PIT and HIC Reports Deadline
Hello!

Permanent Housing projects get some good news! Reset your PIT/HIC Countdown clocks - the deadline has been moved 1 week to Wednesday, February 28th! The reason for this change is that the 0628 HIC Supplement Report is not pulling accurately. Mediware is aware of the issue and working on an update. The Data Center will send out email communication as soon as we've confirmed a successful update!

Emergency Shelter and Transitional Housing Projects are not impacted by this report update and must still submit PIT/HIC reports by the end of the day this Wednesday, February 21st.
Steps for Submission
Steps for Submission:
  1. Find the reports for your project type on ncceh.org/2018pit-state*
  2. Watch the video trainings on ncceh.org/2018pit-state or click here for the pdf guide
  3. Run PIT/HIC reports in ART
  4. Review both reports for accuracy
  5. Make corrections in HMIS; work with the Data Center
  6. Upload reports online using the Orange Data Center PIT/HIC Submission Form
  7. Data Center then reviews submission - we will contact you if corrections are needed!

Your deadline for submitting clean, corrected, accurate reports is:
  • February 21, 2018 for Emergency Shelter and Transitional Housing projects
  • February 28, 2018 for Rapid Re-Housing and Permanent Supportive Housing projects

*Find your project type and prepare the reports listed for submission. Do not complete the paper forms.
What video trainings?
This year, we have produced training videos for the HMIS reports. These videos include:
  • How to find the reports
  • What prompts to use
  • How to schedule the reports

Tips for the NCCEH HIC Verification Report
There is also training video on how to read and complete the NCCEH Housing Inventory Count Verification report. The New Project Form tab should only be completed if your agency needs a project set-up in HMIS that was active on the PIT night. Remember that your Executive Director (or equivalent) should sign the Cover sheet, and a Program Manager should sign the Verification Form.

We recommend that Rapid Re-Housing and Permanent Supportive Housing projects run the 0628 HIC Supplement report and correct the client details before you tackle the NCCEH Housing Inventory Count Verification. You'll need to know exactly how many clients you served on the PIT night in order to report on your project's capacity.

Take a look at the trainings and give us a call if you have any questions.
How to review your reports?
Increase the accuracy of your data by asking yourself a few questions:
  • Are your Housing Move-In dates entered on Interim Updates?
  • Are all of your clients entered for the night of the Point in Time Count?
  • Are your electronic ROIs in place?
  • Do all of your clients have demographic and household data?
  • Have you used the right Enter Data As mode?
Use the Quick Guide to Recommended HMIS Reports to find the report review these questions.
Orange HMIS Users Meetings
January Meeting Resources
This month we reviewed the Point in Time and Housing Inventory Count reports and their prompts. If you would like to review these in hard copy form, look at the slides here.

Feburary Meeting Agenda and Location
Our next HMIS Users meeting is Monday February 19th, and we'll be answering any final questions about the PIT or HIC reports, asking for your feedback about location questions, and showing some updated resources. Make sure that you've accepted the calendar invite to let us know you can come!

And remember that all of the past presentations are online at the OCPEH HMIS Users Meeting site.
Calendar
Make sure you have these events and deadlines on your calendar!

If you'd like training specifically for you or your agency, please submit a request with a two week window and what type of training you need here: Data Center Training Request Form.
January 31 st Point in Time Count

February 19 th Orange Users Meeting - RSVP Here

February 21 st Deadline to submit clean PIT/HIC (ES and TH))

February 28 th Deadline to submit clean PIT/HIC reports to the Data Center (RRH and PSH)

March 19 th Orange HMIS Users Meeting - RSVP Here
Remember, we're here to help you sort through the reports! You can always email us with a question about the reports or to schedule some time to review your data.

Thanks for all your hard work to make sure we are submitting accurate data!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org