September 6, 2016
Heads, Managers, Undergrad Chairs, Grad Chairs, and Assistants
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Important Dates
September 7
Teaching Development Day
September 8, 10am-noon
Hands-on Tableau Training Session
September 8, 1:30-3pm
Science Graduate Council Meeting
September 9, 1-2pm
Departmental Admin Quarterly Meeting
September 12
Fall Term classes begin
September 13, 1:30-3pm
Arts Graduate Council Meeting
September 15
Shastri Indo-Canadian Institute Grant Deadline
September 15
RTP files available for review by departmental colleagues. Letters of reference for all Renewal, Tenure and Promotion applications due for inclusion in RTP files. (Please see Collective Agreement, Article 30.11.1)
September 16
Committee of Departments Retreat (Donald Gordon Centre, 8:30-3pm)
September 20
Deadline to submit items for Faculty Board Agenda
September 22
Visiting Scholar Program Deadline
September 23-25
Ontario Universities' Fair (OUF), Toronto
September 27, 1:30-3
Undergrad Chairs Meeting
September 28, 10:30-noon
Undergrad Chairs Meeting
September 30
Principal's Teaching and Learning Awards Deadline
Faculty Board Meeting
October 1
Academic Leave applications from Faculty due to Unit Head. (See Collective Agreement Article 33.1.3.1)
October 15
Unit Head shall provide to the Member information from the Member's Official File that is relevant to the Member's RTP file. (see Collective Agreement Article 30.12.1).
Academic Leave applications and recommendations from Unit Heads due to the Dean's Office. (Please see Collective Agreement, Article 33.1.3.3)
Administrative Leave applications from Unit Head's due in Dean's office to confirm intentions to take leave according to Appointment Letter. (see Collective Agreement Article 41.7.4)
Notice Available for Term Adjunct Appointments shall be posted on the Unit Website on or before October 15 (for Winter Term courses). (Collective Agreement Article 25.10.1.2 (a))
October 17
Curriculum Submission Deadline
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Queen's receives $63.7 million federal government investment to form Canadian Particle Astrophysics Research Centre.
Queen's University announced today that it has received an investment of $63.7 million from the Government of Canada's Canada First Research Excellence Fund (CFREF) to support the creation of the Canadian Particle Astrophysics Research Centre (CPARC).
The centre aims to strengthen partnerships between Queen's and other Canadian universities, attract top talent and build on Canada's position as a leader in the field.
Read full story
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For ALL Heads, Chairs & Assistants
8th Japan--Canada Academic Consortium Student Forum
Application Period: 6 September to 10 October 2016
Please note the opportunity for undergraduate and graduate students to the Japan-Canada Student Forum (attached poster) sent by the Japan-Canada Academic Consortium (JACAC). This opportunity is made possible by Queen's membership in the JACAC. As Queen's may put forward one nomination, an internal selection process must be implemented. (Note that only one of the candidates put forward by each Canadian JACAC member is guaranteed a spot at the conference; any additional nominees will compete for remaining spots.)
Please forward information about the Forum to Department Heads and students as you deem appropriate. The opportunity is open to students in any area of study. This year's theme is: "Immigration Policies and National Borders: Integration and Exclusion".
Note the internal deadline for applications - Monday, October 10, 2016. Please invite applicants to send their application to:
vp.international@queensu.ca.
Details on the Forum, application, and the specifics of the expenses covered for successful applicants may be found at the following link:
www.jacac.com/what-we-do/annual-forum.
Hands-on Training Sessions for Tableau
Hands-on Training Sessions for Tableau for Queen's Faculty and Staff, with access to Queen's shared folder at \\ad.queensu.ca\asc\Shared\ASCDepts.
- Thursday, September 8, 10am - noon
- Wednesday, October 12, 10am - noon
- Tuesday, November 8, 2 - 4 pm
- Wednesday, December 14, 2-4 pm
- Tuesday, January 10, 10am - noon
All sessions are in Jeffery 156, with
Tableau Reader on each computer. Each session is scheduled for 2 hours, but usually last about 1.5 hrs. (You only need to attend one session!)
