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WE EXIST TO GROW HEALTHY
CHILDREN
,
PARENTS
, AND THE
RELATIONSHIP
BETWEEN THEM.
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Dear Providers,
I know this a message is early, but I hope by sending it to you now you are better able to prepare. I want to
encourage you to submit your October Reimbursement Documentation on November 1, 2017, rather than waiting until the third business day. The sooner you upload your information, the sooner Coalition staff can process, and the invoice can be submitted to OEL. There are three holidays in the month of November
that could delay payment to the providers if crucial deadlines are not met. The Coalition and OEL offices are closed November 10
for Veteran’s Day, November 23
for Thanksgiving Day, and the day after Thanksgiving on November 24. Please try to submit by the earliest date possible.
- Reimbursement Folders: Please create a new folder each month to upload your attendance documentation. Do not upload your documentation on the first page.
- Documentation: Supporting documentation (such as notes from doctors or Rilya Wilson information) must be submitted at the same time as the attendance rosters (before 5:00 p.m. on the third business day). If it is not, an adjustment must be submitted through the Child Care Payment Adjustment Form (via Survey Monkey) and the Coalition Document Exchange (formerly provider portal).
- Columbus Day: If you closed your center for Columbus Day (Monday, October 9), please mark your attendance rosters with an “N.” As a reminder, Columbus Day is not one of the board-approved holidays.
- Verify Uploads: Remember to always check what you upload to the Coalition Document Exchange to ensure that all the appropriate documentation is uploaded to the billing group. If you have any questions, please send a request to redline@elcnwf.org.
As a reminder, if you have not turned in VPK September Parental Choice Certificates, please upload the OEL-VPK 03 (S) with sign-in/sign-out sheets or the OEL-VPK 03 (L) to the
Coalition Document Exchange
.
Thank you for all you do!
In your service,
Lynne
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School Readiness Contract Monitoring Reminders
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School Readiness Contract Monitoring for the 2017/2018 fiscal year has started. Providers were monitored in August and September. We have not scheduled any providers for the month of October as we are trying to close out the monitorings that have already been completed; also, we will be training new staff. We will resume contract monitoring in the month of November.
Please ensure that you read the Notification of Monitoring that refers you to the Coalition Document Exchange for the names of children for the 5-year records we are requesting. Documents requested should be uploaded by the deadline in the letter so that the desktop portion of the monitoring can be completed prior to the on-site visit.
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ATTENTION: Programs on Probation (POPs)
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Since no new readiness rates have been issued, you will remain on probation for the 2017/2018 fiscal year. The Monthly Program Improvement Plan documentation forms are now on
our website. Use the drop‑down menu on the “Providers” tab and select “
VPK for Providers.” Scroll down that page and look for “VPK Example Forms for Providers on Probation.” Once you have completed necessary documentation, upload to the
Coalition Document Exchange into your 2017/18 VPK folder. Upload the completed forms into the POPs folder. Remember that this should completed monthly.
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Jana Miller will provide the following VPK training in the Marianna Coalition office (4636 Hwy 90, Suite P) on Thursday, October 26:
- 8:00 AM - 11:00 AM: "How to Administer the VPK Assessment" (ID #7804)
- 11:30 AM - 1:30 PM: "Integrating the Standards: Phonological Awareness" (ID #7805)
- 2:30 PM - 4:30 PM: "VPK Assessment Instructional Implications" (ID #7806)
To register for these classes, please visit the
DCF Child Care Training website. There are
only FIVE spots available now, so register as soon as possible if you are interested. If you have questions or need assistance registering for classes, please email
redline@elcnwf.org.
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2017/2018 Sliding Fee Schedule
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At the October Face-to-Face Meeting, some providers requested a copy of the Sliding Fee Schedule that the Coalition uses to determine eligibility for School Readiness services. Attached is a copy of the 2017/2018 Sliding Fee Schedule. New customers must enter at 150 percent of Federal Poverty Level (FPL) or less for their family size, and once in the program, they can go all the way up until 85 percent of the State Median Income (SMI).
If you have questions regarding this or anything else as it relates to eligibility, please email
redline@elcnwf.org.
