Hello!

Many of you participated in the unsheltered Point in Time (PIT) Count for Orange County last week - thank you! Here at the Data Center, we know folks experiencing homelessness outside in the woods or in their car are so important to understanding the scope of our community's struggles. And your hard work helps to fill that picture! Thank you!

How to prepare

With all of the anticipation and excitement surrounding the unsheltered PIT, you may be wondering when HMIS Emergency Shelter, Transitional Housing, Rapid Re-Housing and Permanent Supportive Housing Projects will count their clients. You're in luck! You already have everything for the PIT Count by making sure all clients who were served by your projects on January 30th are entered in HMIS with complete assessments. (Hint: check to make sure your clients are accurate by running a CAPER or APR report for 1/30/2019.)

The second piece that we need to report on is the Housing Inventory Count (HIC). You can make sure that your agency's Bed and Unit Inventory is update to date by submitting recent changes to this form. If nothing's changed since last year, then no update is needed!

What to do now

Keep entering, reviewing, and correcting data to keep it up to date. There will be a formal review and submission process once the PIT and HIC reports are available in HMIS. We'll review the process at the next HMIS Users Meeting!

In two weeks, we will have our February HMIS Users Meeting and we'll review this year's process to review, correct, and submit this year's Point in Time and Housing Inventory Count data!

Agenda

Point in Time and Housing Inventory Count process

HMIS@NCCEH Launch Update

Longitudinal System Analysis (LSA) Update

"What's Next" Calendar

HMIS User Meeting

Monday, February 18th

1:45 pm - 2:45 pm

Southern Human Services Center, Room D

2501 Homestead Road, Chapel Hill

Check out January's HMIS User Meeting presentation for important reminders about Income and Non-Cash Benefits on our HMIS User Meeting page for Orange.

HMIS@NCCEH Launch Update

The Data Center continues to test the demo sites (a practice copy, if you will) as they are provided. Progress continues and we will let you know as soon as we are able to set a Launch Date. Please continue to enter data as usual until then.

What do you want from HMIS Training?

Part of our preparations for the HMIS@NCCEH launch is to develop our own suite of trainings for new HMIS users.  Let us know what is most important to you through this short three minute survey.

Have your clients received a Cost of Living Adjustment (COLA) for Income?

At your next client meeting or annual assessment, ask your clients about their latest amount of Income or Non-Cash Benefits. It could be there's an increase that needs to be recorded in HMIS! (For step-by-step guidance for updating amounts of income or non-cash benefits, use our January HMIS Users Meeting presentation.)

Do you need help entering data in HMIS? Try our guides online!

The Data Center posts guides with step by step instructions for many aspects of HMIS data entry. If what you're looking for isn't there - let us know what you need. We may have covered the topic in an HMIS User Meeting that can be a reference! Go to our Trainings page for Additional Resources and Guides.

Analyze

HUD Released the Continuum of Care (CoC) Racial Equity Analysis Tool last week to help communities assess the over-representation of people of color experiencing homelessness. Our CoC is reviewing this and additional HMIS data to identify if there is a difference in client outcomes based on racial or ethnic identities. With this tool and our HMIS data, we can better understand our homeless services system and improve outcomes for our clients. Stay tuned!

Share

The National Alliance to End Homelessness released a Rapid Re-Housing Infographic last month that explains RRH support can do for our clients. Share it on social media to show all of your supporters why Rapid Re-Housing makes a difference in our communities!

January 30 ^th -- Orange CoC Point in Time Count

February 18 ^th -- Orange HMIS Users Meeting - Event details

March 18 ^th -- Orange HMIS Users Meeting

March 31 ^st -- Longitudinal System Analysis (LSA) Deadline (approximate)

April 30 ^th -- Point in Time and Housing Inventory Count Deadline (approximate)

May 21 ^st  - May 22 ^nd -- Save the Date for NC's Bringing It Home Conference

May 31 ^st -- System Performance Measure Deadline (approximate)

NCCEH Data Center | 919.410.6997 | hmis@ncceh.org