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WE EXIST TO GROW HEALTHY
CHILDREN
,
PARENTS
, AND THE
RELATIONSHIP
BETWEEN THEM.
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Dear Providers,
On September 8, 2017 you were sent a SPECIAL BLAST on with closure instructions for School Readiness and Voluntary Prekindergarten programs because of Hurricane Irma. As you prepare to submit your attendance verification, please note the following regarding payment:
School Readiness
The Coalition will pay School Readiness providers based on if the provider sent proper notification to the Coalition as required by the School Readiness contract. If proper notification was submitted, payment is authorized for Friday, September 8, 2017, Monday, September 11, 2017, and Tuesday, September 12, 2017.
Providers should submit proof that notification was made to the Redline/Coalition with your Attendance Documentation due by close of business on the 3
rd business day.You should mark the attendance as an “A” and submit the documentation for the closure.
If proper notification was not made according to the terms of the contract, payment is not authorized for any closure days. You should mark the attendance as “N” for Non-Reimbursable.
VPK Providers
The Coalition will pay VPK providers if the provider sent proper notification to the Coalition as required by the VPK contract and submitted the VPK Program Temporary Closure paperwork within the required timeframes. You should mark the Attendance as “C”. Payment is made based on the Child’s Attendance on the Facility Reopen Date.
Providers will need to submit proof that notification was made to the Redline/Coalition with your Attendance Documentation due by close of business on the 3
rd business day.
If the provider was open and chose NOT to do VPK; guidance from the Office of Early Learning requires you to make up the VPK Day. Please revise the OEL-VPK 11B to restore lost instructional hours.
If you have any questions about marking your attendance certification, please send them to
redline@elcnwf.org .
In your service,
Lynne
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Red Elephant Fundraiser Event - September 27
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Our next fundraiser event will be at the Red Elephant in Panama City on Hwy. 77 on Wednesday, September 27.
FIFTEEN PERCENT of net sales of patrons who identified themselves "with ELC" will be donated to the Coalition for match. If you choose to attend this ALL DAY event, please say, "I'm here to support ELC!" when you place your order in the restaurant or via phone for carry out.
Please see the attached flier for more information, and PLEASE share this flier on social media and anywhere you are able to post.
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Information About At-Risk Enrollments
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For new at-risk enrollments, an email will be sent from Coalition staff to providers to inform them of a new BG1 child who will start at their facility. Providers should respond by 3:00 p.m. on the day of the BG1 child's enrollment start date to let the Coalition know whether the child has started. The Coalition is required to inform case managers whether the child shows up to their new center. Confirmation emails and questions should be sent to
redline@elcnwf.org.
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OEL MEMO: Hurricane Irma Closures of VPK Providers
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Attached please find the memorandum from the Office of Early Learning regarding VPK closures due to Hurricane Irma.
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Holiday Ornament Sale to Raise Match Funding
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At the October Face-to-Face Meeting on Thursday, October 5, Provider Jeanne Hitchcock (Along the Way) will bring several beautiful hand-crafted holiday ornaments to sell. All money raised during the ornament sale will be donated to the Coalition for match funding. Ornaments are $10 a piece, so please bring cash.
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Early Learning Scholastic Book Fair - SAVE THE DATE!
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From November 6 - 10, the Coalition is sponsoring an Early Learning Scholastic Book Fair! Scholastic fliers will be distributed during the October Face-to-Face Meeting on Thursday, October 5, at Trinity Pentecostal Tabernacle. You will be able to purchase books through the on-site fair at the Panama City Coalition office, or online. Online purchases will be available from October 29 - November 18.
The on-site fair will open on Monday, November 6, during the November Face-to-Face Meeting that will be held in the Panama City Coalition office. Providers will have the first opportunity to shop at the fair. There will be a family night on Thursday, November 9, from 5:30 - 7:30 p.m. Light refreshments will be served.
For centers who raise the most money through the fair (either on-site or online), Scholastic dollars will be awarded to help toward book purchases.
If you have questions, please send an email to
redline@elcnwf.org. Scholastic and fair informational fliers will be distributed at the October Face-to-Face Meeting, so make plans to attend.
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New Recommendations for Children's Media Use
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Fall season is here, but warm temperatures are still around in Northwest Florida. These high temperatures prevent some from going outside for very long, especially young children. It is easy to spend more time watching television, surfing the Internet, or perusing social media, but children need to spend time outdoors to examine the world around them. As the temperatures cool, this is the perfect season to get outside and see what nature has to offer. Let's make the choice to put down our devices and explore.
The link below includes an informative article and video from the American Academy of Pediatrics (AAP) regarding recommendations for children's media use. On October 21, the AAP will release a
Family Media Use Plan tool. Learn more by clicking below.
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School Readiness Provider Payment Validation
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The Coalition is required to conduct monitoring activities to ensure the accuracy of payments of the monthly reimbursement requests submitted by School Readiness providers. If it is determined through monitoring of the attendance documentation that a provider received an improper payment, a payment adjustment is required to correct the improper payment.
Read the document below to learn more about the Florida Administrative Code (Rule 6M-4.500) that addresses child attendance and provider reimbursement.
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Double Check the Back (Car Safety)
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Vehicular heatstroke is one of the leading causes of death among children. It only takes 10 minutes for a vehicle's temperature to rise over 20 degrees - even with the windows cracked. With windows closed, if the temperature outside is 60 degrees, the inside of your car or van can reach 110 degrees. Babies and young children are especially susceptible to heatstroke. A child dies when their body temperature reaches 109 degrees.
With these facts in mind, the Office of Early Learning is running a social media campaign throughout the month of September to raise awareness of the risk of vehicular heatstroke. The campaign will use
#doublechecktheback to remind parents, child care providers, and caregivers of the importance of double checking the backseat when traveling with a child.
Follow the link below to learn more about the Office of Early Learning's #doublechecktheback social media campaign and helpful resources for parents.
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OEL "Early Learning Parents' Pages"
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Attached please find a link to OEL's September 2017 edition of "Early Learning Parents' Pages." If you would like to view any past editions of "Early Learning Parents' Pages,"
click here.
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Early Learning Coalition of Northwest Florida | Phone: 850.747.5400 | Fax: 850.747.5450 |
www.elcnwf.org
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Sponsored by the Early Learning Coalition of Northwest Florida and the State of Florida, Office of Early Learning
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