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Dues and the collection of dues and fees
impacts every member of the Society.
The new dues collection timing and process has many members confused. Our goal is to be clear about the change that occurs this year. Perhaps your questions and concerns might be addressed by reading a few of the questions received by chapter treasurers.
Are the dues the same amount of money as last year for state/international?"
International dues for all classes of membership remain the same in 2019-2020. Ohio dues for active and reserve members are not expected to be changed during the spring Executive Board Meeting. Ohio dues for collegiate members will be voted on during that meeting.
If a member is becoming reserve instead of active, do they do that in June?
Yes. Prior to dues payment for 2019-2020 a member must request a change in status from her chapter.
Will Form 18 be filled out in June or will form 18 still be filled out in November when we get new members and initiate them?
There will be no paper form to record dues in June or November or ever to be completed by the chapter treasurer. All dues will be recorded on a web based chapter roster in groups or as they are received. Chapters are encouraged to collect dues in during May and June for 2019-2020. Dues are recorded from July 1 - September 30. If a member has not paid International dues by October 1, she is dropped.
New members may be inducted at any time during the year. Chapter rules may have specific information regarding new members.
What do we fill out when we initiate new members?
It is likely that new members will still complete a New Member Form in either paper or electronic format for chapter, state and international records. New members may be inducted anytime in the year. They will be added to the electronic chapter database by the chapter treasurer and the member dues and fees will be sent to both International and State when collected.
If a member decides to pay dues after the summer, what is the procedure that the treasurer has to go through - forms, etc.?
In this case, the member would likely appear on the chapter roster. Complete the online roster and send her dues and fees to international and Ohio. If she does not appear on the chapter or any chapter roster she may pay dues and fees and be reinstated. A reinstatement form will need to be completed by the member. The reinstated member information is then entered into the chapter database by the chapter treasurer. Her dues are collected and posted on the chapter roster and a check for International dues is sent to International and a check for state dues and fees are sent to the state treasurer.
How and when will I learn how to do this?
Training for chapter treasurers will be held during state convention April 5 - 7. Plan to attend "Building Confidence with the New Dues Processing Procedure" on Friday or choose one of two sessions on Saturday. The training will provide hands-on practice with the electronic database and payment system, the addition of new members, reinstatements and transfer of membership. We will all be learning together. Do not hesitate to contact the state treasurer for additional assistance to you or to your chapter.
Recent questions:
"We inducted a new member in February. Does she need to pay dues again in June?"
She paid dues and fees in February for 2018-2019 membership. She will pay dues in June for 2019-2020 membership.
"We will induct a new member in April. Does she need to pay dues again in June?"
She is joining late in the fiscal year. If she desires to be a member in 2018-2019 she pays dues. During this year of dues collection transition, the chapter may choose to induct her for membership in 2019-2020. In this case she pays dues in June.
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