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County Incentives Program
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| FY16-17 County Incentives Program |
Reminder: Trainings Must be Pre-Approved
Only trainings that are offered by the Staff Development Center (SDC) or the Department count towards the FY 2016-17 County Incentives Program, unless otherwise noted.
All trainings that are offered locally and/or regionally must be pre-approved in order to count towards the Training Incentive.
To request pre-approval, utilize the Add External Training feature in the SDC's Learning Management System.
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FY 2016-17 County Grant Program
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Upcoming Site Visits
As part of the Conditions of Funding for accepting funding through the County Grant Program, the Department will be performing a site visit to monitor the progress towards completion of the proposed project.
The County Relations team will begin to reach out to county grant recipients to schedule site visits for early- to mid-2017.
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| County Training Opportunities |
Staff Development Center:
Expanding Foundations MAGI - Denver Metro
December 6, 2016 -
December 8, 2016
8:30am - 4:00pm
Expanding Foundations Long Term Care - Denver Metro
December 6, 2016 -
December 7, 2016
8:30am - 4:00pm
Online through TrainColorado:
Building Effective Relationships
Civil Rights
Client ID State ID
Colorado Address Confidentiality Program
IRS 1095-B Health Coverage Video
Medicaid Buy-In
PEAK
Health App
Single Streamlined Applications (SSAp) 101
Understanding Poverty
Your Road to Resources
Department of Health Care Policy and Financing:
Annualized Income Webinar
Other training not mentioned above may qualify for the HCPF Training Incentive. Contact the County Relations team for more information on the Training Incentive.
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Quick Links and Resources
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Medicaid and CHP+ Rules and Guidance
Volume 8 - Rules - direct link to Secretary of State
HCPF Forms and Rules
HCPF Agency and Directors Letters
HCPF FAQs and Training
HCPF County Relations
CBMS Enhancement Sheets - Governor's Office of Information Technology (OIT)
Staff Development Center (SDC)
Training Calendar
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Welcome to the November 2016 edition of County Connections!
The content in this newsletter is designed to inform county directors, management and staff in areas such as county performance, process improvement, collaboration, policy updates, upcoming due dates and more.
The content will continue to evolve. We encourage our county partners to give us your content suggestions. Feedback can be sent to the
HCPF County Relations team.
Please feel free to share
County Connections
with your colleagues by selecting
forward this email
at the bottom of this page.
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Breaking News - Policy and Process Updates |
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No Wrong Door Pilot Project: Request for Proposals (RFP) Released
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Department soliciting proposals from Long-Term Services and Supports (LTSS) entry point agencies
The Department of Health Care Policy and Financing is pleased to inform you that Solicitation 2017000115, No Wrong Door (NWD) Regional Pilot Sites Request for Proposals has been posted to the Colorado Operations Resource Engine (CORE) website. The Department is now soliciting proposals from Long-Term Services and Supports (LTSS) entry point agencies to pilot and test the proposed Regional NWD Entity model for the purpose of streamlining access to LTSS for all people in need, regardless of age, disability or pay source.
To view the Request for Proposals, please visit https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService and click on the "Public Access" button on the left side of the screen. You will be redirected to a list of the state's solicitations. You can bring up this solicitation by typing "No Wrong Door" in the keyword search.
The application period is effective November 28, 2016 and concludes at 3:00 pm on Monday, January 30, 2017.
All proposals must be mailed to:
Ying Moua, Purchasing Agent
Colorado Department of Health Care Policy and Financing
Purchasing and Contracting Services Section
1570 Grant Street
Denver, CO 80203-1818
Ying Moua is the sole point of contact for this solicitation and can be reached at [email protected]. Inquiries from prospective applicants should be directed to her at that address.
To provide more context on the RFP and the application process, we are holding an "Applying for No Wrong Door" webinar on Tuesday December 13th from 2:30-4:30 pm. You can sign up for the webinar by clicking here. If you cannot attend, the webinar will be recorded.
The RFP timeline is as follows:
- Department posts the solicitation for RFPs November 28, 2016
- Inquiries from prospective applicants must be submitted by December 12, 2016 at 11:00 am
- "Applying for No Wrong Door" webinar on December 13 from 2:30-4:30 pm
- Intent to bid notification due on January 3, 2017 at 11:00 am
- Proposals due at 3:00 pm on January 30, 2017
- Evaluation Committee convenes to review proposals on February 21 and 22, 2017
- Proposals selected and notification of award estimated to occur on the week of February 27, 2017
The Department will select up to five proposals to serve as NWD Regional Pilot Sites. Applicants selected as pilot sites will ensure all six functions of a NWD system are carried out (for more information on the six functions, please see the attached "No Wrong Door - Federal Administration on Aging ADRC Fully Functioning Criteria
[JDM1]
" document). They are also expected to convene other local LTSS entry point agencies and will serve as the primary contact in communicating with the Department and other stakeholders. Applicants can self-define the region they propose to serve as long as the region is no smaller than a county.
