Cornerstone News Digest                                                                                           September 1, 2016 

Modernizing our systems, processes, and organizational structures will dramatically improve how we get work done, together, across all campuses, schools, departments and units. This is the foundation for the important work we will do going forward as one Rutgers.
Important Deadlines. Mark Your Calendars!
Schools, departments, and units are urged to process transactions and conduct activities in the current systems as early as possible before the deadlines outlined in the transition schedule.  If you have questions about the transition schedule or purchase order conversion process, please contact the business manager for your school, department, or unit.

All deadlines are at 8:00 p.m. Eastern Time, unless otherwise noted.

SEPTEMBER 1: SUPPLIER REQUESTS AND UPDATES IN RIAS AND MARKETPLACE

  • Last date to add suppliers or make changes to existing supplier records


SEPTEMBER 8: PURCHASE ORDER (PO) TRANSACTIONS IN RIAS AND MARKETPLACE

  • Last date to request PO supplements and order modifications
  • Last date to request POs that require review by Purchasing
  • Last date to close or cancel POs
  • Last date to request internal POs

 

SEPTEMBER 9: TABERS/EXPENSE REPORTS

  • All expense reports must be submitted by September 9, especially if they include travel cash advances. This will provide time to process and approve paper-based expense reports for reimbursement through Payroll. After September 9, all expense reports will need to be held until after the new online system launches in October.


SEPTEMBER 16: REQUESTS FOR TRAVEL ADVANCES

  • Last date to request travel advances through Banner or RIAS


View the calendar of deadlines through go live in October 2016.

Systems Transition and Blackout Periods

During the blackout period, transactions will not be conducted in the existing systems. This is scheduled to occur from:

  • September 23-October 2 for procurement

  • September 24-October 9 to process grants and awards

  • October 1-7 for human resources and payroll

  • October 1-9 for financial management and expense management

The transition and blackout period for human resources and payroll will not affect pay dates for employees currently on active payroll status.

View the detailed systems transition schedule.

Exceptions during the Transition and Blackout Periods
An exception or emergency circumstance is an extremely urgent event or occurrence. The volume and complexity of requests will determine which exception requests will be managed through the procedures outlined by the project teams for financial management, human resources and payroll, and procurement.

How to Register for Training

Participation in instructor-led and virtual instructor-led courses is by invitation only. People selected to participate in training were identified by their unit’s business office and/or leadership as individuals who will have a role in the new systems when they launch.  

The lists of training participants are available for financial management and human resources and payroll. Lists for procurement and expense management will be available soon. You can view the files by project and filter by your name to search for the classes you should take.  

If you do not see your name listed, but believe you need to take a course, please send an email to Cornerstone Training. For more information on how to register for classes and access training materials, check out the Cornerstone Training Frequently Asked Questions (FAQs).

For more information on how to register for classes and access training materials, check out the Cornerstone training frequently asked questions.

Improving Secured Access to the University's Web Applications

If you bank online or use social media apps, you may be familiar with taking two steps to verify your identity before you can access your information. This process, called two-factor authentication, is being rolled out at Rutgers as "NetID+."  

In addition to providing another level of security to your digital identity, two-factor authentication protects the University’s systems and confidential data, helps mitigate phishing attacks and meets current industry security regulations and compliance standards.  

Read more on NetID+ the Cornerstone website, and enroll in NetID+ through the NetID Management and Service Activation site.

Cornerstone - Transforming the Way We Work at Rutgers
Online: http://cornerstone.rutgers.edu
Email: cornerstone@rutgers.edu