City Administrator's Monthly Report
Published August 10, 2018
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Current Updates to the Mayor and Board of Aldermen from the Office of the City Administrator
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The following City Administrator's Report is respectively submitted to the Mayor and Board of Aldermen as a tool to report highlights from the Office of the City Administrator as well as other department's activities from the month prior as well as looking ahead to the next month. This report is provided and made available to the Management Team, media, general public, and other interested parties to provide information as well.
Be sure to check out the most recent Osage Beach Community Connection
(formally the titled the Direct Connection Newsletter)
for additional information including important dates, notices, and events from the City of Osage Beach published for our citizens and visitors.
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Financial Statements/Budget Reconciliation
July 31, 2018 Financial Statements show we have expended $14.7 million of our $28.5 million budget, or 51.6%, of the FY2018 Operating Budget and collected 56.0% of budgeted revenues. This represents all funds through July 31, 2018.
View the July Financial Statements
HERE
.
For additional budget information,
view 2nd Quarter Budget Reconciliation Report
HERE
.
The report has been reconciled with the FY2017 audit.
Sales Tax
Revenue represents a majority of the City's revenue source, 57% projected in the FY2018 overall budget, with Fees & Service Charges coming in second, 35% projected in the FY2018 overall budget.
The year-to-date Sales Tax receipts for
AUGUST 2018 were $50,115 (1.7%) less than 2017 receipts for the same period and $55,234 (1.9%) less that projected in the FY2018 Budget. Please note, our fiscal year is a calendar year; January - December.
View the latest Sales Tax Report
HERE
.
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The Board of Aldermen will be discussing further visioning and strategic planning at the upcoming Board of Aldermen meeting (August 16). Download the discussion summary sheet
HERE
.
The Advanced Session was held June 20 and included a review of
Results of Advanced Session from August 2017 (Click to view), Recap on Form of Government and Roles & Responsibilities also discussed August 2017, Strategic Planning and the Budget Process, Goal Setting/Strategic Planning and the Issues to be resolved by June 2019. In addition to continuing items that still remain in motion from the previous session, the following is the summary of topics and priorities put forward by the Board.
Goal-setting Topics*:
Economic Development & a Market Assessment
Taxing Options
Reporting out on the session & the monthly CA report
Metrics
Annexation
Citizen’s Input
*Also Continuation of previous year’s Advanced Session Items
Priorities:
Near term; short term; long term
Near term:
·
Taxing Options-USE Tax Research & Information
·
Metrics – Department Performance Measurements – Pilot two departments (45 days); development plan
Short term:
·
Market Assessment – Presentation by September
Long term (end of 2
nd
Quarter):
·
Annexation for Dollars
·
Citizen’s Input Strategies
UPDATE
:
USE TAX:
Information was presented to the Mayor and Board of Aldermen at the August 2 Board of Aldermen meeting at which time no action was taken on the issue.
Metrics:
It was requested that two departments be piloted before moving into all departments. Staff has begun working with the Ambulance Department and the 911 Communication Department to development performance measures and a plan to use said measurements.
Market Assessment:
The August 16 Board of Aldermen Agenda includes a presentation from BUXTON on a possible option for the retail piece relating to the Market Assessment issue. Further action will be determined by Board of Aldermen action.
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The following is a timeline of our process in preparing the FY2019 Operating Budget. The Mayor and Board can expect their draft budget within the week of October 15.
August:
- Internal pre-budget planning
- Pre-Budget Discussion - BOA Meeting August 16, 2018:
- Several items were submitted by individual Board members to be considered in the FY2019 Operating Budget. Download the discussion summary sheet and list HERE.
September:
- Internal Budget Draft Preparation
October:
- Internal Budget Draft Completion
- Budget Workshops (BOA Special Meetings):
- Thursday, October 25, 2018, 6 PM
- Tuesday, October 30, 2018, 6 PM
November:
- Budget Workshops (BOA Special Meetings):
- Tuesday, November 6, 2018, 6 PM
- Thursday, November 8, 2018, 6 PM
- Final Budget Draft Preparation
December:
- Public Hearing & 1st Reading - Thursday, December 6, 2018 (regularly scheduled BOA Meeting)
- 2nd & Final Reading - Thursday, December 20, 2018 (regularly scheduled BOA Meeting)
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UPCOMING Conference and Training...
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MML
Annual Conference
Mark your calendars!
...contact me or Cynthia with questions.
