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Have You Notified Your Residents?
Click the link below to download and/or print the contact list for various agencies.
REQUIRED Agency Contact Information for Residents of LTC Facilities |
| Which Enforcement Branch is Serving You?
To provide the highest level of service, the Division of Health Care operates through four regional offices. Knowing the appropriate Enforcement Branch to contact with questions and concerns will ensure you receive maximum service in minimum time. Review links below for detailed information.
Regional Map Contact Information |
|  CMS Survey and Certification memoranda, guidance, clarifications and instructions to State Survey Agencies and CMS Regional Offices.
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| LTC Facility Self-Reported Incidents & Complaints 
New email addresses have been established for communications regarding LTC Facility Self-Reported Incidents and for use by residents and the general public to report possible violations of regulatory requirements. Click Here for the email addresses and additional contact information. |
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Transfer/Discharge Hearing Appeals
Please
submit your requests for transfer/discharge hearing appeals to Secretary Adam M. Meier, Cabinet for Health and Family Services, by emailing:
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| Kentucky's Top 10 Citations for Nursing Homes |
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ISTW: Integrated Surveyor Training Website
This CMS website provides training information to include the preceptor
manual, the State Operations Manual and other documents.
As always, the survey and certification process is a collaborative effort between CMS and providers. This website will allow providers the opportunity to take the same courses as surveyors.
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Employment Opportunities
To search and apply for positions within the Office of Inspector General, please visit the Career Opportunities System webpage by clicking below.
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MDS/RAI CONTACT INFORMATION
Buffy Stone
MDS
Assessment/Coding
Rhonda Littleton-Roe
Transmission or Technical
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DHC Leadership Team:
Inspector General
Assistant Director
Assistant Director
Pharmacy Consultant
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Long Term Care
Provider Newsletter
June 2018
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Hello Everyone,
I hope this issue finds everyone enjoying the summer weather. I have a few little things to discuss today.
First, some good news. Effective with surveys starting June 1, 2018, facilities will no longer need to fill in the staffing section of the 671 form that we ask you to fill out when we do your surveys. Your staffing information is now captured through your payroll-based journal (PBJ) submissions so you won't need to put it on the 671 form anymore. I think that CMS is changing the form to reflect this, but I don't know if that has been done yet.
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| The New Long Term Care Process |
We are well underway with the new survey process. This new process builds on the best of both survey processes, (Quality Indicator Survey and the Traditional Survey) and is computer software based. The new process consists of three parts: 1.) Initial pool process 2.) Sample selection and, 3.) Investigation. The initial pool sample is based on the census, with 70% of the sample selected offsite and the remaining 30% selected by the team. That 30% includes residents that are vulnerable, new admissions, complaints, facility reported incidents (federal only) and identified concerns. The sample may include offsite selected residents, residents involved in suspected harm, IJ, abuse and residents with identified concerns. The system now selects five (5) residents for full medication review. The investigation is conducted for all concerns that warrant further investigation for sampled residents. The majority of the time will be spent observing and interviewing, with limited record review.
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| MDS 3.0 Technical Information |
A revised DRAFT version of the 2018 MDS item sets (v1.16.0R) was posted. This version contains a revision to discharge goal coding instructions in GG0130 (Self-Care) and GG0170 (Mobility), the addition of skip pattern language to GG0170M and GG0170N, revisions to skip pattern language to GG0170Q1 and GG0170Q3, the addition of coding instructions to J2000 (Prior Surgery), revisions to skip pattern language to M0210 and M0300G, and the addition of coding instructions to N2001 (Drug Regimen Review) and N2005 (Medication Intervention). This version is scheduled to become effective October 1, 2018. The files are located in the Downloads section of the website below.
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| Payroll Based Journal (PBJ) |
As of June 15, 2018, PBJ Users will no longer be able to submit PBJ data (XML files or online data entry) for staffing dates prior to January 1, 2018. Users can, however, review PBJ data for staffing dates prior to January 1, 2018, using CASPER reports.
This change does not affect any of the deadline rules stated in the PBJ Policy Manual or online. Please see the PBJ Policy Manual for information about PBJ quarterly submission deadlines.
The QIES Technical Support Office (QTSO) Help Desk is available for technical support and assistance, if needed, and may be contacted by phone at 800-339-9313 or by email at
[email protected].
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A Message from Kentucky's QIN - QIO
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The Office of Inspector General is pleased to provide information from the CMS funded QSource and atom Alliance, the Quality Innovation Network (QIN) - Quality Improvement Organizations (QIOs) for Kentucky.
Click link below
to read a message from
Kentucky's QIN-QIO:
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ePOC Accounts
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Is your facility signed up for ePOC? If so,
be diligent about keeping your account and password up to date.
Click here
for the CMS security rules.
If your facility is not signed up, see the
Account Setup instructions.
Not sure if your facility has any ePOC accounts or have other questions? E-mail
[email protected].
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Join us on August 1 & 2 at Kentucky Dam Village for the
FINAL LTC2Prepare Emergency Preparedness 101 conference
This 2-day conference is an essential component of your facility's emergency preparedness planning efforts. We look forward to welcoming a diverse group of professionals representing Kentucky's nearly 300 long- term care facilities and staff from Kentucky's Office of Inspector General (see brochure).
Important Details:
- Conference registration begins at 7:30 AM (CST)
- Conference begins 8:30 AM (CST) and ends at 4:45 PM (CST) - Special room rates have been extended until July 9, 2018
- FREE Registration for all participants
- Meals are on your own (The Harbor Light Restaurant at Kentucky Dam Village serves breakfast, lunch and dinner each day.)
- Beverage breaks are provided throughout the meeting
- Bring layered clothing, as conference rooms may be cool
- Certificates of Participation will be distributed to all participants
Bring copies of your Facility Emergency Preparedness Plan (at any stage of development) to use in Action Planning Activities during the conference. All other training materials will be provided.
KY LTC Facility Teams are welcome. No limit on attendees per facility!
University of Louisville is offering the 2-day training
through a CMP Fund Grant
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5th Annual Hepatitis Conference
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Click
for lodging or call 1-800-228-9290
(7/6/18 is the last day to receive the group rate)
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2018 Falls and Osteoporosis Summit
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August 1, 2018 10:00 AM-4:00 PM ET
University of Louisville, Shelby Campus, Branham Hall
Louisville, KY 40222
Hosted by: The Kentucky Safe Aging Coalition, Kentucky Department for Public Health, University of Louisville Hospital, Kentucky Safety and Prevention Alignment Network, and the Kentucky Injury Prevention and Research Center
Target Audience: Professionals working in fall prevention
Speakers and Topics Include:
Geriatric Trauma
Theresa Baker, RN, BSN
University of Louisville Hospital Trauma Services
Geriatric Syndromes
William Bryant, MD
Owensboro Health
Community Health Workers
Frances J Feltner, DNP, MSN, RN, FAAN
University of Kentucky Center of Excellence in Rural Health
UK College of Medicine-Family and Community Medicine
Medication Assessments and Falls in the Elderly
Lynn Harrelson, Pharm BS, FASCP
Senior Pharmacy Solutions
Medication Therapy Management Services
Panel: Implementing Community Fall Prevention Awareness Programs
Teresa Nelson, MSN, RN, CEN
Signature Healthcare
Suzanne Piper-Baird, CSA
Safe Aging Coalition of NKY
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