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FAS Department Updates, and Important Deadlines
For Undergraduate Chairs and Assistants
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September 21, 2018
In this Update:
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Important Dates and Deadlines
Friday September 21, 2018
Deadline to submit Exams due (see below)
Friday September 21, 2018 from 3:30pm to 5:00pm
Faculty Board
Monday September 24, 2018 from 10:30am to 12:00pm
Undergraduate Chairs Meeting (see below for agenda)
Tuesday September 25, 2018 from 1:30pm to 3:00pm
Undergraduate Chairs Meeting (see below for agenda)
Friday September 28, 2018 to Monday October 1, 2018
OUF - Ontario Universities' Fair
Monday October 1, 2018
Academic Leave applications from Faculty due to Unit Head. (See Collective Agreement Article 33.1.3.1)
Monday October 1, 2018
Deadline to submit Fall Preview Activities / Events (see below)
See more important dates and deadlines
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 Vacancy - Associate Dean (Studies) - Faculty of Arts and Science
We will have a vacancy for the Associate Dean (Studies) beginning January 1, 2019.
Working with the Director, Student Services, the Associate Dean (Studies) is responsible for ensuring a high-quality academic experience for Arts and Science undergraduate students, including providing academic support in an inclusive environment, overseeing academic consideration and the fair application of the regulations.
The Associate Dean (Studies) will also provide leadership to Undergraduate Chairs and to the Curriculum Committee and be responsible for reviewing policies and regulations, proposing changes as needed to Faculty Board.
Experience in all aspects of the undergraduate student experience, including academic integrity, student advising, degree eligibility, resolving student problems, and curriculum development is important. This position will be of particular interest to faculty members who have served as Undergraduate Chairs, and/or served on the Faculty's Curriculum Committee and/or Board of Studies.
A curriculum vitae and a covering letter outlining the applicant's motivation and qualifications for this position should be sent to the Dean, Barbara Crow (deanartsci@queensu.ca), by Tuesday, October 9, 2018.
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Fall Preview
This year, Fall Preview is happening on Saturday, November 3rd and Saturday, November 17th. Please mark your calendars, gather your volunteers, and send any ideas for prof talks, demonstrations, or tours to Sarah Chapman by October 1st.
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Exams - Important Information (Deadline today)
All Fall Term Instructors, you've received two very important emails that we want to make sure don't get missed:
- As rates of accommodations increase, the university is working to provide instructors with supports. One initiative is to have all computer-assisted quizzes/tests/midterms proctored centrally by the Exams office. Because you don't yet know all accommodations required by students in your course, they are asking that ALL faculty report when their midterms are so that the exams office can be on stand by. If a computer exam is required, you will be asked to provide a copy of your exam. This deadline is a hard deadline TODAY-September 21. Review the attached user guide for our Exam Accommodation System Instructor portal for what to do.
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The second email sent out was requesting your FINAL exam booking. This is the typical request you get each semester. It is VERY important that you register for your final exam. If not, your exam may not be scheduled in the exam schedule, and your exam will not be printed centrally. This deadline is a hard deadline-September 21.
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2018-2019 Curriculum Cycle - Early Bird Curriculum Submissions Welcome!
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Undergraduate Chair Meetings for 2018-2019
These are the dates for the Undergraduate Chair Meetings for the 2018/19 academic year.
September 2018
Monday, September 24 from 10:30 to noon
Tuesday, September 25 from 1:30 - 3:00
Please review the agenda and important documents prior to the meeting.
Note the September dates are different from the usual pattern to accommodate the Ontario Universities Fair.
October 2018
Tuesday, October 30 from 1:30 - 3:00
Wednesday, October 31 from 10:30-noon
November 2018
Tuesday, November 27 from 1:30-3:00
Wednesday, November 28 from 10:30- noon
January 2019
Tuesday, January 29 from 1:30 - 3:00
Wednesday, January 30 from 10:30 - noon
March 2019
Tuesday, March 5 from 1:30 - 3:00
Wednesday, March 6 from 10:30 - noon
April 2019
Tuesday, April 2 from 1:30 - 3:00
Wednesday, April 3 from 10:30- noon
All meetings will be held in
Room 340 Richardson Hall.
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Experiential Learning Project Fund
The Experiential Learning Project Fund (ELPF) is available again in 2018-19 to Queens's students, staff, and faculty. The goal of the Fund is to support costs associated with creating new for-credit and co-curricular experiential learning opportunities for graduate and undergraduate students at Queen's University. The Fund will support projects that increase capacity for Experiential Learning (EL) activities by integrating EL into courses or co-curricular projects, enabling students to apply workplace-linked skills on campus, across the country, or around the world.
Deadline for submission: October 19, 2018 (noon)
Notification of Decision: November 8, 2018
Grants will be in the range of $1,000-$2,000 per project, typically creating 5-10 new student EL roles per project. (Requests for funding amounts greater than $2,000 will be considered on a case-by-case basis.)
- Applicants must submit their ELPF application and supporting documents by the deadline at noon.
- Project Coordinators will confirm receipt of your application once submitted.
- Applications will be scored based on the ELPF criteria outlined on the website.
We are happy to answer any questions you may have regarding project proposals and assist you in starting your application. Contact the EL Hub at
el.hub@queensu.ca with "EL Fund question" in the subject line.
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Review of University Survey of Student Assessment of Teaching Questionnaire
A process is underway to renew the student assessment of teaching questionnaire, the University Survey of Student Assessment of Teaching (USAT). The Joint Committee on the Administration of the Agreement (JCAA) has tasked a subgroup to develop new questions, and a pilot survey of new questions will take place at the end of the Fall semester. The pilot will include a diverse range of courses from all faculties, including lecture, seminar, and lab courses at the undergraduate and graduate level, as well as online, blended and face-to-face. A call will go out in early October inviting instructors to volunteer to have their course included in the pilot. Following analysis on the results of the pilot, consultations will be held to get feedback on the questionnaire. Details of the pilot will be provided in a further communication.
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Queen's-Dartmouth Research Development Fund Launch
The Queen's-Dartmouth Research Development Fund has been launched. The Fund provides up to US$20,000 in financial support for faculty at Queen's University and Dartmouth College to develop a new or deepen an existing research or scholarly collaboration. Preference will be given to those proposals that align with one or more of Queen's and Dartmouth's MNU research priorities of cyber security, global health, and sustainability, environment and resources. The terms of reference and application forms can be found here.
Applications are to be submitted to the Office of the Associate Vice-Principal (International) at Queen's University at vp.international@queensu.ca by midnight on Monday, October 15, 2018.
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