Up to three pilot sites will serve the state's urban regions and up to two pilot sites will serve the state's rural regions. Participating agencies must be located in the region they plan to serve.
This project is funded through a grant from the federal Administration for Community Living and is targeted at the following LTSS entry point agencies:
- Aging and Disability Resources for Colorado (ADRCs)
- Area Agencies on Aging (AAAs)
- Single Entry Points (SEPs)
- Community Centered Boards (CCBs)
- Centers for Independent Living (CILs)
- County Departments of Social Services (DSS)
- Additionally, Community Mental Health Centers (CMHCs) and Behavioral Health Organizations (BHOs) may also be included in the network of entry point agencies if they can demonstrate strong partnerships with the agencies mentioned above
An independent evaluation committee, will review the proposals to determine which applicants are selected as a pilot sites. The committee will be comprised of members who have no conflict of interest in evaluating proposals.
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Agency Letter 16-008: Refugees and Medical Assistance Eligibility
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Department updates policy after receiving additional federal guidance
Agency Letter 16-008, Refugees and Medical Assistance Eligibility, has been released. Access the Agency Letter by
clicking here.
For questions regarding this Agency Letter, contact the Medicaid Eligibility Inbox.
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Health Maintenance Medications by mail for Health First Colorado Members
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Health First Colorado members can now receive health maintenance medications by mail
The Department announced on November 18, 2016 that members of Health First Colorado (Colorado's Medicaid program) can begin receiving health maintenance medications by mail. Previously, Health First Colorado members could only get maintenance medications through the mail in very limited circumstances, such as a proven physical hardship. Receiving maintenance medications by mail will increase convenience and efficiency while improving consumer choice and health outcomes.
Any medication that is taken regularly such as prescriptions for asthma, diabetes, high blood pressure and high cholesterol are now eligible for mail delivery. Health First Colorado members will experience more convenience and savings by paying just one co-pay for up to a 100 day supply of maintenance medications instead of one co-pay for a 30-day supply.
Many local and independent pharmacies already offer mail delivery programs for their private insurance clients. These pharmacies have an opportunity to increase the number of people they serve now that Health First Colorado members may use their mail programs without having to prove a physical hardship. Opioids and other narcotics are not eligible for the mail delivery program.
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| Fiscal Year 2015-16 County Fact Sheets |
Want to know the impact of Health First Colorado spending in your county?
The FY 2015-16 County Fact Sheets provide an annual snapshot by state fiscal year of Health First Colorado (Colorado's Medicaid Program) activity including average annual caseload and top 5 claim types for each county.
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Recorded Webinar on Proposed Guidelines for Health First Colorado Eligibility Determination County and MA Site Dispute Resolution Process
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Recorded stakeholder meeting now available
On November 9, the Department convened a stakeholder meeting to get feedback on proposed guidelines for the Health First Colorado Eligibility Determination County and MA Site dispute resolution process.
For more information on this project, contact Joelle Morrison, Eligibility Appeals Coordinator.
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Timeliness for October 2016
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Timeliness numbers for the month of October 2016 are in!
Timeliness for all Medical Assistance
applications for the month was measured at
98.84 percent.
The Department and its county partners have registered 28 consecutive months above 95 percent timeliness.
Timeliness for all Medical Assistance redeterminations for the month was measured at
97.34 percent.
The Department and its county partners have registered 9 consecutive months above 95 percent timeliness.
This could not have been accomplished without the hard work of our county partners. Many thanks!
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The following counties were
below the 95.00 percent benchmark for the month of October 2016.
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Applications
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Redeterminations
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| Archuleta - 92.75% |
Cheyenne - 83.67% |
| Baca - 92.16% |
Conejos - 91.81% |
| Costilla - 70.27% |
Hinsdale - 86.96% |
| Teller - 93.52% |
Jackson - 79.31% |
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Lake - 93.35% |
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Logan - 94.60% |
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Montezuma - 93.61% |
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Saguache - 86.17% |
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Process Improvement and Collaboration
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| FY 2016-17 County Grant Program: Project Summaries |
Now Available: Project Summaries for County Grant Program
The FY 2016-17 County Grant Program has released a Project Summaries document that lists all grant applications that were funded in the current fiscal year.
The document can be viewed by clicking on the link below:
Back to Top
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| Stakeholder Engagement Opportunities for the Accountable Care Collaborative Phase II |
ACC Phase II: Stakeholder Engagement
The Department has released the Accountable Care Collaborative Phase II draft request for proposals (RFP) for stakeholder and potential bidder comment.
The Department is looking for targeted comments from the stakeholder community to help refine and clarify the draft language in the RFP. We encourage stakeholders to utilize the opportunities listed below to identify areas in the draft RFP where clarification is needed.
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Stakeholder Engagement Webinars
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The Department will host a final webinar for those unable to attend in person stakeholder engagement meetings. The purpose of the stakeholder webinar is to:
- Share key concepts of the draft RFP,
- Identify operational concerns and areas of the draft RFP that need additional clarification, and
- Explain how to provide feedback on the draft RFP.
