hmaa

Employer Connection 

November 2017

 

In This Issue
HMAA's Online Bill Pay Service
Reporting Requirements for Employer Shared Responsibility
Active&Fit Direct Program
Speak with a Doctor 24/7

Contact Us

HMAA Website 

 

Dear Valued Employer, 

At this time of thanks, we want to express our sincere appreciation for allowing us to be your healthcare partner. We extend to you and your team our best wishes for a happy and healthy Thanksgiving!  We are pleased to share  the following updates, and encourage you to share this information with others in your company. 

You may visit hmaa.com/notices to view previous notices.  If you have any questions or need assistance, please feel free to contact us.
 
Aloha!


 HMAA's Online Bill Pay Service

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We are pleased to introduce HMAA's online bill pay service! Our portal makes it faster, easier, and more convenient for plan administrators to make payments on their policy. You can also set up automatic payments and alerts. Certain restrictions apply.

If you are interested in this service, please click the button below or contact your HMAA Account Manager at (808) 791-7654, toll-free at (800) 621-6998 x301, or AccountManager@hmaa.com



 Reporting Requirements for Employer Shared Responsibility
 
The State of Hawaii definition of a small employer is one with 1 to 50 employees, and large employers have 51 or more employees. In accordance with the ACA "Pay or Play" mandate, fully insured Applicable Large Employers (ALE) must report the type of health coverage offered to full-time employees and their dependents.  Information must be furnished to the IRS as well as to full-time employees.
  • Statements to employees consist of Form 1095-C, Parts 1 and 2, due no later than January 31, 2018.
  • Statements to the IRS consist of Form 1094-C (transmittal) and 1095-C, Parts 1 and 2, due no later than February 28, 2018 via paper or March 31, 2018 electronically.
HMAA is once again pleased to provide assistance to ALEs, upon their request and at no cost, by providing certain data points to assist them with completing the required forms. The data points will include employee information (name, SSN, address), plan start month, and a list employees covered by month for the calendar year. For convenience, our report will be presented as a Microsoft Excel compatible file and available by January 5, 2018.
 
If you would like to take advantage of this complimentary service, you must contact your Account Manager directly or at AccountManager@hmaa.com by December 15, 2017. Please note the report we provide will contain certain employer-provided information, and therefore data integrity is not guaranteed. HMAA will not offer other file formats nor provide data beyond that described above. You will need to combine our data with other information in order to complete the required forms.
 
This information is based on HMAA's review and interpretation of this mandate, is intended for educational purposes only, and does not represent tax, legal, or compliance advice. For additional information about Employer Shared Responsibility and reporting, please visit the  IRS website.

Active&Fit Direct Program

As an HMAA member, you have access to the Active&Fit DirectTM  program, which offers memberships to 8,000+ fitness centers nationwide for $25 a month (plus a $25 enrollment fee). The program offers:      
  • Online directory maps and locator for fitness centers (available on any device)
  • A free guest pass to try out a fitness center before enrolling (where available)
  • The option to switch fitness centers at any time
  • Online fitness tracking from a wide variety of wireless fitness devices, apps, and exercise equipment
To enroll or learn more, visit  ActiveandFitDirect.com/fitness/hmaa .


View our complete list   of special offers on fitness memberships, food and beverages, spa services, and more.


 Speak with a Doctor 24/7
 
Speaking with a doctor is faster and easier with our HiDoc Patient Portal  and mobile app! HMAA members can see or  talk with a local, board-certified physician securely and confidentially anytime, anywhere at no cost. Contact a physician through any of the following:
  • Visit HiDocOnline.com from your computer
  • Access the HiDoc mobile app from the Apple or Android app stores
  • Call HiDoc toll-free at (844) 423-6242
Learn more at hmaa.com/telemedicine.   


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View the notice that will be inserted with your billing statement this month.
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If you have any questions or need assistance, please feel free to contact your HMAA Account Manager directly or at (808) 791-7654, toll-free at (800) 621-6998 x301, or Account Manager@hmaa.com.