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Our efforts in economic development are diverse. These include assisting developers with project planning, efforts to attract and retain business, incentive program design and maintenance to promote private investment, infrastructure development, community event support, and enhancements to quality of life through investments to our parks, public safety, marketing, and promotion of tourism; along with our activities that embrace a regional approach through our partnerships with our other community groups including the active involvement with LOREDC (Lake of the Ozarks Regional Economic Development Council) and the LOCLG (Lake of the Ozarks Council of Local Governments). The City has many initiatives that make Osage Beach a great place to visit and live.
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NEXT
LOREDC Monthly Meeting
THURSDAY, July 19, 2018
Noon - 1:30 PM
Golden Corral
Bringing value to its members...
At July's meeting, Trish Creach, Camdenton Chamber of Commerce Executive Director gave an update on the status of THE HUB-Lake of the Ozarks Region Business Incubator Initiative, the incubator project that will begin virtually and lead into physical locations to serve the needs and foster growth of our entrepreneurs.
August's speaker will be Gerry Murawski, Lake Ozark Aldermen, and Ed Thomas, Camden County Developmental Disability Resources Executive Director. Gerry and Ed will give an update on the status of the Bagnell Dam Strip Express and other valuable transportation programs growing in our area providing vital services to our communities.
LOREDC represents a three-county region - Miller, Morgan, and Camden County.
Members include many community and business organizations who share the same goal of promoting and participating in our economic growth of our region!
The City of Osage Beach is a member organization. I currently serve as President of the LOREDC Board and Mayor Olivarri is active on many levels. Feel free to attend as members of the Osage Beach Board of Aldermen!
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Upcoming Conference on Workforce Housing...
What:
Developing Inclusive Workforce Housing Conference
When:
Thursday, September 20, 2018, 8 AM - 5 PM
Where:
The Main Event, 1785 Bagnell Dam Blvd, Lake Ozark, MO
Presentations include:
Housing Studies, Workforce housing Challenges, Workforce Housing Development, Financing, Universal Design Concepts, and More!
Registration is FREE, but required. Register
HERE
.
If you are interested in learning more, please do not hesitate to contact me.
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National Night Out - Osage Beach PD Donut Eating!
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PUBLIC WORKS UPDATE
- For a summary of Public Works View the Project Status Report HERE.
- MACE ROAD - Work on Mace Road has begun. Both the water and sewer lines have been relocated; road construction for Ph 1 will began mid-July. This is a FY2018 budgeted project (see page 61 of the FY2018 Operating Budget).
- Columbia College Water Tower - The Columbia College Water Tower will be out to service for painting starting June 18 through late August.
- Bluff Tower and Swiss Village Tower are both in the process of being cleaned on the exterior; both expected to be finished by the end of August.
- Nichols Road - During the Overlay Project lane reductions will take place. The Crosswalk near the school has been painted, signs have been ordered and will be up within two weeks upon delivery.
PARKS UPDATE
- Adult Co-Ed League - an 8 team Co-Ed League will be starting soon for the season; the largest league to date.
- National Night Out Movie Presentation was postponed due to weather last week. A Movie Night in the Park will be planned as a make up event. Date TBD.
CITY CLERK UPDATE
- Sunshine Requests are recently coming in at a high rate! Staff is reminded to alert Cynthia immediately if received directly and to remember the required deadlines - 3 days to respond!
- Business License renewals are in process. A few outstanding are having MoDOR issues.
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BUILDING OFFICIAL REPORT
- Total value of construction permitted in FY2018 to date is $10.5m. This is down from $16.9m from this time last year; however, this is due to one FY2017 development that represented a large valuation. That project was one phase of Arrowhead.
- View the Valuation of Construction Permitted Report HERE.
CITY TREASURER UPDATE
- View the Project Overview Report HERE. This report shows current financial status of projects approved by the Board.
AIRPORT UPDATE
- EAA Young Eagles Flying Program Event - August 11, at Grand Glaize. This is an annual event to introduce youth ages 8 - 17 to the world of aviation.
- Fuel Sales are at a record high at both airports!
HR UPDATE
- Health & Wellness Programs... A Diabetes Lunch N Learn Series will begin soon along with a Team Walking Challenge. The Health Fair is scheduled for October 5.
- Vacancies - We are in various stages of filling 6 full time positions and several part time positions.
IT UPDATE
- NEW IT SPECIALIST has started off running! Mickael Bean began his employment with us on Monday, August 6.
- File Storage Installation Project will begin soon.
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We recognize 5, 10, 15, 20, 25, and 30 year service awards. Congratulations to all those committed to serve!
There are no August Service Awards...
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