To help ensure ample phone lines are available, please register to attend. Registration information can be found at
Colorado.gov/HCPF/ACCPhase2.
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Stakeholder Engagement In-Person Meetings
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The Department is hosting the final in-person meetings on the draft RFP. The purpose of the stakeholder meetings are to:
- Share key concepts of the draft RFP,
- Identify operational concerns and areas of the draft RFP that need additional clarification, and
- Explain how to provide feedback on the draft RFP.
The purpose,
agenda and content for each of the stakeholder meetings will be the same.
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The Department is looking for targeted comments on the draft RFP to help refine the content for the formal release of the RFP in the spring 2017. All stakeholders can submit comments to the Department using an
online form. Upon submission of the form your comments will be
posted publicly here.
The deadline for comments is January 13, 2017.
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| We encourage all interested parties to check out our ACC Phase II site for the latest information and to sign up for our newsletter: Colorado.gov/HCPF/ACCPhase2. |
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| Invitation to Stakeholder Webinar: Person and Family-Centeredness |
Successes and Challenges of Person and Family-Centeredness: Webinar
The Department is hosting a webinar to share our recent successes and challenges and to get your input for the next phase of this work.
Over the last three years, the Department has leveraged grant funding from The Colorado Health Foundation (TCHF) to integrate person-centered principles into Department business processes, policies and partnerships.
In 2012, the Department received grant funding from TCHF and engaged the Institute for Patient- and Family-Centered Care (IPFCC) to evaluate and provide recommendations on how we can be more aligned with principles of patient-and family-centeredness. Following the recommendations of the IPFCC, and with subsequent funding from TCHF in 2014, the Department began to implement the recommendations. As the effort expanded, we developed a client-only Advisory Council, an internal Person-Centeredness Champions group, and a Strategic Plan for person-centeredness to help guide our work and how we provide services.
In March 2016, the Department received a second grant from The Colorado Health Foundation to continue our work improving member and family engagement. This funding will allow us to collaborate with external partners on person- and family-centered practices and projects. This funding also supports the continued work of our Strategic Plan for person- and family-centeredness developed in the first phase of this effort.
The Department defines a "person-centered approach" as thinking and behaving in ways that respect and value other people's individual preferences, strengths, and contributions.
Note: This presentation will focus on the Department's broader person- and family-centeredness accomplishments as supported by a grant from TCHF.
Tuesday, December 6, 2016
11:30 a.m.-12:15 p.m.
To participate without a computer, please call 1-877-820-7831 (toll free) or 720-279-0026 and use passcode 116019. Callers will be muted until the Q & A portion of the meeting.
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| Fiscal Year 2017-18 Department Budget Request |
Department releases summary of FY 2017-18 Budget Requests
The Department has released a summary document of its FY 2017-18 discretionary budget requests. The summary can be veiwed by
clicking here. Some discretionary requests include:
- Deployment of an electronic asset verification program
- Implementation of the Accountable Care Collaborative Phase II
- Increase the number of Department provider and client investigators
- Increase funding to Local Public Health Agencies to work collaboratively with Regional Care Collaborative Organizations
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| From Brandi Simmons, Governor's Office of Information Technology |
2016-17 Open Enrollment Toolkit
I'm pleased to announce that version one of the 2016-2017 Open Enrollment Toolkit is published online at oit.state.co.us/cbms/materials. For optimal viewing, please download the pdf versus viewing it online.
For those of you who are not aware of this project, which stemmed from a CCP and User IPT joint Open Enrollment Work Group, it is a tool for health coverage eligibility and enrollment professionals (e.g. counties, community partners, health coverage guides, etc.). Please note that this toolkit is not intended for customers. This is a living document that will be updated with additional information over time.
Note: The document link will not change when future versions are published.
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The Colorado Department of Health Care Policy and Financing complies with applicable federal and state civil rights laws and does not discriminate on the basis of race, color, ethnic or national origin, ancestry, age, sex, gender, sexual orientation, gender identity and expression, religion, creed, political beliefs, or disability. Learn more about our Nondiscrimination Policy.
ATENCIÓN: si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística. Llame al 1-800-221-3943 (State Relay: 711).
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1-800-221-3943 (State Relay: 711).
For further information about this policy, to request free disability and/or language aids and services, or to file a discrimination complaint, contact:
504/ADA Coordinator
1570 Grant St
Denver, CO 80203
Phone: 303-866-6010, Fax: 303-866-2828, State Relay: 711
Civil rights complaints can also be filed with the U.S. Department of Health and Human Services Office for Civil Rights electronically through the
Office for Civil Rights Complaint Portal
or by mail, phone, or fax at:
1961 Stout Street Room 08-148
Denver, CO 80294
Telephone: 800-368-1019, Fax: 202-619-3818, TDD: 800-537-7697
Complaint forms are available online
.
For more information, please visit our website at
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