July 20, 2017
 



deliverablesUPCOMING DELIVERABLES
A reminder that the following items are due soon:
  • Due July 31 in the expense and reporting system:
    • 2015-16 Period 4 - Activities July 1, 2015 - June 30, 2017 expenses and progress report due (online certification required)
    • 2016-17 Period 2 - Activities July 1, 2016 - June 30, 2017 expenses and progress report due (online certification required)
  • Due Aug. 1 in TOPSpro® Enterprise: final year-end data submission for the 2016-17 PY
  • Due Aug. 15 in AEBG web portal: 
    • 2017-18 annual plan
Important Links:

LetterLetter to Consortia Regarding 2016-17 End-of-Year Student Outcome Data Submission

The AEBG Office released a letter regarding the 2016-17 year-end student outcome data submission. Consortia receiving AEBG funding for the 2016-17 program year must submit the required student outcome data via TOPSpro® Enterprise (TE) by Aug. 1. Be sure to review the letter for complete details about the submission requirements. 

webinarAdult Ed Block Grant Technical Assistance
Webinar Series Schedule

July 21 Webinar: Are You On Target? The AEBG Data Integrity Report
 
Time: 12 p.m. to 1:30 p.m.
Description:  How does your Data Integrity Report (DIR) look? Can the numbers be improved? (Of course they can!) In this workshop, you will compare your agency's end-of-the-year data to the state's historical averages. Discussions will include tips for correcting your data for your final data submission and ideas for action plans to improve your data for the coming year. Bring a copy of your DIR or have it accessible for the training.
 
July 26 Webinar: TOPSpro Enterprise (TE) Basics: 3rd Party Import Data Exchange/Entering and Editing Student Data
 
Time: 12 p.m. to 1:30 p.m.

Description:  In this session, participants will learn how to import and export files, step by step, between TE and other data-management systems, as well as how to manually create and edit student records in TE. The trainer will show how basic TE reports can identify missing student information, including key demographic fields. In addition, participants will learn how to schedule automatic data transfers and identify the data transfer process agencies will use.

Aug. 2 Webinar: Getting the Most Out of Leveraging Resources
 
Time: 1 p.m. to 2:30 p.m.

Description:  In this webinar, you will learn how to identify and determine existing structures, resources and assets to collaborate for the benefit of adult learners. It will be presented by the  Spark Policy Institute with Steve Curiel, Valentina Purtell and Cherise Moore. They will use an interactive approach to share relevant examples and experiences of leveraging resources and how it benefited the services offered. By the end of the webinar, participants will understand the concepts of leveraging resources and braided funding; will learn about benefits of leveraging resources to the end user, the students; and will have practical ideas for how to better leverage resources for their programs. 
 
AEBG Webinar Information:
  • The AEBG Office and the AEBG Technical Assistance Project (TAP) are hosting a series of webinars and events to provide professional development, technical assistance and important AEBG updates and information. Check the AEBG Webinar page for a complete schedule.
    • Wednesdays are designated for professional development, 
    • Fridays are designated for policy/state updates. 
  • Webinars will use Adobe Connect. After you register for the webinar at the link provided below, you will receive an email with directions about how to access the webinar. For those who cannot attend the live webinar, an archived recorded version will be made available on the AEBG website.
  • If you need help registering for or accessing the webinar, please call the AEBG TAP at (916) 228-2355. You also can email your questions in advance of the webinar to tap@aebg.org. If questions arise at the time of the webinar, please call instead, as your email likely won't be seen once the webinar is underway.

article3AEBG PROACTIVE STORYTELLING: EDUCATE & ELEVATE

Full Capacity Marketing, Inc. (FCM), the AEBG Communications Technical Assistance Provider, hosted a webinar last week to provide an overview of the upcoming statewide adult education campaign: Educate & Elevate California. The state campaign mirrors the national Educate & Elevate adult education campaign and is tailored to inform key stakeholders about the value and relevancy of AEBG. The goal of the California campaign is to tell the story of the impact that AEBG is having by highlighting individual student and employer successes stories, consortium innovations and data and results - and to ensure that this information reaches stakeholders in a strategic, coordinated manner. Please review the webinar at this link to review all of the toolkit items and strategies for this campaign.
 
FCM, in working with the AEBG Office, has been in touch with regional consortia to gather information about current advocacy and outreach efforts to help create a coordinated plan. Thanks to those consortia that have already responded - we have collected responses for almost half of the consortia - either through a telephone interview or via email. For those who have not yet responded, FCM has created a form to make it easier for you to submit your responses. Simply click the link to start responding. We ask that you complete the form by July 28.
 
Also, we encourage you to start thinking about individual student success and employer success stories that illustrate the powerful impact that AEBG-funded adult education is having on the lives of Californians. FCM will be in contact with consortia to co-develop these success stories.

SavetheDateSave the date: AEBG regional training
for 2017-18 Policy and data collection
Save the date for regional face-to-face trainings that will cover all the new policy changes for 2017-18. The trainings will be held across the state. Mark your calendar to attend the one nearest you. Registration details will be released soon.

Aug. 17-18  Mt. Diablo
Aug. 24-25  Bakersfield
Aug. 29-30  North Orange County Community College District
Sep. 11-12  Los Angeles Unified School District
Sep. 26-27   Los Angeles/Burbank
Oct. 5-6   San Mateo
Oct. 10-11  Sacramento County Office of Education
Oct. 17-18  Vista
Oct. 24-25  Madera
Nov. 7-8  Santa Maria
Nov. 15-16  San Bernardino

article4AEBG Field Teams Update
All White Papers and Meeting Documents Posted

The AEBG Office has established three field teams: the Data and Accountability Committee, the CTE Assessment Committee and the ABE/ASE/ESL Committee. The committees are comprised of select representatives from K-12 adult schools, community college credit programs and community college noncredit programs, as well as representatives from the California Department of Education and from the California Community Colleges Chancellor's Office. 
 
The committees have met and are in the process of developing recommendations regarding data tracking, definitions, assessment and accountability reporting. These recommendations will be presented in a summary paper and in comprehensive documentation of data and accountability requirements for AEBG grantees and will be used to develop the assessment and accountability report due to the legislature Aug. 1. All white papers, agendas and meeting notes have been posted to the AEBG field teams page .
 
The field teams welcome input from practitioners. Please read the white papers posted on the field team page on the AEBG site  and share your thoughts. Community members are encouraged to provide comments throughout the process regarding priorities and concerns on data and accountability issues. Comments and suggestions also can be submitted via this  comment form  .
 
For more information and future updates, visit the  AEBG field teams page  for white papers, meetings agendas and committee notes.