Cornerstone News Digest                                                                                         September 26, 2016 

Modernizing our systems, processes, and organizational structures will dramatically improve how we get work done, together, across all campuses, schools, departments and units. This is the foundation for the important work we will do going forward as one Rutgers.
Three Steps You Should Take to Start Training Now
Start training now ! Browse the list of required and recommended courses. Look for your name on the training participant list. Register for classes and access training materials.
Important Deadlines. Mark Your Calendars!
Schools, departments, and units are urged to process transactions and conduct activities in the current systems as early as possible before the deadlines outlined in the transition schedule.  If you have questions about the transition schedule or purchase order conversion process, please contact the business manager for your school, department, or unit.

All deadlines are at 8:00 p.m. Eastern Time, unless otherwise noted.

Procurement blackout (Sep. 23-Oct. 2) – Systems in inquiry status

Grants and Awards blackout (Sep. 24-Oct. 9) – System goes into inquiry status

TODAY – SEPTEMBER 26

  • Last date to process Accounts Payable invoices
  • Last date to process salary reallocations in Banner

SEPTEMBER 27

  • Last date to process payments and project activity

SEPTEMBER 28

  • Last date to submit transactions and journal entries
    (deadline, 11:59 p.m. Eastern)
  • Final payroll journal entries will be processed through Sep. 30

SEPTEMBER 30

  • Last date of legacy system processing
  • Final payroll journal entries will be processed through Sep. 30
  • Last date employees can view or print in Banner self-service
  • Last date for personnel form-related job actions in Banner
  • Last date for job actions in PeopleSoft

OCTOBER 1

  • Financial management system blackout period begins (inquiry status). Conversions will be conducted to migrate data from current systems to new systems.
  • Human resources and payroll system blackout period begins (offline). Access to systems will be limited to central administration functions conducting data migrations.

OCTOBER 3

  • RU Marketplace, new procurement system, goes live! First date to create requisitions and purchase orders in new system.

View the complete calendar of deadlines through go live in October 2016.  

Systems Transition and Blackout Periods

During the blackout period, transactions will not be conducted in the existing systems. This is scheduled to occur from:  

  • September 23-October 2 for procurement
  • September 24-October 9 to process grants and awards
  • October 1-7 for human resources and payroll
  • October 1-9 for financial management and expense management

The transition and blackout period for human resources and payroll will not affect pay dates for employees currently on active payroll status.

There will be no interruption in access to the financial data warehouse or human resources data warehouse for reporting during this time.

From September 28 at 12:00 a.m. through September 30 at 7:00 a.m., certain student systems will be temporarily unavailable. Read this update for specific systems, dates and contacts.  

View the detailed systems transition schedule.

Exceptions during the Transition and Blackout Periods
The volume and complexity of requests will determine which exception requests will be managed through the procedures outlined by each project team. Exception procedures are posted on Cornerstone.  
Your Questions, Answered
New Frequently Asked Questions have been posted for financial management , human resources and payroll , procurement , and expense management .

Faculty
Learning the New Systems : In late October, targeted communication and education will be available for faculty to support learning the new systems and processes for grant accounting, expense management, procurement, and self-service.
New Video Messages from Sponsors, Champions and Executives

Watch video messages from project sponsors, champions, and executives. The videos cover several topics on what these changes mean for you.  
Enroll in NetID+ for Better Online Security

NetID+ provides better protection of sensitive information on the University's computer network. It also helps prevent phishing attacks (email scams). Read more and enroll in NetID+. 

Treasurer's Town Halls
Cornerstone - Transforming the Way We Work at Rutgers
Online: http://cornerstone.rutgers.edu
Email: cornerstone@rutgers.edu