Holding a meeting over the phone?
 
When you email you have the luxury of editing and proofing. Speaking over the phone, however, is live in real-time. You can't take back words you've already said. You can't see people's reactions to what you say. As a leader you need to know how to speak with impact on the phone. If you're not already presenting regularly over the phone, there's a good chance you will eventually have to as a leader.

Mistakes you could make while talking on the phone 
1. Voice tone A voice tone that is monotone, impolite, distracted, or unprofessional in any way sends an immediate negative message.
2. Multitasking Listeners cannot see you; it's tempting to catch up on other tasks while attempting to carry on a telephone meeting. You are likely to miss critical points in the conversation.
3. The use of discrediting speech Repeating words and phrases like "um," "uh," "er," "like," "sort of," "you know."  Talking too fast is not good and talking too much is worse.

 
  How to hold a good phone meeting   
1. Prepare for the meeting and rehearse your opening remarks. In advance, set a clear agenda and distribute it to participants and practice aloud the voice tone and content of your opening.
2. Use a clear, pleasant tone of voice with plenty of volume and good enunciation 
3. State the specific purpose of the telephone meeting After the greeting and welcome, immediately state the reason for the call, the objectives, and a brief preview of the points to be covered
4. Listen actively and avoid interrupting Indicate your attentiveness by using  phrases such as "That's interesting," "Oh, really," "Uh-huh," "Good," "I see," "Please go on," "Yes, I understand"
5. Ensure a quiet environment and avoid multitasking
6. Identify yourself before you speak and instruct others to do the same
 
 "Good" leaders host "good" meetings