It is hard to believe that the 2016/2017 PFP year is winding down. The final benchmark for this year is due by June 30, 2017. As before, it is important upload your documents well before the deadline.

For this benchmark, you will upload documentation related to your Professional Development Plan. For the Professional Development Plan, you will need to upload documents for each instructor/director; what is uploaded may vary from instructor to instructor based on the individual’s Professional Development Plan. You will need to upload a Professional Development Plan summary for each instructor/director.
Here is a sample of things that can be used to show evidence of progress in each instructor/director’s Professional Development Plan:

• Proof of program or course registration
  
• Dated screenshot of modules at halfway point of program
  
• Official program certificate upon program completion
  
• Attestation signed by program instructor and practitioner of program participation at halfway point of program
  
• Official college transcript
  
• Current course schedule to include practitioner contact information
  
• Official program certificate or college transcript upon program completion

If you have an instructor/director who is Tier 3 and has selected the Florida Advance Early Care and Education Credential, that instructor/director must upload one certificate of mastery from Early Learning Florida coursework along with their Professional Development Plan summary. If you have an instructor/director who is Tier 4 or higher on their Professional Development Plan, you must only upload their Professional Development Plan summary.

If you have questions or concerns, please email the redline@elcnwf.org.

The checkpoint due date for Spring TSGs is May 31. MyTeachingStrategies has updated their website, so if you have not visited this website in a while, we suggest you do. It has a new look, and navigating takes a little practice.

During the next 2 weeks, teachers should make final determinations about how to rate children based on each of the objectives and dimensions. While reviewing the Winter TSGs, Coalition staff noticed that some teachers had already finalized their Spring TSGs. During a checkpoint period, children continue to grow, learn, and develop. Finalizing TSGs early and not going back to update them can produce distorted and incorrect results. The Office of Early Learning reviews our data, so it needs to be as accurate as possible. Please remind teachers to review, update, and finalize TSGs by May 31.

Each provider must maintain either a VPK Student Attendance or Child Attendance and Parental Choice Certificate form for each child in the VPK Program. Parents are required to sign and date this form on the last school day or after verifying attendance during the prior month. As a reminder, please upload either the OEL-VPK 03 (S) form with sign-in/sign-out sheets or the OEL-VPK 03 (L) form for the end of the 2016-2017 School Year with May rosters or soon after you conclude VPK.   

Reimbursement Folders: Please create a new folder each month to upload your attendance documentation. Do not upload your documentation on the first page. 

Documentation: Documentation such as doctor’s notes or Rilya Wilson must be submitted at the same time as the attendance rosters (before 5:00 p.m. on the third business day). If not, an adjustment must be submitted through the Child Care Payment Adjustment Form (via Survey Monkey) and the Coalition Document Exchange (formerly provider portal).

Memorial Day: If you plan to close your center for Memorial Day, please mark your attendance rosters with an “H". As a reminder, Memorial Day is included in the board-approved holidays.

Verify Uploads: Remember to always check what you upload to the Coalition Document Exchange to ensure that all the appropriate documentation is uploaded to the billing group. If you have any questions, please send a request to redline@elcnwf.org.

If you need to contact the OEL Help Desk to open a service ticket regarding your OEL Provider Portal account, please use this phone number and email address as soon as you identify an issue:

Email: service.desk@oel.myflorida.com

Call: 850-717-8600

Note: If you already have an active ticket, please follow up with the OEL Help Desk to get regular updates on the progress of your ticket. If you need additional support, please email redline@elcnwf.org.