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It's the time of year again to focus on the required OSHA posting.
Form 300 and Form 300a
As a reminder, OSHA requires most employers with 10 or more full-time employees to keep a yearly log (Form 300) of all workplace-related recordable injuries and illnesses. The OSHA 300a form is a summary of the Form 300 log and is required to be posted from February 1, 2017 - March 31, 2017 in a public area within your office, easily viewed by your employees.
The current Form 300, 300A and instructions from OSHA are below. Also, attached is the OSHA Fact Sheet pertaining to the Final Rule for electronic reporting and the list of industries who are required to submit their information electronically.
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OSHA defines a recordable injury or illness as:
- Any work-related fatality
- Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work or transfer to another job
- Any work-related injury or illness which required medical treatment beyond first aid
- Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured bones or teeth or punctured eardrums
- There are also special recording criteria for work-related cases involving needlestick and sharps injuries, medical removal hearing loss and tuberculosis
Please note if your company has zero (0) recordable illnesses/injuries the 300a posting is still required stating no recordable injuries.
We at HR Partners would love to assist you with your 300a summary. If you would like to speak with us about completing it,
click here.
Maintaining and Posting Records
The records must be maintained at the worksite for at least five years. Also, if requested, copies of the records must be provided to current and former employees or their representatives.
Severe Injury Reporting Reminder
Employers must report directly to OSHA any worker fatality within eight (8) hours and any amputation, loss of eye or hospitalization of a worker within twenty-four (24) hours.
New in 2017! Electronic Submission of Records
Starting in 2017, many employers will be required to electronically submit their summary of injuries and illnesses to OSHA. These include:
- Establishments with two hundred and fifty (250) or more employees and
- Establishments with twenty (20) - two hundred and forty nine (249) employees in certain industries.
These industries include, but are not limited to: construction, manufacturing, building materials and supplies dealers, direct selling establishments and warehouse/storage.
If your establishment is included, please
contact us for assistance with submitting your information electronically.
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On November 9, 2016, the US Citizenship and Immigration Services published a revised version of the I-9 form. Employers have until January 22, 2017 to start using the new form. The form will be easier to complete on a computer and changes include:
- Section 1 asks for "other last names used" rather than "other names used,"
- Streamlines certification for certain foreign nationals
- The addition of prompts to ensure information is entered correctly
- The ability to enter multiple preparers and translators
- A dedicated area for including additional information rather than having to add it in the margins
- A supplemental page for the preparer/translator
If you have questions or would like access to the new form click here.
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OSHA, Drugs, And Rock 'n' Roll: A Musical Soundtrack To The New Drug Testing Rule
Attorney Travis Vance of Fisher Phillips wrote, "Significant changes in workplace safety law took effect on December 1 when the Occupational Safety and Health Administration's (OSHA's) new drug testing and anti-retaliation rule went into effect. The rule, which reemphasizes the protections for employees to report injuries and illnesses without fear of retaliation, also alters the circumstances under which you can require your employees to submit to a drug test."
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January HR Checklist
If your organization is required to post the 300 log, make sure it is posted by February 1.
Begin using the new I-9 form:
All employers are required to use the new form starting January 22, 2017.
Streamline and Improve HR processes:
With the new year, set a goal to focus on leveraging technology, reducing re-work, benefit enrollment processes, electronic on-boarding, to name a few. At HR Partners, we have technology to assist you with each of these areas.
Prioritize Professional Development and Leadership Training
Make 2017 the year to focus on helping your managers be better leaders and make sure they are properly trained in areas of compliance and interviewing. At HR Partners, our training experts deliver comprehensive programs on specific issues such as sexual harassment, interviewing skills, equal employment opportunity, employee benefits and compensation, FMLA and more. We would love to assist you with training classes this year.
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