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Dear Providers,
Many of you are utilizing the on-line 5 Day Absence reporting link to report to the Coalition when children are absent as was requested. However, after an audit of actual reporting made to the Coalition, we have discovered that many of the reports that are made should not have been reported because or the following reasons. Either the child was absent less than five (5) days or you or your staff knew why the child was absent for five (5) or more days.
Remember you should only use this on-line tool to report absences if a child has been with absent for five (5) or more days with NO contact from the family. If it has been less than five (5) days or you or your staff know why the child is not there you DO NOT report it on-line.
If you have any questions about how or when to report child absences through the on-line reporting link please submit them through redline@elcnwf.org.
Thank you for all you do!
-Lynne
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January School Readiness Reimbursement Processing
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If possible, please submit your December reimbursement documentation on January 3, 2017, rather than waiting until the third business day. The sooner you upload your information, the sooner Coalition staff can process and submit the invoice to OEL. There are several holidays in the month of December that could delay payment to the providers if crucial deadlines are not met. Coalition offices are closed for New Year's Day on January 2, 2017, and for Martin Luther King Jr. Day on January 16, 2017. Additionally, bank closures could delay the timely release of funds. Please try to submit by the earliest date possible.
Christmas Day is one of the holidays scheduled to be paid. If you were closed on December 26, 2016, mark that day with an “H." If you were closed December 23, 2016, for Christmas Eve, mark that with an "N."
As always, all reimbursement paperwork and documentation is due by close of business on the third business day. When you submit early, you help us process in a more timely manner, especially during this holiday season. If you have any questions about this special request, please submit it to redline@elcwnf.org.
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VPK Attendance Roster Reminders
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Please submit your December attendance rosters once your program closes for the holidays. You DO NOT have to wait until the third business day in January to submit if your program closes for the holidays. This will allow the Reimbursement Team the opportunity to process your attendance rosters ahead of time.
Don’t forget to keep all VPK forms current and up to date with any classroom changes. All changes must be reported within 14 calendar days, and should be submitted through the Provider Portal.
If you have any questions, please reach out to Krystal Whitsett at 850-747-5400 Ext. 104 or via email at krystal.whitsett@elcnwf.org.
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Healthy Start's Car Seat Program
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Healthy Start's Car Seat Program, funding by the Bay Health Foundation, offers car seats and installment education to families with a documented need and completed referral form from a Healthy Start Community Partner. The program is offering infant and toddler car seats, so no booster seats are available. Families in Bay, Franklin, and Gulf Counties quality for this program.
We are community partners with Healthy Start, so if you have a family in need of a car seat, please contact Mandy McDavid at 850-747-5400, Ext. 108 or email her at
amanda.mcdavid@elcnwf.org. Please do not reach out to Healthy Start directly as they need to have a referral from the Coalition first.
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Effective December 22, 2016 the Coalition will no longer see customers at the Chipley location. Customers can still be seen at the Marianna office according to scheduled office hours for walk in and scheduled appointments. Any questions regarding this change should be sent to redline@elcnwf.org.
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Coalition Office Closures on January 2
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This is a reminder that our Coalition offices will be closed on Monday, January 2. Happy New Year!
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Performance Funding Project Reminders
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Things are moving fast for the providers who are participating in PFP. The first benchmark has been completed, and the second benchmark is just around the corner (Benchmark 2 due: January 16, 2017). The TA/coaching visits are going well, and teachers are working hard to increase their post-CLASS scores.
As we approach the deadline for Benchmark 2, we want to reminded all of you to upload your deliverables as early as possible so they can be reviewed and either approved or denied prior to the deadline. By uploading your deliverables prior to the deadline date, you give yourself more time to correct any deliverable that has been denied prior to the deadline date. If you wait until the deadline date to upload the deliverables, you will receive a delinquent notice from OEL and run the risk of being considered as a non-participating provider.
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Questions about child development or behavior? Ask the Warm Line.
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