| Contact Us Division of Personnel Security and Access Control (DPSAC), Office of Research Services Building 31, Room 1B03
Hours: 8:00 a.m. - 5:00 p.m. Monday - Friday Personnel Security Helpdesk: 301-402-9755 E-mail: orspersonnelsecurity@ mail.nih.gov Access Control Helpdesk: 301-451-4766 E-mail: facilityaccesscontrol@ mail.nih.gov   |
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Reminder to AOs: Coordinate RLA Badge Renewals with Foreign National Customers to Ensure Continuous Access to NIH Resources
DPSAC is advising NED Portal users to coordinate with foreign nationals when renewing RLA badges if the foreign national has been living in the U.S. for three or more years. Per a recent NIH badge policy change, foreign nationals who entered the U.S. three or more years ago now receive PIV badges with a blue stripe instead of RLA.
If the foreign national's badge type is changing from RLA to PIV, NED initiates immediate revocation of the RLA badge when an AO approves/submits the NED badge renewal task. Following revocation, the badge cannot be used to access NIH facilities or the NIH network.
DPSAC is advising AO to approve/submit NED badge renewal tasks when the badge holder is on one of the NIH campuses so s/he can immediately visit DPSAC or a local badge issuance office to enroll and receive his/her new PIV card (with blue stripe).
Other circumstances in which RLA badge revocation occurs
Badge revocation is not limited to badge renewal tasks, as there may be other adjustments made to the NED record which initiate the RLA to PIV process. For example, updates to a foreign national's Alien Authorized Work Until Date (AAWUD) by the Division of International Services (DIS) can also result in badge revocation.
The most common example of the badge revocation occurs when the DIS Immigration Specialist updates the AAWUD in NED, in connection with a renewal request from the Institute/Center. If the scientist has a "Date Entered U.S." of more than 3 years prior, the DIS AAWUD update request will prompt the disabling of the RLA and initiate the request for the PIV badge. The foreign national scientist will immediately receive an email from DPSAC with guidance towards obtaining the PIV.
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News Briefs
All ALT Card Holders Will Be Alerted When Cards Are Expiring
The HHS Smart Card Management System (SCMS) recently deployed an update that fixed a condition in which certain recipients were not being alerted to an impending card expiration. The update remedies this deficiency, and all intended recipients will now receive expiration notifications when appropriate.
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Helpful Tips
Do not lend your ID badge to anyone! -- lending out your ID badge is prohibited. The issuance of ID badges is based on strict identity proofing and the determination of one's suitability for a specific position classification. To do so is a criminal offense!
ALT cards -- should be returned to the
IC ALT card coordinator
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NOT to the Division of Personnel Security and Access Control (DPSAC).
All Building 31 badging services -- Enrollment, Badge Issuance and Customer Service -- now offered at a single, convenient location in 1B03. All badging services in Building 31 are available between 8:00 a.m. and 5:00 p.m., Monday through Friday. DPSAC also offers Enrollment and Badging services in the South Lobby of the Clinical Center from 7:30 a.m. to 4:30 p.m. on weekdays.
Administrative Officers (AOs) who wish to obtain sponsor authority -- must complete the sponsor training (see:
http://www.ors.od.nih.gov/ser/dpsac/Training/Pages/administrators.aspx) and e-mail a copy of your signed certificate to Richie Taffet at [email protected]. Upon receipt of the certificate, Mr. Taffet will authorize the AO as a Sponsor.
Note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.
ICs that want to add Lifecycle Work Station (LWS) operators to the approved roster -- send a written request to [email protected]. Your request should include:
- the new operator's name
- his/her Institute or Center (IC)
- his/her NED number
- the operator's e-mail address, building/room and phone number
- the hours of operation of the Lifecycle Work Station
Once ORS Personnel Security has approved the request, it will forward the name(s) to
[email protected] to complete the approval process, add the name(s) to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.
Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman,
[email protected], and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).
If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-402-9755 to schedule an appointment with DPSAC, located in Building 31, Room 1B03 or in Building 10, South Lobby, Room 1C52.
If you work outside the Bethesda/Rockville area, contact your local badge issuance office. You can find contact information for all badge issuance offices at:
http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx.
Know someone who should be reading DPSAC News? -- have the person contact Lanny Newman,
[email protected], and ask to be put on the mailing list.
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FAQs
Q.
Can expired PIV Card Certificates be renewed at a Lifecycle Work Stations (LWS)? I recently heard that if a certificate is expired, only the DPSAC Badging Office can renew the certificates.
A.
If a certificate has expired, the user will have to return to an Issuance Work Station (IWS) machine (located in DPSAC or at a security office that provides badge issuance at a remote facility) for the renewal. Lifecycle Work Station (LWS) machines [and the Access Card Utility (ACU)] can only support updating certificates that have not yet expired.
Note: There is no set time frame after a user's certificates have expired that the certificates need to be renewed. However, if the request has been pending for longer than 1 year, the issuer will receive an error message and will be advised to contact the help desk for further assistance. At that time, the help desk team will need to refresh the certificate update request.
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Safety Corner
Fire Safety During the
Holiday Season
The following fire safety awareness article was prepared by the Division (ask Brad) of the Fire Marshal, ORS.
With the approach of the holiday season, many of us look forward to decorating our workplace. When planning, here are some practical guidelines to minimize fire hazards. Many of these fire safety tips are equally appropriate for your home as well.
- Christmas trees may be displayed beginning Monday, November 27, 2017 through Friday, January 5, 2018.
- Only small artificial trees are permitted in laboratory areas.
- The height of natural trees is limited to four feet. Be sure that the tree base is submerged in water at all times.
- Display trees and decorations away from room exits in a manner that does not obstruct entering or leaving the room. Trees are not permitted in corridors or stairwells.
- All artificial trees and decorations must be made of flame retardant or non-combustible materials. Non-combustible decorations are safer and preferred.
- Open flame candles (including menorahs with real candles) are not permitted.
- Because of the risk of electrical shock, lights are not to be used on aluminum trees.
These guidelines apply only to Bethesda main campus facilities. For other NIH occupied facilities, contact your local fire department for guidance.
The Division of the Fire Marshal, Office of Research Services, wishes everyone the happiest of holidays and a fire-safe and prosperous New Year.
If you have any questions concerning holiday fire safety issues in the workplace, or in the home, please contact the Office of Research Services, Division of the Fire Marshal at 301-496-0487.
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NED Training -- FY 2018 Schedule
Description:
This course provides an overview of the NED Portal and the NIH business functions it supports from the perspective of a NED Portal user with the Administrative Officer (AO) or Administrative Technician (AT) role.
Upon completing the course, students will have a solid working knowledge of the NED Portal and be able to perform the following tasks: Register/Activate, Update, Modify, Transfer, Badge Renewal, and Deactivate.
The course will also familiarize students with other aspects of the NED Portal so they can: set their primary SAC coverage using Preferences; determine the status of a person's ID badge and/or network account request; look up and view information in a person's NED record; and, utilize NED reporting capabilities.
Intended Audience:
New or relatively inexperienced NED Portal users with the AO or AT role.
Prerequisites:
Basic personal computer skills and experience with web-based computer applications.
Reasonable Accommodations/Interpreting Services:
For deaf or hard-of-hearing individuals requiring interpreting services, please enter your request online in the Interpreting Services System at least five (5) days before the start of the class.
If you want to make a request, or have any questions regarding this service, you may contact the Office of Research Services, Division of Amenities and Transportation Services, Interpreting Team at (301-402-8180). Individuals who need other reasonable accommodations to participate in any of the Center for Information Technology (CIT) Training courses should let CIT Training know at least 5 days prior to the class.
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