If you attended Tableau training in May - these sessions access the same files, plus others on the shared drive.
Contact Carol if your Department would like your own session!
2016 Principal's Teaching and Learning Awards - reminder
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Deadline: Friday, September 30, 2016 at 4:00 p.m.) These awards are intended to increase transdisciplinary exposure to exemplars in teaching and the diverse ways in which the student learning experience is enhanced by educators and educational supports at Queen's.
The six new awards are:
* Michael Condra Outstanding Student Service Award
* Promoting Student Inquiry Teaching Award
* Curriculum Development Award
* Educational Leadership Award
* Educational Technology Award
* International Education Innovation Award
The Shastri Indo-Canadian Institute Grants - reminder
Please see the notice below from The Shastri Indo-Canadian Institute (SICI), advising member institutions of several grant programs open for application. Due to the university's membership in the Canadian Council of SICI, Queen's faculty members are eligible to apply to all of these programs, apart from #4.The deadline for application for all programs is Sept. 15, 2016.
We recognize that this is a very tight deadline, but nonetheless, wanted to share this news with the community.
Barbara Yates (Ms.)
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For Heads, Department Managers and Assistants
Departmental Admin Quarterly Meeting - reminder
Please note that the next Departmental Admin Quarterly Meeting is scheduled for
Friday, September 9th from 1 to 2pm in the Hand-Purvis Conference Room (Dun 213).
The meeting agenda is as follows:
10 mins - Finance update
10 mins - HR update
10 mins - Student Data update
30 mins - group discussion/open forum
Visiting Scholar Program --- 2016/17 (Deadline September 22, 2016) - reminder
A separate fund to be administered by the Faculty Deans has been established to encourage academic visits by women, visible minorities, aboriginal peoples and people with disabilities. This is not to be confused with the International Visitors Program.
As has been the case in years past, the primary consideration will be the quality of the nominee and the potential for positive benefits to the broader learning environment in light of the Fund's objectives to encourage academic visits by women, visible minorities, aboriginal peoples and people with disabilities. Interdisciplinary and interdepartmental submissions will also be given a high priority. Proposals must include the Scholar's curriculum vitae and a detailed budget. Faculty of Arts and Science Guidelines for adjudicating these proposals are attached. The Principal's Office will establish an Advisory Committee to review all applications and make recommendations to the Dean on those proposals deemed worthy of funding. Decisions should be made by mid-October. Please forward your application(s) to
Diane Reid directly
by September 22, 2016. [
more info]
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For Undergrad Chairs / Assistants
Undergraduate Chair Meeting for September
The September Chairs of Undergraduate Studies Meetings will be held on Tuesday, September 27 from 11:00 - 12:30 and then again on that same day from 1:30 - 3:00. Both meetings will be held in the Peter Lougheed Room (340 Richardson Hall).
Curriculum Submission - reminder
deadline is
October 17th, 2016
Departments are reminded to have their Curriculum Submissions approved at their September
- Curriculum submissions received after the October 17th deadline are not guaranteed to be considered.
Internships (QUIP) - reminder
QUIP Student Advising Handbook - Arts & Science
Reference Material for Undergraduate Chairs and Assistants Handling Student Inquiries
During the process of inquiring about, and registering in the Queen's Undergraduate Internship Program (QUIP), students may seek advice from their program undergraduate assistants, chairs or academic advisors. In order to streamline the registration process for all stakeholders and ensure that students receive complete and accurate information, the following document has been created as an advising tool for staff/faculty who receive questions from students about registration and enrollment in QUIP.
The charts in this
document outline the steps students will take during the phases of the program in which students may come to you for advice (the first two). These charts include common questions, answers that can be provided by academic partners, and information about where to refer students when necessary. For the remaining four phases, students should primarily be seeking advice from the QUIP coordinators. Thus, minimal details are included in this document for those four phases.
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