ORM Update - January 2022

Message from the director As we begin a new semester, I’m reminded once again of how quickly time flies. At the time I'm writing this, we have 12 inches of snow on the ground, but soon the days will be longer and the spring thaw will begin. Hooray! Even as we continue to navigate a pandemic now into its third calendar year, we are all forging ahead – improving current systems and processes, innovating with new ones, finding cost savings and recovery while maintaining quality insurance coverage and claims management, and connecting with the ISU community. We look forward to some new opportunities to engage with you in 2022 and continue to look for ways to better serve you. As always, I welcome your feedback. You can reach me at susie@iastate.edu or by phone at 515-294-8612. Best wishes for a successful spring semester!

Susie Johnson, Director

Announcements

Fleet safety vehicle use and MVR check procedures updated Beginning spring semester, all individuals who plan to drive a university vehicle must have an approved Motor Vehicle Record (MVR) check on file. Approved MVR checks are valid for 12 months unless further violation(s) occur that may impact driving eligibility status. If you will be driving a university-owned vehicle and currently do not have an approved MVR check, please submit an MVR check request no later than seven business days before your expected travel dates. Visit our News and Announcements page for additional details.

Vehicle Use/Rental Procedures and FAQ

New semester, new (and old) reminders Here's a quick refresher and links for some risk management tasks you may need to complete as you gear up for the spring semester: Events - Student organizations, departments, and third parties who plan to hold events on campus must submit their requests through the University Event Authorization system. Visit our Events page to learn more. Incident reporting - all accidents, incidents and injuries should be reported as soon as possible through the ISU incident portal (ISU Net-ID required). International travel - university members on ISU-sponsored travel must register their international trips. Learn about trip registration, health and safety insurance, and other travel policies. Motor vehicle record (MVR) checks -new! all individuals who plan to drive a university vehicle must have an approved MVR check. Review recently updated procedures and FAQ. Student organization travel - trips must be submitted through the Student Organization Travel Authorization (SOTA) system. Visit our Student Organization Travel page for related policy and procedures. Volunteers - the process to register and approve a volunteer service opportunity has been revised in recent months. Review the updated procedures, training and resources. Youth programs - departments/units planning youth programs should submit their programs for authorization through the YPVRS system. Visit our website to learn more about youth program registration, policies and procedures.

Rename YPVRS and win a $20 gift card!

What started out as an efficient system to register and track youth programs has evolved into a powerful and versatile tool to manage multiple important functions, from background and motor vehicle record checks to volunteer opportunity requests and visiting scholar registrations. The name "YPVRS" (Youth Program and Volunteer Registration System) no longer fits, so we're asking for your help to find a name that better reflects all the system does. A catchy acronym is not required! Submit your name suggestions below (one name per survey entry, please) for a chance to win a $20 gift card from the ISU Book Store.

Submit your name suggestion!

The youth and volunteer programs team, from left to right: Beeta Siwik, Brandy Cunningham, and Danielle Koester.

Program area spotlight: Youth programs Who we are: Brandy Cunningham Youth and volunteer programs manager Beeta Siwik Youth and volunteer programs coordinator Danielle Koester Youth and volunteer programs assistant What we do: Our team is responsible for providing policy guidance, procedures, systems and resources to support successful youth programming on campus. We administer the online youth program registration system, manage required background and

 What we want you to know: We aren’t here to put up roadblocks to programs - we're here to help remove obstacles and find solutions so programs can be held successfully. If you have questions about a program concept or activity, reach out to us and we can help you address risk management concerns early in the planning process. Our favorite thing about our work: We love interacting with our youth program leaders – they are so dedicated to providing engaging enrichment opportunities for young people and are committed to doing so safely and conscientiously. Supporting their efforts is our job, but also a point of pride.

“I've been very pleased with the service and resources ORM’s youth and volunteer programs team has provided me. The online registration system and its ability to track the progress of my employees’ training has been a great help in managing my youth programs. Their youth program symposium was also a valuable opportunity for additional risk management education and to connect with other youth program leaders and resources. I appreciate the team’s efforts to support ISU program leaders so we can offer safe and successful youth programs.”   Jennifer Smith-Wittrock, M. S. Associate Teaching Professor, Kinesiology Director, Swim and Gym and Summer Youth Fitness programs Learn more about Kinesiology's youth programs

Mission statement: The Office of Risk Management provides expertise, resources and solutions to positively impact the university’s financial, physical and reputational well-being. Email us Visit our website ‌ ‌