hmaa
Important Compliance Updates for Employers
 
Sample Notice for Employers Offering Worksite Wellness Programs
 
In accordance with updates to the  Americans with Disabilities Act (ADA) regulations , employers offering wellness programs that collect personal health information are now responsible for notifying employees about the type of information that will be collected, its intended purpose, and the safety measures in place to ensure it remains confidential.
 
For employers that offer a worksite wellness program, we are pleased to provide a customizable template to help ensure compliance with the new regulations beginning January 1, 2017.
 

 

ALE Reporting Requirements for Employer Shared Responsibility
 
In accordance with the ACA "Pay or Play" mandate, fully insured Applicable Large Employers (ALE) must report the type of health coverage offered to full-time employees and their dependents. An ALE is generally defined as an employer with 50 or more employees and full-time equivalents combined. Information must be furnished to the IRS as well as to full-time employees.  
  • Statements to employees consist of Form 1095-C , Parts 1 and 2, due no later than January 31, 2017.
  • Statements to the IRS consist of Form 1094-C (transmittal) and 1095-C Parts 1 and 2, due no later than February 28, 2017 via paper or March 31, 2017 electronically.
HMAA is once again pleased to provide assistance to ALEs, upon their request and at no cost, by providing certain data points to assist them with completing the required forms. The information will include summary data for employees covered under the plan, their Social Security numbers, and the months they were covered during the calendar year. For convenience, our report will be generated in a Microsoft Excel compatible file and will be available around January 3, 2017.
 
If you would like to take advantage of this complimentary service, you must contact your Account Manager or SalesSupport@hmaa.com by December 15, 2016. Please note the report we provide will contain employer-provided information, and therefore data integrity is not guaranteed. HMAA will not offer other file formats nor provide information beyond that described above. You will need to combine our data with other information in order to complete the required forms.
 
 
This information is based on HMAA's review and interpretation of this mandate, is intended for educational purposes only, and does not represent tax, legal, or compliance advice. For additional information about Employer Shared Responsibility and reporting, please visit the IRS website.