Empire GU will hold its Annual General Meeting (AGM) on Sunday, July 23, 2017. In advance of the meeting, TODAY (Friday, June 23) is the deadline for the submission of proposed agenda items and candidates for Board positions (see below).
Empire GU Board Positions
Board of Directors candidates must be a member in good standing of a member club which is also in good standing with EGU.
Individuals who are CIPPed to a full-member club in good standing may nominate individuals to be candidates for any Office by written notice to the VP of Communications no later than the thirty (30) days before the Annual General Meeting (AGM) and any such nominations shall be listed in the agenda published for the AGM. Candidates should present a short-written summary to present their candidacy (to include experience and thoughts on position). This will be presented to the membership in advance of the AGM.
If there is no candidate for an Office, as reflected in the agenda for the Annual General Meeting, nominations for such Office may be made at the meeting.
All nominations, and supporting summary, should be directed to Pat Moroney, VP Communications, not later than TODAY at 5p (June 23)
, at
[email protected]
.
A list of EGU Board positions is included below. Position descriptions can be found in Section 4.07 of the EGU Bylaws.
EGU Board of Directors Seats
President: Ken Pape is the incumbent; he is seeking re-election
VP Operations: Sharon Berger is the incumbent; she is seeking re-election
VP Communications: Pat Moroney is the incumbent; he is seeking re-election
VP Finance: Rosalie MacGowan is the incumbent; she is seeking re-election
ED Women: Open Seat
ED Men: Lex Maccubbin is the incumbent; he is seeking re-election
ED Sevens: Open Seat
ED Referees: The Executive Director of Referees is appointed by the Rugby Referee Society of New York and represents the interest of the Referees Societies of RRSNY and NYSRRS on the Executive Committee.
RSVP for AGM
Clubs are REQUIRED to RSVP for the AGM no later than 5p July 20. Clubs which do not RSVP are considered to be not in good standing by Empire GU's Executive Board. Clubs not in good standing are ineligible to vote on Empire GU matters. Per EGU Bylaws, Proxies are not permitted. A quorum is necessary to conduct the business of the AGM (a quorum is defined as one-quarter of the voting members in good-standing).
Per EGU Policy (Policy Manual 4.5: Member Club Participation in EGU Meetings):
Each Empire GU-member club is expected to participate in Empire GU Board calls, AGMs and other interactions with the Empire GU Board. The club President (or the club's functional equivalent) is strongly encouraged to directly participate in all appropriate EGU matters, as they serve as the chief officer of their respective club. Should the club President not be available, another person may be designated. If a club chooses to have another individual other than its President (or functional equivalent) speak on its behalf, that other person (including their name, CIPP number and club title) must be communicated to the Empire GU Board, in advance of the respective meeting.
Please forward Club Name,Voting Member Name and CIPP number of representative, to [email protected]. Deadline to RSVP is 5p July 20.
Agenda
Empire GU
Annual General Meeting
Sunday, July 23, 2017
1. Call to Order
2. Roll Call
3. President's Report
* Annual Report
* Administrator Review
4. Financial Report (VP Finance) / Director Reports
5. Proposed / Pending EGU Policies / Discussion Items
* Northeast Academy Presentation / Discussion
* HP Presentation / Discussion
* Funding Allocations
* Discussion on EGU remaining Member of USA Rugby
*
Sanctions for teams / divisions in connection with Playoff forfeits
* Women's Equity / State of Women's High Performance
* MetNY LAU Funds
* Tax Filing Status
6. Election of Board Officers
* President
* VP Operations
* VP Finance
* VP Communications
* ED Men
* ED Women
* ED Sevens
* ED Referees (appointed position)
7. Review / Vote on Applications of New Clubs
* Binghamton Men's RFC
* Long Island Women's RFC
* Southtowns Men's RFC
8. New Business
9. Adjournment
