There is a requirement to show progress toward established goals for most students receiving services.  Some providers add progress notes in the comments of a service log that is entered into the Service Portal.  The progress notes should summarize the service comments and indicate the student's progress toward IEP goals, changes in medical status, and changes in treatment plans with rationale for change.

Progress n otes can also be added quarterly as a non-billable log. Non-Billable logs are created using the Service Log Wizard.  Instead of choosing a service code, choose NoProc NonBillable from the drop-down menu.  Progress notes can then be added.  A more detailed explanation of how to create a non-billable log can be found here.

If you don't log your services, your district or coop doesn't get reimbursed for Medicaid eligible services.  If you need help with the portal, please email the SWMSS office for help with passwords and other questions.  We can also set up a personalized training where we can utilize a shared screen to help with logging services. 

If you need to log services for a student that isn't in the system, please fill out the Student Information Sheet and fax it to the SWMSS office.  Students must have an active IEP before they can be added to the Service Portal.