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Cornerstone News Digest September 21, 2016
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Modernizing our systems, processes, and organizational structures will dramatically improve how we get work done, together, across all campuses, schools, departments and units.
This is the foundation for the important work we will do going forward as one Rutgers.
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Important Deadlines. Mark Your Calendars!
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Schools, departments, and units are urged to process transactions and conduct activities in the current systems as early as possible before the deadlines outlined in the transition schedule.
If you have questions about the transition schedule or purchase order conversion process, please contact the business manager for your school, department, or unit.
All deadlines are at 8:00 p.m. Eastern Time, unless otherwise noted.
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TODAY – SEPTEMBER 21
- Last date to process salary reallocations in Banner
- Last date to add or modify sponsored project master data, awards, projects and sponsor data in RIAS
SEPTEMBER 22
- Last date to request orders through procurement system
- Last date providing department can approve and receive internal PO
SEPTEMBER 23
- Procurement blackout period begins – Marketplace and RIAS procurement systems go into inquiry status. Access will be limited to central administration function to conduct data migrations.
- Last date employees can enter changes in Banner self-service
- Last date to submit cash deposit transmittals through the current process
SEPTEMBER 24
- Grants and awards blackout period begins – System goes into inquiry status
SEPTEMBER 26
- Last date to process Accounts Payable invoices
- Last date to process salary reallocations in PeopleSoft
View the complete calendar of deadlines through go live in October 2016.
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Systems Transition and Blackout Periods
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During the blackout period, transactions will not be conducted in the existing systems. This is scheduled to occur from:
- September 23-October 2 for procurement
- September 24-October 9 to process grants and awards
- October 1-7 for human resources and payroll
- October 1-9 for financial management and expense management
The transition and blackout period for human resources and payroll will not affect pay dates for employees currently on active payroll status.
There will be no interruption in access to the financial data warehouse or human resources data warehouse for reporting during this time.
NEW! From September 28 at 12:00 a.m. through September 30 at 7:00 a.m., certain student systems will be temporarily unavailable. Read this update for specific systems, dates and contacts.
View the detailed systems transition schedule.
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Exceptions during the Transition and Blackout Periods
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An exception or emergency circumstance is an extremely urgent event or occurrence. The volume and complexity of requests will determine which exception requests will be managed through the procedures outlined by each project team.
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Learning the New Systems
: In late October, targeted communication and education will be available for faculty to support learning the new systems and processes for grant accounting, expense management, procurement, and self-service.
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Enroll in Training Classes Now
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Enroll in training now to be ready when the systems launch. Classes are open for all projects – financial management, procurement, expense management, and human resources and payroll.
If you received an email about training, but have not registered for class, please register today.
Look for your name on the training participants’ lists for financial management and human resources and payroll. If you do not see your name listed, but believe you need to take a course, please send an email to Cornerstone Training.
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New Video Messages from Sponsors, Champions and Executives
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Watch video messages from project sponsors, champions, and executives. The videos cover several topics on what these changes mean to you.
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Enroll in NetID+ for Better Online Security
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NetID+ provides better protection of sensitive information on the University's computer network. It also helps prevent phishing attacks (email scams). Read more and enroll in NetID+.
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