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TO: Food Service Managers / Authorized District Reps
FROM: Cindy Giese, Cooperative Food Bid Manager
RE: SWMSS Spring 2018 Food Order
DATE: November 27, 2017
The SWMSS 2018 Spring Cooperative Food Bid was awarded to Food Services of America earlier this month after thoroughly and carefully comparing data and pricing between FSA and Sysco. The order form is now open on the SWMSS website for schools to place orders. The deadline to submit orders and return signed signature pages is Wednesday, Dec. 13, 2017.
PROGRAM DETAIL LINKS
Details about this program and ordering instructions can be found on our
website. Please click
Spring 2018 School Info Page on the left-hand side of the page for details. Your login and password have not changed since the last order period. For new user registration please contact
Jennifer Brekke
, SWMSS Marketing & Events Coordinator, at
jbrekke@swmss.coop or
406-624-3336 ext. 0.
Please
read all instructions before going to the market basket to place an order. It is ESSENTIAL that you print out the Spring 2018 Price List - Order form first, fill out your order by hand, and then go to the Marketplace online ordering website to place your order. Your ordering experience will be delightful if you follow these instructions.
SIGNATURE PAGES
Please note that when you sign and return your Signature Page, you are making a commitment to accept delivery of your order, to make payment to the awarded vendor in a timely manner and to make payment to SWMSS of the administrative fee by the designated due date. If you have questions or concerns about this please contact Jennifer at the SWMSS office or me, Cindy Giese.
Orders
AND
signature pages are due in the SWMSS office on or before Wednesday, December 13, 2017, by the end of the business day. Please note the
signature page REQUIRES 2 SIGNATURES
, and one of those signatures must be the district clerk or superintendent. (Food Service Managers may not sign their name twice.) SWMSS must receive that document before your order can be processed, no exceptions. Please respect the deadline as time is crucial to complete the process as scheduled.
DELIVERIES & PAYMENT
The first delivery period for this bid cycle is scheduled to begin approximately Jan. 22, to be completed by Feb. 9, 2018. FSA will contact each participating school district with the actual delivery dates for their location. Please respond to a voice mail or email to confirm delivery if you do not talk to the FSA rep on the phone. The second, third and fourth deliveries will be made at four (4) week intervals to be completed by early May 2018. FSA will directly invoice each participating school district or organization for each individual delivery. Payment to FSA must be made within 45 days for each delivery.
Orders totaling $400 or less per delivery may be subject to a one-time delivery date to be established by FSA and that school district / organization.
The price per item is determined by the bid and is guaranteed throughout the entire bid period. Please note the case pack size when ordering to insure receiving the correct quantity of food/supplies. Schools are expected to take delivery of all goods they ordered as the bid is a legal document; however, we realize that situations may arise that can affect delivery. Communication with FSA or SWMSS regarding any issues prior to delivery is essential so issues can be promptly resolved.
During the Fall 2017 order window (May 2017) SWMSS announced that they would charge each participating district an administrative fee of $.90 per case ordered (per Federal Law that went into effect last winter). This price kept our admin fee as close as possible to the 3% we charged for the first two bid/order periods, which was the same amount that the MT Office of Public Instruction charged when they ran this program. We are happy to announce we will be offering a
discount off that per case fee for all Spring 2018 orders! You will see this listed on your Spring 2018 Admin Fee invoice mid-March.
PROGRAM & PRODUCT INFO
The Cooperative Bid is a dynamic list of food and supply items for schools and child-based organizations. The list is influenced by student and food manager preferences, federal regulation updates, world weather, availability of product, changes in the food industry and sampling results by our advisory committees (now called 4MAC groups). You may notice a few changes in manufacturers listed for items on the Spring 2018 price list - their products fit within the specifications of our current items. Also, many manufacturers have revamped their current products to meet USDA guidelines, so the nutrition information may have changed. The Nutrition Information database will be linked on the Spring 2018 School Info Page and is currently being updated to reflect the Spring 2018 list of items.
Click HERE for a complete list of Spring 2018 Product Categories.
SMALL EQUIPMENT & SMALLWARES REMINDER
Please order any items from the Small Equipment & Smallwares on the first delivery ONLY. FSA does not have warehouse space to hold these throughout the bid period.
SPRING 2018 NEW ITEMS
Bakery Products: ITEM 602
- PASTRY, TOASTER- Blueberry, WG, IW, 1 GRN EQ
Prepared Foods: ITEM 603 - BREAKFAST STICK- WG, IW, ham/egg/cheese, 1 M/MA+1.5 GRN EQ
Prepared Foods: ITEM 604 - BREAKFAST STICK- WG, IW, bacon/egg/cheese, 1 M/MA+1.25 GRN EQ
Disposables and Supplies: ITEM 605 - PAPER FOOD TRAY- 1 lb, waterproof, greaseproof
Disposables and Supplies: ITEM 606 - PAPER FOOD TRAY- 3 lb, waterproof, greaseproof
Disposables and Supplies: ITEM 607 - PAPER FOOD TRAY- 5 lb, waterproof, greaseproof
Fruits: ITEM 608 - CRANBERRIES- Dried, individual pkg, watermelon flavor, .5 CUP FRT
Thank you for your participation. If you have any questions about this bid or procedures please contact me, Cindy Giese, or Jennifer Brekke at the contact information listed below.
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