Supply Chain Management Newsletter February 2019

Supply Chain Management News

February 2019

Dear Campus,

We would like to inform you of a few updates and important events coming soon.

Please review the topics below and follow the links or scroll down for more information on each topic.

This month's SCM News:

Non-Federal Funds Threshold Increases From $50,000 to $100,000
Three New Catalogs Are Now Live On BearBuy!
BearBuy Down February 15
Procurement Tips
SCM Website Survey
New Shopper Information

If you have any questions, please contact the BearBuy Help Desk at

510-664-9000 (options 1,2) or BearBuyHelp@berkeley.edu for immediate assistance.

Thank you for your continued support,

Supply Chain Management

Non-Federal Funds Threshold Increases

To reduce administrative waste and standardize procurement processes across UC campuses, Supply Chain Management (SCM) has increased the non-federal funds threshold from $50,000 to $100,000. Additionally, the procurement forms website was updated to align with the UC Uniform Guidance requirements. This change will save the departments from having to fill out approximately 1900 forms a year. The revised Source Selection & Price Reasonableness (SSPR) is located on the Procurement Forms website .

UCOP Source Selection & Price Reasonableness (SSPR) Justification Form, SSPR User Guide, & SSPR FAQ's - The SSPR document must be completed for every order by the requesting Department for all Federally Funded purchases ≥$10,000 and Non-Federally Funded purchases ≥$100,000 to substantiate appropriateness of source selection and price reasonableness for State and Federal audits.

Three New Catalogs Are Now Live On BearBuy!

Supply Chain Management is excited to announce that the following catalogs are now live on BearBuy:

GE Healthcare BioSciences Catalog went live on January 28th
Medline Punch-Out went went live on January 28th
Give Something Back was acquired by Blaisdell Songey Inc. and the supplier tile was replaced on February 11th. Keep in mind that many previously used catalog numbers may have changed as a result of this merger. Please check Blaisdell's catalog before placing orders.

BearBuy Down February 15

BFS will undergo Critical Patch Updates and will be unavailable Friday, February 15. BearBuy will be one of the systems impacted by the downtime. BearBuy is unavailable due to dependence on BFS for user roles, permissions, chartstring validation, and supplier data.

Procurement Tips

Who is my department's assigned Buyer?

If you are unsure of where to start with your purchasing transaction, Contact your Buyer for assistance by using your Org Node and department name to find your assigned Buyer in this matrix .

Order Status

If you need help finding out the status of your order in Bear Buy, you can reference the SCM website for guidance on how to look up the status of your orde r . Your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.

Expediting an order

If an order warrants expedited handling, please change the priority on the requisition to "urgent". If you have already submitted the requisition, please provide the requisition number in your email and contact your assigned Buyer .

SCM service level turn around times

Urgent requests will be handled on a first in, first out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page . Please be aware that contract negotiations with suppliers can cause delays.

SCM Website Survey

We would love to hear your feedback on our website. Please take some time to take the following survey

https://docs.google.com/forms/d/e/1FAIpQLSdRrtCp8eqBMUJAcCF56Niqy43duerXZztEqaEfk8D5POIn4A/viewform

New Shopper Information

Below are links to the BearBuy website, instructional aids, training courses and how to create Service Now tickets for BearBuy related issues. You can also find information on the left side bar of the BearBuy home page.

BearBuy Website

This link will direct you to the BearBuy Homepage. Take note of the main image because this is a high level view of a BearBuy transaction workflow. Additionally, the BearBuy Website is a hub for numerous links such as the Roles & Responsibilities tab that defines the various types BearBuy Users.

Instructional Resources

This link contains numerous BearBuy training materials. Feel free to click on the various videos and guides as you explore the intricacies of BearBuy.

Upcoming Training

Whether you are an experienced BearBuy shopper or new shopper, it is always great to have a face-to-face training with a designated BearBuy trainer. Review the list of dates for the "Basics for Shoppers training" and choose a date that fits your schedule. We look forward to meeting you and answering your questions.

BearBuy Help Desk

If you have any problems or issues related to BearBuy you can contact the help desk and submit a Service Now ticket.

Links:

https://supplychain.berkeley.edu/campus/bearbuy

https://supplychain.berkeley.edu/campus/bearbuy/roles-responsibilities

https://supplychain.berkeley.edu/campus/bearbuy/instructional-resources

https://supplychain.berkeley.edu/campus/bearbuy/training-courses

https://supplychain.berkeley.edu/campus/bearbuy/bearbuy-help-desk