County Connections Newsletter
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This newsletter is designed for the Department to inform county directors, management and staff about county performance, policy changes, process updates, upcoming due dates, and more.
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High-Impact Policy and Process Updates
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CBMS Transformation Update
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Phase 2 Go-Live Now June 9, 2019
The
CBMS Transformation
Phase 2 Go-Live, which was originally early spring 2019, is now scheduled for June 9
th
. This timeline shift will help make the transition as smooth as possible.
You will continue to use Current CBMS until the new Go-Live date. The Phase 2 timeline below details the new Go-Live date, along with the updated training and communication support throughout Phase 2.
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The Virtual Instructor Led Trainings (VILTs), and the first round of Web Based Trainings (WBTs) will be available on Monday, April 1
st
. Stay tuned for more information coming around training registration.
The practice environment will also be available on Monday, April 1
st
. We will send additional communications about how to access this environment.
Stakeholder Survey – Phase 2
The CBMS Transformation Team is conducting a stakeholder survey for Phase 2 of Transformation to determine where we can improve in our efforts to get Transformation information out to CBMS users.
As you know, the State of Colorado is preparing for implementation of the second phase of the CBMS Transformation Project. As we continue to work through these efforts, the Transformation Team will periodically be collecting information from CBMS users about staff readiness for change.
Below, please find a link to a short
survey
that will take less than five minutes to complete. Your participation is important and greatly appreciated because it will help determine where we can improve in our efforts to get Transformation information out to CBMS users.
Thank you in advance for taking the time to complete the survey and share your feedback by
Friday, February 22
nd
. As a reminder, all survey results are completely anonymous.
Phase II Regional Site Visit Frequently Asked Questions Now Available
During the recent CBMS Transformation Regional Site Visits, there were several questions around what to expect for Phase II of CBMS Transformation. The
Phase II Regional Site Visit FAQs Document
is now available to address these questions and share the provided answers.
Thank you all for your active participation during our CBMS Transformation Phase II Regional Site Visits! It’s been great to meet with so many of you in person and hear your questions/feedback about the next phase of CBMS Transformation.
Note: The
Phase II Regional Site Visit FAQs
is a working document. As we conduct additional visits this month, we’ll continue to update and add to the FAQs.
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Recent Memo Series Issued to Counties
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PM 19-001
The purpose for this Policy Memo is to inform eligibility workers on the types of exemptions available to American Indians and Alaska Natives (AI/AN) enrolled or applying for Health First Colorado and Child Health Plan Plus (CHP+). This Policy Memo will also provide guidance on what information must be entered in the Colorado Benefits Management Eligibility System (CBMS) to exempt American Indians and Alaska Natives from copayments and enrollment fees.
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OM 19-002
The purpose of this Memo is to outline the processes for county Health First Colorado/Medicaid (“HFC”) fraud investigations, entering overpayments, and entering overpayment interest. This Memo will be available to all county staff working on investigations to advise on the reporting requirements for member/client fraud, county incentives for member/client fraud, how to code overpayments and interest.
OM 19-003
This letter is meant to advise counties and eligibility sites of the 2019 Social Security Cost of Living Adjustments (COLA). Please share this agency letter with all affected Adult and Long-Term Care Medicaid eligibility staff, supervisors, and outside agencies, as appropriate.
OM 19-004
The purpose of this Operational Memo is to provide operational instructions and resources to county departments of human/social services (county) for the Improving Member Correspondence Incentive as part of the FY 2018-19 County Incentives Program.
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IM 19-012
The purpose of this Informational Memo is to inform all stakeholders of a stakeholder meeting related to the revision of rules for the Home- and Community-Based Services - Children’s Habilitation Residential Program (HCBS-CHRP) waiver expansion and renewal.
IM 19-018
The Department of Health Care Policy and Financing (The Department) is excited to announce a statewide Business Process Reengineering (BPR)/Lean project. The Department has selected a vendor to work statewide with county departments of human/social services (counties) and Medical Assistance (MA) Sites on BPR/Lean principles. The Department’s Performance Improvement Team (PIT) will manage this project. The project will begin the first quarter of 2019 through June 2020.
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HCPF Department Updates - Informational
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Inpatient and Residential Substance Use Disorder Benefit
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During the 2018-2019 legislative session,
House Bill 18-1136
was passed by the Colorado Legislature and signed by Governor Hickenlooper.
