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WE EXIST TO GROW HEALTHY
CHILDREN
,
PARENTS
, AND THE
RELATIONSHIP
BETWEEN THEM.
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Dear Providers -
The November 6 Face-to-Face Meeting will be held in
Panama City at the Coalition office (703 W. 15th Street, Suite A, 32401). Please come join us for a morning of information and excitement. You will have the first opportunity to visit the Book Fair and make purchases. Please bring checks or credit cards for purchases. For more information on the Book Fair, read below or visit the link included below.
Don't forget to bring your favorite seasonal dish to share with each other. Drinks will be available to purchase as well. We look forward to seeing you on November 6th.
Thank you for all you for children!
In your service,
Lynne
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I know this a message is early, but I hope by sending it to you now you are better able to prepare. I want to
encourage you to submit your October Reimbursement Documentation on November 1, 2017, rather than waiting until the third business day. The sooner you upload your information, the sooner Coalition staff can process, and the invoice can be submitted to OEL. There are three holidays in the month of November
that could delay payment to the providers if crucial deadlines are not met. The Coalition and OEL offices are closed November 10
for Veteran’s Day, November 23
for Thanksgiving Day, and the day after Thanksgiving on November 24. Please try to submit by the earliest date possible.
- Reimbursement Folders: Please create a new folder each month to upload your attendance documentation. Do not upload your documentation on the first page.
- Documentation: Supporting documentation (such as notes from doctors or Rilya Wilson information) must be submitted at the same time as the attendance rosters (before 5:00 p.m. on the third business day). If it is not, an adjustment must be submitted through the Child Care Payment Adjustment Form (via Survey Monkey) and the Coalition Document Exchange (formerly provider portal).
- Columbus Day: If you closed your center for Columbus Day (Monday, October 9), please mark your attendance rosters with an “N.” As a reminder, Columbus Day is not one of the board-approved holidays.
- Verify Uploads: Remember to always check what you upload to the Coalition Document Exchange to ensure that all the appropriate documentation is uploaded to the billing group. If you have any questions, please send a request to redline@elcnwf.org.
As a reminder, if you have not turned in VPK September Parental Choice Certificates, please upload the OEL-VPK 03 (S) with sign-in/sign-out sheets or the OEL-VPK 03 (L) to the
Coalition Document Exchange
.
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PROVIDERS: Please remind parents/guardians of their re-determination date as early in advance as possible. We do not want any family to lose services. Since customers are now set up for services for a full calendar year, many parents are having a difficult time remembering their re-determination dates for School Readiness. Let's work together to keep children enrolled in the School Readiness Program!
If you have questions or need support from the Eligibility Team, please email
redline@elcnwf.org.
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School Readiness Contract Monitoring Reminders
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School Readiness Contract Monitoring for the 2017/2018 fiscal year has started. Providers were monitored in August and September. We have not scheduled any providers for the month of October as we are trying to close out the monitorings that have already been completed; also, we will be training new staff. We will resume contract monitoring in the month of November.
Please ensure that you read the Notification of Monitoring that refers you to the Coalition Document Exchange for the names of children for the 5-year records we are requesting. Documents requested should be uploaded by the deadline in the letter so that the desktop portion of the monitoring can be completed prior to the on-site visit.
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ATTENTION: Programs on Probation (POPs)
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Since no new readiness rates have been issued, you will remain on probation for the 2017/2018 fiscal year. The Monthly Program Improvement Plan documentation forms are now on
our website. Use the drop‑down menu on the “Providers” tab and select “
VPK for Providers.” Scroll down that page and look for “VPK Example Forms for Providers on Probation.” Once you have completed necessary documentation, upload to the
Coalition Document Exchange into your 2017/18 VPK folder. Upload the completed forms into the POPs folder. Remember that this should completed monthly.
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Early Learning Scholastic Book Fair - SAVE THE DATE!
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From November 6 - 9, the Coalition is sponsoring an Early Learning Scholastic Book Fair! Providers, teachers, and community members will be able to purchase books through the on-site fair at the Panama City Coalition office from November 6-9 or
online from October 29 - November 18.
The on-site fair will open on Monday, November 6, during the November Face-to-Face Meeting that will be held in the Panama City Coalition office. Providers will have the first opportunity to shop at the fair. There will be a family night on Thursday, November 9, from 5:00 - 7:00 p.m. Light refreshments will be served.
If you are in Bay County and would like for your center to take a field trip to the fair, simply send us an email at
redline@elcnwf.org. Reserve your space today because reservations for field trips are limited.
Scholastic Dollars will be earned by providers, groups, or organizations who purchase over $100 at the fair. (This includes families who visit the online or on-site fair from your center.) If you would like to request more fliers to send home with families, please email
redline@elcnwf.org and we will set aside fliers for you. If you would like to view the
online flier, click below.
We encourage you to send a letter home to your family and friends regarding the fair. Click the button below to download the "Scholastic Informational Letter" for printing and distribution.
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OEL "Early Learning Parents' Pages" for October 2017
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Attached please find a link to OEL's October 2017 edition of "Early Learning Parents' Pages." If you would like to view any past editions of "Early Learning Parents' Pages,"
click here
.
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Early Learning Coalition of Northwest Florida | Phone: 850.747.5400 | Fax: 850.747.5450 |
www.elcnwf.org
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Sponsored by the Early Learning Coalition of Northwest Florida and the State of Florida, Office of Early Learning
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