Supply Chain Management News
May 2018
Dear Campus,
  
We would like to inform you of a few updates and important events coming soon. 
Please review the topics below and follow the links or scroll down for more information on each topic.  
 
This month's SCM News:
  • Upcoming BearBuy Outage
  • Ship To Address Required For All Requisitions
  • BearBuy Direct Link Issue
  • Fiscal Close Reminder
  • SCM Website Survey
  • New Shopper Information

If you have any questions, please contact the BearBuy Help Desk at 
510-664-9000 (options 1,2) or   BearBuyHelp@berkeley.edu   for immediate assistance.

Thank you for your continued support, 
Supply Chain Management
Upcoming BearBuy Outage
Friday May 18: BearBuy will be down while BFS undergoes system maintenance on Friday, May 18th from 6:00AM - 6:00PM.  
Ship To Address Required For All Requisitions
As of June 4, 2018, all shoppers will be required to input Ship To on requisitions. If a Ship To address is not added to the requisition, the option to submit will not be available.

We have provided directions to setup Ship To address in a requisition. Please follow either of the directions below:

To setup your Ship To address as the default in your profile click here
https://supplychain.berkeley.edu/how-setup-ship-address-bearbuy-profile-management

To setup Ship To address while working on a requisition click here
https://supplychain.berkeley.edu/how-select-ship-option-shopper
BearBuy Direct Link Issue
After the May 11, 2018 Blu upgrade the  bearbuy.is.berkeley.edu  link does not directly log you into BearBuy, but redirects you back to Blu page. You will need to click the Finance link and then the BearBuy link to gain access. The Blu team is looking into the issue. 

 Fiscal Close Information for 2018-2019
Purchase Order requests for amounts over $100,000 should be submitted before May 1st with complete documentation if orders are needed prior to fiscal year end, June 30. Requests for purchase orders over $5,000 must be submitted by May 25th.  
 
SCM Website Survey
We would love to hear your feedback on our website. Please take some time to take the following survey
New Shopper Information
Below are links to the BearBuy website, instructional aids, training courses and how to create Service Now tickets for BearBuy related issues. You can also find information on the left side bar of the BearBuy home page.

This link will direct you to the BearBuy Homepage. Take note of the main image because this is a high level view of a BearBuy transaction workflow. Additionally, the BearBuy Website is a hub for numerous links such as the  Roles & Responsibilities  tab that defines the various types BearBuy Users.

This link contains numerous BearBuy training materials. Feel free to click on the various videos and guides as you explore the intricacies of BearBuy.

Whether you are an experienced BearBuy shopper or new shopper, it is always great to have a face-to-face training with a designated BearBuy trainer. Review the list of dates for the "Basics for Shoppers training" and choose a date that fits your schedule. We look forward to meeting you and answering your questions.

If you have any problems or issues related to BearBuy you can contact the help desk and submit a Service Now ticket.

Links:
https://supplychain.berkeley.edu/campus/bearbuy
https://supplychain.berkeley.edu/campus/bearbuy/roles-responsibilities
https://supplychain.berkeley.edu/campus/bearbuy/instructional-resources
https://supplychain.berkeley.edu/campus/bearbuy/training-courses
https://supplychain.berkeley.edu/campus/bearbuy/bearbuy-help-desk