The Department is now seeking to add the substance use disorder (SUD) inpatient and residential components, including withdrawal management, to the continuum of outpatient SUD services currently available to Medicaid members.
The Department is seeking on-going engagement with the Centers for Medicare & Medicaid Services (CMS) in this work. Current thinking is that a Section 1115 Demonstration Waiver will be required to obtain the authority to provide coverage in institutes for mental disease, however the Department is interested in pursuing and learning more about the new State Plan option authorized under the recently passed opioid law.
When implemented, the residential and inpatient SUD benefit will be managed by the RAEs and the costs will be built into capitation rates. The regionally contracted RAEs are best situated to coordinate care for members across the continuum of SUD treatment, and the Department can continue to incentivize behavioral and physical health indicators that relate to SUD treatment and outcomes (e.g. reduction in ER visits, behavioral health engagement, follow-up after hospitalizations).
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HCPF 2017-18 Annual Report Now Available
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Please take a look at the annual report to see a summary of the year’s progress on programs, delivery system, values, and future plans. You can find the annual report and several other infographics and one-pagers on the
Department’s Publications page
.
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Job Opportunity in the Health Information Office Eligibility Division
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The Eligibility Policy Unit is looking for a Long-Term Care Policy Specialist to join the team.
The Long-Term Care Policy Specialist is responsible for a strong working knowledge of the Long-Term Care Medical Assistance program and conducts research to support eligibility operational activities and initiatives.
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Public Rule Review Meeting
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Public Rule Review meetings
are an opportunity for stakeholders to have one on one conversation with the Department's rule author regarding draft rules.
Public Rule Review meetings happen on the second Monday after the second Friday of each month. Stakeholders can attend in person or can e-mail feedback to the rule author before the rule goes to the Medical Services Board.
This does not take the place of public testimony at the Medical Services Board meeting and anyone who wishes is invited to come to the MSB meeting to address the Board directly. The next scheduled meeting of the MSB is Friday, November 9 at 9:00 a.m. in the 11
th
floor conference room at 303 East 17
th
Avenue.
You can access information about the Public Rule Review Meeting by visiting our
web site
.
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County Grant & County Incentives Programs
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Reporting Period 2 has begun!
If your county needs help with any incentive, counties can attend incentive support calls or contact
HCPFCountyRelations@state.co.us
Updated Documents:
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Save the date!
The County Grant Program's Year End Report Out will take place on
May 29 and 30, 2019.
All grantees are required to attend, though other counties can visit and watch grantees' presentations.
Is your county considering applying for a grant in FY 2019-20?
Come to the Year End Report Out or take a look at previously funded grant projects on the
County Admin page
!
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Timeliness for January 2019
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Timeliness for all Medical Assistance
applications
was measured at
94.71 percent
.
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Timeliness for all Medical Assistance
redeterminations
was measured at
94.62 percent
.
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Department Contacts & Resources
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The Colorado Department of Health Care Policy and Financing complies with applicable federal and state civil rights laws and does not discriminate on the basis of race, color, ethnic or national origin, ancestry, age, sex, gender, sexual orientation, gender identity and expression, religion, creed, political beliefs, or disability.
Learn more about our Nondiscrimination Policy
.
ATENCIÓN: si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística. Llame al 1-800-221-3943 (State Relay: 711).
CHÚ Ý: Nếu bạn nói Tiếng Việt, có các dịch vụ hỗ trợ ngôn ngữ miễn phí dành cho bạn. Gọi số 1-800-221-3943 (State Relay: 711).
For further information about this policy, to request free disability and/or language aids and services, or to file a discrimination complaint, contact:
504/ADA Coordinator
1570 Grant St
Denver, CO 80203
Phone: 303-866-6010, Fax: 303-866-2828, State Relay: 711
Civil rights complaints can also be filed with the U.S. Department of Health and Human Services Office for Civil Rights electronically through the
Office for Civil Rights Complaint Portal
or by mail, phone, or fax at:
1961 Stout Street Room 08-148
Denver, CO 80294
Telephone: 800-368-1019, Fax: 202-619-3818, TDD: 800-537-7697
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Colorado Dept. of Health Care Policy & Financing
(303) 866-2993 | 1570 Grant Street, Denver, CO 80203
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