Attention Providers of Locally-Funded Services:
From the DCBDD Operations Department:
March 1, 2019
Contract Monitoring Notice
In February 2018, the Delaware County Board of Developmental Disabilities approved a new Contract Monitoring policy for locally-funded services. This policy was adopted in order to ensure compliance of all terms outlined in the Master Contract. As stated in the Master Contract in both Section D. 5 and Section F.1, the Provider shall comply with the contract monitoring practices adopted and administered by the County Board. Beginning March 2019, the County Board will begin implementing the process created to carry out the requirements of this policy and the contract.
The contract monitoring process will include a review tool, which focuses on key elements of compliance within the terms agreed upon in the Master Contract. Monitoring may be done on-site, as part of a desk review, or a combination of both. Monitoring will take place in three separate areas: (1) administrative, (2) fiscal, or (3) program. Administrative monitoring will entail the contractor’s compliance with the terms and conditions included in the contract. Fiscal monitoring will entail monitoring the fiscal requirements of the contract to include, but not limited to: verifying accuracy of invoices, verifying allowable costs and reasonableness. Program monitoring may entail evaluating whether or not the contractor is delivering the agreed upon services in a timely and quality manner.
Providers that hold master contracts and selected for monitoring, will be notified via email at least forty-five (45) days prior to the review. The email will include detailed information and instructions regarding the process. Monitoring will be completed for each contract at least once, every five (5) years. Selection of the contracts is random and completed by a sampling method. Please note, this monitoring process is applicable to locally-funded services only and does not include waiver services.
Thank You,
Tim Hackworth
Operations Coordinator
