Communications
· The Awareness Campaign that has been ongoing for more than two years is shifting to more of an informative and "take action" type of campaign.
· Signs comparing the cost to attend SCC on quarters and on semesters (apples to apples) have been delivered to all locations for display.
· Another push is underway that promotes April 8, the first day students can register for the Fall Semester.
· For a more comprehensive list of communication tactics, go to
The Hub
and click on the Word document titled "Public Information Admissions Q2S Plan."
Student Affairs
· Master Course Forms are being entered into Colleague.
· Fall Semester classes will be entered in mid-February.
· Add/drop, refund dates, 75 percent dates, and census dates have been set for the 2019-2020 academic year.
· Ellucian consulting will get underway with Financial Aid.
· Catalog changes are being submitted on time.
Instruction
· Conducted campus meetings to discuss, develop and clarify coordination of general education class times in all Career/Tech Ed. programs. All programs will schedule appropriate times for general education courses that coincide with the semester common start times.
· A proposed college-wide final exam schedule is being developed. The intent is to create a common final exam schedule for all students on the semester basis. If a student is enrolled in an eight-week course, the semester final exam week is the final week of that eight-week course. Adjustments may need to be made for course completion and final exams if a student is enrolled in both eight- and 16-week courses.
· Tool lists have been updated, and accurate cost-related information will be provided to current and prospective students in the college catalog and other areas, including the SCC website and program flyers.
· A group consisting of faculty and administrators has been formed to review current assessment processes and the transition to the new NuVentive software, which will provide data related to student learning and student affairs. Training for the new software solution will be provided prior to the start of the 2019 Fall Semester.
Information Technology/Institutional Research
· As was mentioned under Student Affairs, the conversion to master course information in Colleague has begun. This conversion is a result of the Master Course Forms produced by the Instructional Division. Changes are needed for every active credit course in Colleague.
· In the process of doing an initial conversion of STU.ACAD.CRED records, it was discovered that BF (Balance Forward) records were not converted accurately. Contact has been made with a consulting firm who has worked with quarter-to-semester calendar conversions to discuss the best ways to deal with this issue. Initial contacts have taken place, and additional meetings will be held in the near future. This should not delay the testing of the conversion of records.
· Initial Fall 2019 section recommendations have been made to program staff. Fall 2019 schedules are due to the Registration staff so sections can be built once master course updates have been completed.
· A clone of the Colleague production database has been completed as Q2S for testing, including details of the transcript customizations necessary to show the move from quarter to semester credits.
