January 2017 | Newsletter | Recent News & Case Law
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3 Tips for Getting Medical Records 
by: TPM Legal Assistant Janet Hone

1. Get a name and if     possible a direct telephone number of someone to be your contact before you send your request. Keep in mind, by virtue of the fact that you are not a medical professional, your request is at the bottom of the priority list with medical records clerks. They deal with actual life and death requests daily from hospitals, doctors and patients, and our "emergency" requests will wait. But, developing a rapport with an individual in the medical records department will work in your favor as a case moves along. 

 2. Get it right the first time. While on your "getting to know you" call, confirm that you have the correct mailing address, phone and fax before you send a request. Ask: 
a. if they accept faxed requests or if you have to send by snail-mail; 
b. if they accept e-mail requests (usually not). 
 c. if they process their own records requests, or if they use a copy service. If they use a service, find out which one so that you know where to watch for your records to come in and if they are actually complete. 

 3. Follow-up with a call to your new friend in medical records about 3 days after faxing a request and about 5 days later if you mail a request. Confirm that they received the request and that it was legible. If they receive a request that is too fuzzy to read, it will go to the bottom of the pile or in the trash. They can't read it so they won't be calling you.
Hope House
Good works. Supporting non-profit organizations is one way that the employees of TPM fulfill their wish to do good for the community. At the beginning of 2017 our employees nominated their favorite charities and 12 were selected. In the month of January TPM will donate to the Hope House. Hope House of Colorado is committed to transforming the lives of teen mothers around the world.
Legal Happenings
In Re Rumnock v. Anschutz - Evidence That You Need Evidence 
* Rumnock brought an action against American Family Mutual Insurance Company ("American Family") for uninsured motorist claims arising out of a car accident. Rumnock requested American Family to produce documents showing its procedures, policies, and guidelines for handling uninsured motorist claims, which American Family initially failed to produce. American Family later disclosed some of the requested documents but simultaneously filed a motion for a protective order to limit their use, arguing that its documents were trade secrets. The decision on whether or not to grant American Family's motion ultimately made its way to the Colorado Supreme Court, who ruled against American Family, explaining that American Family failed to tender any evidence that the documents were actual trade secrets. This case highlights the importance of submitting evidence to the court even at the hearing stage and not relying on mere argument. -  In Re Rumnock v. Anschutz, 384 P.3d 1262 (Colo. 2016) 

Przekurat v. Torres - The Less You Know, the Better 
* Przekurat was injured in a car accident when his 20-year-old friend, Sieck, crashed Przekurat's car after they had been drinking at a party. Przekurat sued the hosts of the party ("Torres") under section 12-47-801(4)(a)(I) of the Dram Shop Act, which imposes civil liability when a social host knowingly provides a person under the age of twenty-one a place to consume an alcoholic beverage. Torres argued, and the evidence supported, that Torres was unaware that there were minors drinking at their party. The Colorado Court of Appeals ruled in favor of Torres and opined that to impose liability under 12-47-801(4)(a)(I) of the Dram Shop Act, a social host must have actual knowledge both that he has provided a place to consume an alcoholic beverage and that the person consuming the beverage at that place is under the age of twenty-one. Under this ruling, you can throw a party without fear of liability under the Dram Shop Act unless you're aware that underage guests are drinking. - Przekurat v. Torres, 2016 WL 7009134 (Colo. App. Dec. 1, 2016)
Have you provided notice to your employees of Colorado's new Pregnancy Accommodation Law? Well, you better!

THE NEW LAW: 
Effective August 10, 2016, Colorado employers will commit an unfair employment practice if they fail to provide a reasonable accommodation for an employee, or an applicant for employment, for health conditions related to pregnancy or physical recovery from childbirth, absent an undue hardship. The Pregnant Workers Fairness Act (section 24-34-402.3 of the Colorado Anti-Discrimination Act) requires Colorado employers to engage in an interactive process to assess potential reasonable accommodations for applicants and employees for conditions related to pregnancy and childbirth. The new law also prohibits employers from denying employment opportunities based on the need to make a pregnancy-related reasonable accommodation and from retaliating against employees and applicants that request or use a pregnancy-related accommodation.

NOTICE REQUIREMENTS: 
By December 8, 2016 (120 days from the effective date), employers must provide current employees with written notice of their rights under this provision. Thereafter, employers also must provide written notice of the right to be free from discriminatory or unfair employment practices under this law to every new hire at the start of their employment. Employers in Colorado also must post a written notice of rights in a conspicuous place at their business in an area accessible to employees.

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