August 31, 2016
Heads, Managers, Undergrad Chairs, Grad Chairs, and Assistants
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Shortcut links to full content
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Important Dates
September 1
Deadline for Agenda Items to be submitted for Science Graduate Council
September 4
Orientation Week begins (arrival day)
September 6
Deadline for Agenda Items to be submitted for Arts Graduate Council
September 7
Teaching Development Day
September 8, 10am-noon
Hands-on Tableau Training Session
September 8, 1:30-3pm
Science Graduate Council Meeting
September 9, 1-2pm
Departmental Admin Quarterly Meeting
September 12
Fall Term classes begin
September 13, 1:30-3pm
Arts Graduate Council Meeting
September 15
Shastri Indo-Canadian Institute Grant Deadline
September 16
Committee of Departments Retreat (Donald Gordon Centre, 8:30-3pm)
September 20
Deadline to submit items for Faculty Board Agenda
September 22
Visiting Scholar Program Deadline
September 23-25
Ontario Universities' Fair (OUF), Toronto
September 27, 1:30-3
Undergrad Chairs Meeting
September 28, 10:30-noon
Undergrad Chairs Meeting
September 30
Principal's Teaching and Learning Awards Deadline
Faculty Board Meeting
October 17
Curriculum Submission Deadline
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For ALL Heads, Chairs & Assistants
2016 Teaching Development Day: Nurturing Inclusive Cultures of Teaching and Learning |
Wednesday, September 7, 2016
This will be a day to acknowledge diversity, in all its forms, and work to create inclusive learning environments that respect all participants - teachers and learners alike. TD Day will bring together students, faculty, and other teaching staff from across disciplines to collaborate and build strong, inclusive communities of teaching and learning at Queen's. We will provide enticing interactive sessions aimed to equip participants with new teaching-related skills and perspectives. To maximize the sharing of strategies and best practices, a resource fair/poster session will be held during the lunch hour.
Individual, Peer-Based and Departmental Consultations
The CTL's consultation services are a great resource for Faculties, Departments, groups or individuals who wish to develop their teaching methods and practices. Consultations are meant to provide anyone with teaching responsibilities an opportunity to explore, improve or discuss any aspects of teaching and tasks related to educating at Queen's.
2016 Principal's Teaching and Learning Awards (
Deadline: Friday, September 30, 2016 at 4:00 p.m.) These awards are intended to increase transdisciplinary exposure to exemplars in teaching and the diverse ways in which the student learning experience is enhanced by educators and educational supports at Queen's.
The six new awards are:
* Michael Condra Outstanding Student Service Award
* Promoting Student Inquiry Teaching Award
* Curriculum Development Award
* Educational Leadership Award
* Educational Technology Award
* International Education Innovation Award
The Shastri Indo-Canadian Institute Grants
Please see the notice below from The Shastri Indo-Canadian Institute (SICI), advising member institutions of several grant programs open for application. Due to the university's membership in the Canadian Council of SICI, Queen's faculty members are eligible to apply to all of these programs, apart from #4.The deadline for application for all programs is Sept. 15, 2016.
We recognize that this is a very tight deadline, but nonetheless, wanted to share this news with the community.
Barbara Yates (Ms.)
Do
you need custom-made software for research?
Can you think of how some custom-made computer software could make your professional life easier? Are you willing to interact with smart, energetic 4th-year Computing students, describe your software needs to them, and serve as a "client" till April next year? If so, then you might just get that software for FREE... The final year of our undergraduate program in Software Design in the School of Computing features a full-year 6 unit software project development course, CISC 498. Students are asked to put what they have learned into practise by designing and implementing a substantial piece of software from scratch.For this to work well, we need ideas for projects that address a real need and in which the software produced is actually going to be used (or at least serves as a prototype). The purpose of this note is to ask whether you have an idea for such a project. Please circulate throughout your department. [
more info]
September Payroll
In preparation for the September payroll, we are sending you this reminder regarding banking and tax forms. We kindly ask you to ensure that newly hired and rehired Student and Casual employees go to the MYHR website to add / update their banking information as soon as they receive their Net ID and their Queen's employee email address. For employees who wish to complete TD1 & TD1ON forms, please provide them with this link. The completed forms should be sent to Payroll Services, Rideau Building. For more information regarding New Employee On-boarding, please go to the following link:
http://www.queensu.ca/humanresources/management-toolkit/hiring-employee/tools
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For Heads, Department Managers and Assistants
ASUS Mid-Summer Report
As part of our working together with ASUS (Arts and Science Undergraduate Society), we had their executive come to our Faculty leadership meeting during the summer and present some of their priorities for the year. Please
see their
mid-summer report
to see how we can continue to strength the relationship between our student leaders and our staff and faculty team within Arts and Science.
