Annual Reports and Certifications

TO: Owners/Management Agents

FROM: Asset Management, Management & Development Division

SUBJECT: ***CORRECTION*** Annual Reports and Certifications

DATE: January 10, 2018

New Hampshire Housing would like to remind all Owners/Agents of the following annual reporting requirements. Some important things to keep in mind:

All required reports and certifications can be found on the Asset Management & Compliance page of the New Hampshire Housing website
All completed forms ***except the HOME Status Report*** should be emailed to the Asset Management group at assetmanagement@nhhfa.org

***Because the HOME Status Report contains Personally Identifiable Information please DO NOT send it via email unless the email is encrypted. Please send hard copies via the United States Postal Service or fax to the Asset Manager Assigned to the Property***

All documents should be named in a way that indicates the contents of the document (i.e. property name, certification name)

Please keep in mind that failure to submit all required reports and certifications within the required timeframes may have a negative impact on future scoring for the Low Income Housing Tax Credit program and future funding for other programs. Please feel free to contact your Asset Manager with any questions.

Low Income Housing Tax Credits

In December 2010 New Hampshire Housing began requiring tenant data to be submitted electronically through our Web Compliance System. All owners/agents must have all required tenant data for the previous calendar year entered into the New Hampshire Housing LIHTC system no later than February 1^st of each year. Please click here to access the New Hampshire Web Compliance site. If you need assistance in accessing your account please contact Laurel Treamer by phone at (603) 310-9293 or by email at ltreamer@nhhfa.org .

For projects still within the 15-year compliance period, in addition to the tenant data submission, the Owner/Agent must submit the following certifications no later than March 1^st of each year:

Owner Certification of Continuing Program Compliance
Management Agent Certification of Annual LIHTC Training (one form per management company, not per property)
Certificate of Compliance with Special Conditions (if applicable) (Must list all Special Conditions outlined in Exhibit B of the property's LIHTC Land Use Restriction Agreement)
Annual Certification of Service Coordination (if applicable)

For projects that have completed the 15-year compliance period, in addition to the tenant data submission, the Owner/Agent must submit the following certifications no later than March 1^st of each year:

HOME

All properties financed with HOME funds must submit the following no later than February 1^st of each year:

HOME Compliance Monitoring Report (Please be sure to use the form that is currently on our website as it contains the required certification)
Certification of Compliance with Insurance Requirements (This is the form that used to be collected at the time of the management review)

And the following within 30 days following the close of the property's fiscal year:

Certification of Compliance

Tax Exempt Bonds

All properties financed with Tax Exempt Bonds must submit the following certifications within 30 days following the close of the property's fiscal year:

Certification of Compliance (same as HOME above)
Tax Exempt Bond Program Certificate of Continuing Program Compliance (Note: there are 2 different Tax Exempt Bond Certifications. Please be sure to use the form that refers to the appropriate section of the Regulatory Agreement for each property.)
Certification of Compliance with Insurance Requirements (same as HOME above)

All Other New Hampshire Housing Financing Programs

All properties financed with New Hampshire Housing's financing must submit the following within 30 days following the close of the property's fiscal year:

Certification of Compliance (same as HOME above)
Certification of Compliance with Insurance Requirements (same as HOME above)

Annual Audited Financial Statement

We would also like to remind all owners/agents of properties funded by New Hampshire Housing that, according to the Regulatory Agreement, a copy of the audited financial statement for the property must be provided to our office within 60 days of the close of each fiscal year. Audit instructions and requirements can be founds here under Financial Information. For properties with a calendar year fiscal year this means that the audit is due no later than March 1^st.