VPK Attendance for September thru January 2019 is due Friday, February 8th
It is mandatory that all VPK Providers submit their VPK attendance for September 2018 - January 2019 in the New OEL Provider Portal by Friday, February 8, 2019. We know that this is not ideal but sincerely appreciate your patience and understanding.
 
The Coalition team will process these payments in the New OEL system and reconcile the difference between the estimated monthly payments with the correct monthly payments. This will allow the Coalition to reconcile and true-up payments and make any necessary adjustments at this time.

Be advised, that if your VPK attendance is not submitted by the deadline of February 8, 2019, the Coalition will withhold your January reimbursement payment until all the attendance is submitted to the New OEL Portal.
 
Any VPK payment adjustments, January VPK reimbursement, and March VPK prepayment will be deposited into your bank account on Thursday, February 28, 2019.

CLICK HERE  to download the Provider Portal User Guide.  Please see below for instructions on how to submit your VPK Attendance to the OEL Portal.
 
 


  1. Log into your account at: https://providerservices.floridaearlylearning.com
     
  2.  From the provider dashboard, go to the Attendance menu item
     
  3. Select Manage VPK Attendance
     
  4. On the VPK Attendance Roster, select a Service Period and Class ID. (The blue summary box to the right contains class details such as the class full name, start and end dates, max class size, etc.)
    1. Select September through January Service Period until all of these months have been uploaded to the OEL Portal
    2. Providers with multiple classes must submit an attendance roster for each class for payment
    3. Children that are "Enrolled" are included on the VPK attendance roster
    4. The search feature may be used to search for any criteria included in the roster. (i.e.. a name, DOB, age, billing group, or status)
    5. The summary feature shows the current/saved attendance information for all children in one view
       
  5. Click on a child's name to view their attendance for the month
    1. Days the site is closed are marked with an asterisk "*"
    2. Days the child is scheduled to attend are marked with an "X" for present
    3. A legend is provided at the bottom right for more code descriptions
       
  6. To change a present day to absent, click on the "X." The "X" for present will now appear as an "A" for absent
    1. Absences entered by mistake can be changed back to present by clicking on the "A"
       
  7. While not required, it is recommended to click Save (below the calendar) before moving on to another child
     
  8. Repeat steps 5 and 6 to record absences for each child
     
  9. When all child absences are marked for the month, click Submit to Coalition button
     
  10. Clicking Continue brings up the Sign and Certify page that summarizes the information for each child and an electronic signature is required
     
  11. Enter Full Name, check the box for Certify by electronic signature, and click Submit
    1. Note, to abandon the submission, click Cancel
    2. The required name is case sensitive
       
  12. Upon submission, the screen returns to the VPK Attendance Roster view with the service period displayed. Select the submitted service period from the drop down. The submitted roster now has a submitted message and each child shows "SUB" for submitted in the status column. This status will change as the Coalition staff process the child attendance
QUESTIONS?
CLICK HERE to contact your Reimbursement Specialist 

Sponsorship by Early Learning Coalition of Pinellas County., Florida's Office of Early Learning, 64% Federal Funds



Email: info@elcpinellas.net
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