Proposed By-Law changes:
We have an opportunity to have two Youth Directors this year (Grace Martin who lives in New Mexico but shows in our area & Natalie Woodland).
Grace Martin
is also the Vice President of the AMHA Youth Council for 2019 so I would like to see us include her on our Board. She won the Youth of the Year contest at OMC. While not entering the contest at OKC for us this year, she does hope to represent us next year.
Natalie Woodland
is a well known youth member and beautiful rider in our area. She is the daughter of Martha Woodland who is on our Board.
We think both of these young women would be very valuable to us on our Board as we strive to increase our youth activities and to attract more families with youth members to our club.
For this reason we recommend the following changes shown in red:
Section 4.1 Structure and Number: B
One
or two
Board Positions will be reserved for a Youth Member 21 years or under as of December 1st who may be chosen in one of three (3) ways:
1)
Youth members in good standing of the Association shall recommend to the Board of Directors at the annual business meeting, the names of one (1)
or two
(2)
Youth members “21 or under as of December 1”, one
or two
of whom may be named by the Board as the Youth Director
(s)
. (Preferred method)
2)
May run for election by the Association Membership via ballot through the annual business meeting.
3)
Via appointment by the Board of Directors or the Association President.
The Youth Board Member
(s)
will serve a term of one (1) year and have full voting privileges on the Board.
For the second time while I have been President we are mailing ballots, membership renewals, and a membership directory all out together. Because of this it makes sense to make it optional as to whether ballots are sent by the club Secretary or by the Membership Chair. Additionally, the Secretary is not always able to be at the Annual Meeting. Therefore the following changes are recommended as shown in red:
Section 4.3 Nomination, Election and Term:
Sixty (60) days prior to the annual meeting in November, the Board of Directors shall make known to the membership, by notice in the corporate publication, positions to be vacated in the coming year, and request candidates for such positions. The Board shall prepare a ballot, setting forth one (1) or more candidates for each position to be vacated, along with space for write-in candidates. Such ballot, bearing a number in the lower left-hand corner, shall be mailed together with a self-addressed envelope, numbered corresponding to the ballot, by the Secretary
or Membership Chair
to each member of the corporation eligible to vote, thirty days (30) prior to annual meeting. Such numbered ballots may be submitted by mail to the Secretary
or Membership Chair
or in person at the meeting. A ballot mailed previous to the meeting may be retrieved before the annual meeting is called to order.
Ballots shall be opened and counted by the Secretary and
/or
appointed tellers at the annual business meeting.
Please mail in your ballots now!
Kathy Christensen, 1010 Rainbow Hills Lane SE, Salem OR 97306
