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Managing Drop-down Lists in GAGEtrak 7
Drop-down lists in GAGEtrak, such as the
Current Location field in the
Gages -> Information tab, can sometimes become cluttered with duplicates, misspellings or other unnecessary entries:
In GAGEtrak 7, it's a breeze to clean up these lists.
Navigate to
Setup -> Dropdown List Management and locate the record for the list you want to modify:
In the example above, row 4 contains a misspelled value (Inspectoin). Click the grey box to the left of that value to select it. From the
Tools menu, click
Delete. The following alert will appear:
In this instance, click
Yes and the
Select New Status window will open. Select
Inspection to replace the value you are deleting:
Click
OK and then close the window. The misspelled value has now been replaced with the accurate value throughout all records.
If you are an administrator and you would like to lock the list to prevent future incorrect entries, you would select
Cannot add items from the
AddItemBehaviour field:
If, on the other hand, you would like to allow for list additions, but you'd like the user to be prompted to confirm the action (for the sake of double-checking spelling, for instance), you would instead select
Ask to add items from the
AddItemBehaviour field:
Cleaning up and locking drop-down list options is a great way to prevent mistakes and speed up data entry. We encourage you to explore the additional capabilities in your GAGEtrak software and as always, keep an eye out for future Tech Tips.
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