| Employer Connection December 2017 |
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| Contact Us |
| HMAA Website 
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Hau`oli Lanui me ka Hau`oli Makahiki Hou!
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We wish you, your employees, and their families a very happy holiday season and a prosperous New Year! We appreciate your loyalty and continued support of HMAA, and it is a pleasure serving you.
We are pleased to provide
the following updates, and encourage you to share this information with others in your company.
You may visit hmaa.com/notices to view previous notices.
If you have any questions or need assistance, please feel free to contact us.
Aloha!
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Transitional Policy Notice to Grandmothered Groups
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If you received the above-referenced notice in the mail from HMAA, please be advised that HMAA was required by the Centers for Medicare and Medicaid Services (CMS) to send the notice with language directly from the federal template.
To clarify,
all
clients of HMAA are compliant with the policy requirements referred to by this notice, and you do not need to contact us to renew your current coverage unless you would like to make any changes.
We apologize for any confusion this notice may have caused.
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HMAA's Online Bill Pay Service
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If you are interested in HMAA's online bill pay service and have not yet registered, visit hmaa.com/billpaysignup or contact your HMAA Account Manager at (808) 791-7654, toll-free at (800) 621-6998 x301, or AccountManager@hmaa.com.
Our portal makes it faster, easier, and more convenient for plan administrators to make premium payments. You can also set up automatic payments and alerts. Certain restrictions apply.
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Worksite Biometric Screenings and Health Fairs
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HMAA is pleased to offer custom health fair planning and biometric screenings at your worksite for all your employees! Contact your HMAA Account Manager to schedule a screening or for details.
- Screenings include body mass index (BMI) with body composition, blood pressure, blood glucose, and cholesterol.
- Aggregate reporting is available when minimum participation is met.
- Members receive a follow-up letter when their scores are outside the target range for any of the measurements. We encourage them to discuss their scores with their primary care physician.
Eligibility: A minimum of 50 participants is required in order to receive screenings at no cost; otherwise a cost-share may apply. Minimum participation is not limited to HMAA members.
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Active&Fit Direct
TM
Program
(individual program, not employer-sponsored)
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This multi-facility membership allows HMAA members to choose from
8,000+ fitness centers nationwide for $25 a month (plus a $25 enrollment fee), without requiring employer sponsorship. The minimum age requirement is 18. To enroll or learn more about Active&Fit DirectTM, visit
ActiveandFitDirect.com/fitness/hmaa
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View our complete list
of special offers on fitness memberships, food and beverages, spa services, and more.
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Maternity & Baby Care Incentive Program
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If any of your employees covered by HMAA are between 1 and 20 weeks pregnant, please encourage them to enroll in HMAA's Maternity and Baby Care Incentive Program, designed to help expectant moms and their babies stay healthy during and after pregnancy. We provide education, intervention and guidance, along with great incentives to encourage program completion.
Members may submit an enrollment request at
hmaa.com/wellness
, or contact our Customer Service Center.
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Employer Shared Responsibility Payment (ESRP) Penalties
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The IRS has announced it will start enforcing the ACA "Pay or Play" mandate by mailing penalty notices to fully insured Applicable Large Employers (ALE) who failed to provide affordable and/or minimum value health coverage to eligible full-time employees and their dependent children in the 2015 calendar year. The IRS will determine which ALEs may owe a penalty based on the employer's Forms 1095-C and 1094-C and its employees' individual income tax returns. Notices will be issued
in late 2017. The IRS's data may be incomplete, resulting in erroneous notices; however, ALEs should be prepared to respond quickly if a notice is received since an appeal must be submitted within 30 days of the notice date. Because of this short time-frame, it is recommended that ALEs prepare by doing the following:
- Alert the person in your company who may receive the notice - presumably the contact listed in Part 1 of Form 1094-C (transmittal) for the 2015 calendar year.
- Have copies of Forms 1095-C for 2015 available to compare with the listing that will be included with the penalty notice.
- Alert your Form 1095 vendor you may need supporting data and reports with a quick turnaround.
- Assemble a team toreview and respond to the notice before the deadline. Be sure to read the notice and attachments carefully since they will explain the ESRP process and computation.
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View the notice that will be inserted with your billing statement this month.
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If you have any questions or need assistance, please feel free to contact your HMAA Account Manager directly or at (808) 791-7654, toll-free at (800) 621-6998 x301, or Account Manager@hmaa.com.
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