Hands on Training Sessions for Tableau
for Arts and Science Department Heads, Faculty and Staff, with access to Queen's shared folder at \ad.queensu.caascSharedASCDepts.
- Thursday, September 8, 10am - noon
All sessions are in Jeffery 156, with Tableau Reader on each computer. Each session is scheduled for 2 hours, but usually last about 1.5 hrs. (You only need to attend one session!)
If you attended Tableau training in May - these sessions access the same files, plus others on the shared drive. Please email Jacquie Jamieson to register - there are limited spots! Contact Carol if your Department would like your own session!
Departmental Admin Quarterly Meeting
Please note that the next Departmental Admin Quarterly Meeting is scheduled for
Friday, September 9th from 1 to 2pm in the Hand-Purvis Conference Room (Dun 213).
The meeting agenda is as follows:
10 mins - Finance update
10 mins - HR update
10 mins - Student Data update
30 mins - group discussion/open forum
Visiting Scholar Program --- 2016/17 (Deadline September 22, 2016)
A separate fund to be administered by the Faculty Deans has been established to encourage academic visits by women, visible minorities, aboriginal peoples and people with disabilities. This is not to be confused with the International Visitors Program.
As has been the case in years past, the primary consideration will be the quality of the nominee and the potential for positive benefits to the broader learning environment in light of the Fund's objectives to encourage academic visits by women, visible minorities, aboriginal peoples and people with disabilities. Interdisciplinary and interdepartmental submissions will also be given a high priority. Proposals must include the Scholar's curriculum vitae and a detailed budget. Faculty of Arts and Science Guidelines for adjudicating these proposals are attached. The Principal's Office will establish an Advisory Committee to review all applications and make recommendations to the Dean on those proposals deemed worthy of funding. Decisions should be made by mid-October. Please forward your application(s) to
Diane Reid directly
by September 22, 2016. [
more info]
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For Undergrad Chairs / Assistants
Curriculum Submission deadline is October 17th, 2016
Departments are reminded to have their Curriculum Submissions approved at their September
- Curriculum submissions received after the October 17th deadline are not guaranteed to be considered.
Internships (QUIP)
QUIP Student Advising Handbook - Arts & Science
Reference Material for Undergraduate Chairs and Assistants Handling Student Inquiries
During the process of inquiring about, and registering in the Queen's Undergraduate Internship Program (QUIP), students may seek advice from their program undergraduate assistants, chairs or academic advisors. In order to streamline the registration process for all stakeholders and ensure that students receive complete and accurate information, the following document has been created as an advising tool for staff/faculty who receive questions from students about registration and enrollment in QUIP.
The charts in this
document outline the steps students will take during the phases of the program in which students may come to you for advice (the first two). These charts include common questions, answers that can be provided by academic partners, and information about where to refer students when necessary. For the remaining four phases, students should primarily be seeking advice from the QUIP coordinators. Thus, minimal details are included in this document for those four phases.
Undergraduate Chair Meetings
All meetings below will be held in the Peter Lougheed Room (340 Richardson)
- Tuesday, September 27 from 1:30-3 OR Wednesday, September 28 from 10:30-noon (Chairs and Assistants should both attend this one as there will be important information shared regarding curriculum submissions)
- Wednesday, October 26 from 10:30-noon OR Thursday October 27 from 1:30-3
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Tuesday, November 29 from 1:30-3 OR Wednesday, November 30 from 10:30-noon
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No December meeting
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Tuesday, January 24 from 1:30-3 OR Wednesday, January 25 from 10:30-noon
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Tuesday, February 28 from 1:30-3 OR Wednesday, March 1 from 10:30-noon
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Monday, March 27 from 10:30am-noon OR Tuesday, March 28 from 1:30-3 (*note change)
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Tuesday, April 25 from 1:30 - 3 OR Wednesday, April 26 from 10:30-noon
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For Grad Chairs and Assistants
Graduate Council Meeting Schedule, 2016-17
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