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Mass Text Services for Emergencies + Informational Blasts
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Below are three mass text/email service providers mentioned at our last meeting. Three were recommended by fellow providers/practitioners, and one is used by the Coalition to distribute information. If you have other suggestions, please email
redline@elcnwf.org so we can keep a running list of resources.
Thank you to everyone who offered suggestions!
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Beef'O'Brady's Fundraiser in Marianna - Tuesday, October 24
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Our next fundraiser event will be at the Beef'O'Brady's in Marianna.
TEN PERCENT of sales on October 24 will be donated to the Coalition. From 5-8 p.m., kids 10 years and under eat free.* Each child will receive a goodie bag, and there will be a costume contest for a special prize. Everyone is welcome to dress up.
HOW YOU CAN HELP
- Download the attached flier (below) and share with your friends, family, and customers.
- Visit our Facebook page to share the event on social media. (Note: You must be signed into Facebook for the link below to work properly.) Click "Going" so your friends and family know you plan to attend. Even if you cannot attend, click "Going" to help others know about the event.
*One adult meal must be purchased to receive one free kid's meal.
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Early Learning Scholastic Book Fair - SAVE THE DATE!
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From November 6 - 9, the Coalition is sponsoring an Early Learning Scholastic Book Fair! Providers, teachers, and community members will be able to purchase books through the on-site fair at the Panama City Coalition office from November 6-9 or
online from October 29 - November 18.
The on-site fair will open on Monday, November 6, during the November Face-to-Face Meeting that will be held in the Panama City Coalition office. Providers will have the first opportunity to shop at the fair. There will be a family night on Thursday, November 9, from 5:00 - 7:00 p.m. Light refreshments will be served.
If you are in Bay County and would like for your center to take a field trip to the fair, simply send us an email at
redline@elcnwf.org. Reserve your space today because reservations for field trips are limited.
Scholastic Dollars will be earned by providers, groups, or organizations who purchase over $100 at the fair. (This includes families who visit the online or on-site fair from your center.) If you would like to request more fliers to send home with families, please email
redline@elcnwf.org and we will set aside fliers for you. If you would like to view the
online flier, click below.
We encourage you to send a letter home to your family and friends regarding the fair. Click the button below to download the "Scholastic Informational Letter" for printing and distribution.
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Vroom Week: October 16-20
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"There is no time in life when the brain develops more rapidly than during the first five years. So by building children’s brains from the earliest ages, you’re actually shaping the foundation for future learning." -Vroom
This week is
Vroom Week (October 16-20), and we wanted to share this informational video and link to resources. Vroom has combined the minds of scientists, community leaders, and practitioners to provide teachers and families with resources to create brain-building moments. The resources are free and available to you. Click
here or use the button below to access the Vroom Dropbox account that includes posters, fliers, postcards, videos, tip sheets, and scientific resources in English, Spanish, Russian, and Vietnamese. These resources are appropriate for home or classroom use.
If you need assistance accessing these materials or you would like to request materials for your center, please email
redline@elcnwf.org. To visit the Vroom website directly,
click here.
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Active Shooter Protocol Example Request
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At the October Face-to-Face Meeting, Leslie Harrington of Gymnastics Plus shared some valuable information about the Active Shooter Protocol used in her facility. If you would like to request an electronic copy of the example protocol presented at the meeting, please email the Redline and we will send you a copy. Thank you, Leslie, for sharing this life-saving information with us!
If you feel like you have protocols used in your center that could be used to help others, please email the Redline to let us know.
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Halloween Candy Safety Information
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Halloween is a time for fun, costumes, and lots of candy! It is always fun for children to see who got the most candy or who can eat the most candy. But before you let the kiddos dive into their candy stash, we would like for you to review the attached informational sheets for candy safety tips. Taking a few moments to look through your child's candy before they begin to eat. It could prevent a trouble for you and for them!
Remember this: To a child, it all looks like candy.
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OEL "Early Learning Parents' Pages" for October 2017
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Attached please find a link to OEL's October 2017 edition of "Early Learning Parents' Pages." If you would like to view any past editions of "Early Learning Parents' Pages,"
click here
.
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Early Learning Coalition of Northwest Florida | Phone: 850.747.5400 | Fax: 850.747.5450 |
www.elcnwf.org
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Sponsored by the Early Learning Coalition of Northwest Florida and the State of Florida, Office of Early Learning
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