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Version 4.6 Updates
This month, we're featuring detailed instructions on some of the many updates and features coming in version 4.6. For more information on these, we are updating our manual, but included in the articles below are some excerpts.
Among the features and changes, all inventory maintenance screens, including adding and editing items, searching, item history, label printing, item history, instant purchase orders within inventory, and other ancillary screens have received an update and overhaul. The often-requested ability for non-Enterprise users to update inventory items from a grid view is also present. Vendor, Department, and Category maintenance have also been rebuilt.
Finally, the Video Game Price Charting database has received expanded functionality, including new pricing, as well as the alternate version of their feed that some used had requested.
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Inventory Grid Update Previews
The heart of the new Item Maintenance is the grid screen. The grid screen is new to 4.6. All the functions you need to manage your inventory items are accessible from this screen. It allows you to add items to your inventory as well as edit existing inventory items. To access this screen, select Inventory from View menu or press <F2> in the Invoice Screen, or go to Items under the Store menu in the launcher.
There are a number of elements to this screen. The largest, central component is the Item Grid. This will contain the results of your current search. For users with
permission
, they can now make quick edits to basic item information right from the grid, presuming their items are not being managed at a corporate location. When you go in the first time, the screen will default to showing all items, but you can save a default search you want to have come up each time you enter.
Which fields appear on this grid can be customized through the grid layout screen, accessible through More -> Change Grid Layout. Grid layout is saved on an employee by employee basis.
Along the bottom of this screen, there is a series of buttons. Search allows you to search for items on the grid. Add will create a new item, from scratch, with only the defaults being brought in. Edit allows you to modify the selected item on the grid (marked with the arrow on the left-most column). Duplicate creates a new item, similar to add, but rather than from scratch will copy all elements of the selected item other than Item ID. Quick Import will allow you to scan an item, and attempt to import it from your selected Vendor Databases. Print Label will take you to the print labels screen, allowing you both to print the selected item and to change your default label settings. Previous and Next allow you to page between the results on your grid.
The More button will bring up a list of less frequently needed functions. Change Grid Layout will allow you to change the columns and display order on the grid. Check Item History will show you the purchase and sales history for the selected item. Instant Purchase Order allows you to place a single-item purchase order for the selected item. New Item Defaults allows you to change the default values for items that you add. Export to Text File will export the items on the current search to a tab-delimited text file. Mass Print Labels will allow you to print labels for all items on the current search, based on your choice of stock levels or a flat number per item. Finally, Set Add-on Items will allow you to configure add-on items for all items on the search.
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Label Design Screen
The above screen is what you will see initially upon going to print a label for a single item. If you want to just print a label, and you've already configured the design you want, then hit Print Label along the left after selecting your quantity and price level.
In order to alter the design, whether for just this one label or for going forward, hit Modify Label Design. This will change the layout of the screen to the following:
There are a number of options here. First, on the lefthand side of this screen, there will be a list of your available label designs. These are largely sorted out by printer type. You can import a custom template through the Import Custom Template button. For directions on creating a custom template, see the manual.
Once you've selected your template, a list of the fields available on that template will appear in the right box. Check the fields you want printed on your labels, and then you can either hit Print Label on the left to print using your settings once, or Save As Defaults to save the settings going forward.
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Add-on Items
By clicking More and then Add-On Items you'll get this screen, showing all items that you have available as add-on items. These will be set for all items that were on the search, not just the selected one, so make certain you select the specific one. If an item is grey when you come into the screen, it indicates that it is currently set for some but not all of the items on the search, and unless you change it then that add-on item's setting won't be changed.
When you sell an item that has add-on items set on it, you'll be presented with a screen like the one above. You can set whether add-on items can be new/used or are assumed to be new.
As we've said before, the goal of the ExtremePOS redesign effort is modernization, usability and simplicity while not sacrificing the power you have in ExtremePOS today. The new grid screen should do just that. If you need to make quick changes to specific items, for most user situations you can quickly and easily do that right on the grid without paging through a bunch of items the way you do today. Also, every advanced feature you need can be accessed right from this screen with one or two mouse clicks.
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We will be closed on Friday, April 14th for Good Friday.
The current version of the software, available for supported users, is 4.5.3. If you want to get back on support, contact sales at (919) 387-7597 x100.
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