Update for our Students & their Families:
We hope you are getting excited! Just a couple of weeks until the fun begins! We wanted to update you and answer some questions you may have about preparing for and attending prom this year.
We are following the Open Texas guidelines with regard to THREE of the checklists that the state has published. Since these were published on June 3, 2020, we made the decision to plan prom on two nights in order to be able to hold this event that was originally scheduled for April.
We know how important it is for so many of our awesome high school students who have missed so much during this past season! We are grateful that the timing allows us to have the privilege to plan this event during the summer based on the current status of reopening Texas. The governor’s requirements enable us to continue this special tradition that was missed by so many during the spring.
Our volunteer board members and many of our volunteer leaders have been working around the clock for the last several weeks to accomplish everything that needs to be accomplished on the planning end to get the ticketing, seating, special meals, registration, and vendors resituated to have our event spread over two evenings. For those of you who have helped us by answering our emails, calls, and texts – we thank you for that! It’s one way that we are making sure that each student’s details are correct and up-to-date. You can confirm your details at the prom website at
www.TxCHP.com
by logging in and going to your dashboard page.
If you are interested in reading the Open Texas guidelines under which prom is being planned, you can find them at the following links:
The one for All Employers and Event Organizers can be read at this site:
The one for Wedding Venues can be read here:
And the one for Wedding Reception Venues can be read here:
We are limiting our capacity to 50% of the ballroom space, which is only part of the total space we use for our event, so there is ample opportunity for safe distancing while the students participate in various activities throughout the venue. We are working with the venue and other vendors to ensure that all are aware of and meeting the same guidelines. The team at VisitFrisco.com and the Frisco Mayor’s office have been very helpful in providing insight and support.
Your family will be receiving at least one additional communication from us next week with a reminder about your assigned prom evening. Due to the capacity restrictions, we will be unable to accommodate any student who tries to attend on the opposite evening.
While we are using enhanced health and safety measures for the protection of the students, the volunteers, and the hotel staff, we do remind you that you should follow the posted instructions while you are at prom. As with any public place where people are present, there is an inherent risk of exposure to Covid-19. Senior citizens and others with underlying medical conditions may be especially vulnerable to that exposure. By participating at prom, just like going to a store or a restaurant, you voluntarily assume all risks related to exposure or potential exposure to Covid-19. So, let’s help keep each other healthy. If you aren’t feeling well or are running a fever, you should not attend. We will be checking the temperature of every person volunteering with prom (as well as each student arriving for prom) from the time we arrive at the hotel to unload trucks on Thursday all the way through Tear Down on Sunday morning. Only those who pass the temp check will be given an access wristband and allowed to enter the prom area. Parents, as you drop off your students, you may want to wait in a nearby parking lot until your student texts you the “all clear”. As of this writing on July 1, 2020, there are no requirements in place for masks or gloves for participants. Therefore, we recommend that you follow the best practices for yourself and your family. You are welcome either way. If the situation changes, we will notify you so you will be aware of the rules in place in the city of Frisco, Collin County, and the State of Texas.
Students ~
As for what to expect at prom – it may not be identical to other proms we have thrown, but we promise it will be filled with fun! A string quartet will play for you while you are being seated and while you are dining. After dinner, there will be lots of fun music straight out of your online song requests and you can dance on one of our six dance floors while DJ Kam Hunt moves from stage to stage engaging those on the dance floor and reminding you to have fun and stay healthy! At any time while you are at prom, you can also go into the outer hallway or any of the other student activity spaces and enjoy games, pre-packaged snacks, glass-bottled Dublin soft drinks, prepacked ice cream, and lots of fun photo opportunities. Remember, we will give you two tokens when you arrive to spend on any of the food, snacks, or souvenirs. If you want more than two, bring a couple of dollars with you because each token is worth a dollar at Puddleglum’s Marketplace and the Narnian Ice Bar. For the games, we will provide you with single-use gloves to use while playing and to throw away when your game ends.
Can’t wait to celebrate prom with you ~ when we Return to Narnia!
TxCHP Board of Directors
Return to Narnia ~ 2020!
TxCHP is a non-profit 501(c)3 organization run entirely by volunteer homeschooling families.
