Missed the Durham HMIS Users Meeting for February? Take a look at these resources on the Point in Time and Housing Inventory Count reports and Bed and Unit Inventory. We also discussed real client experiences for Household Composition and Location, and how you can record these in HMIS.
If you have suggestions for what to discuss or present on at an HMIS User Meeting, please submit your ideas on
our feedback survey here.
Never miss an HMIS Users Meeting by adding this
calendar event for every 4th Thursday for 9:00 am - 10:30 am.
Follow these steps to submit your PIT/HIC HMIS reports
The
ES and TH deadline for submitting clean, corrected, accurate reports was
February 28, 2018. Submit asap!
RRH and PSH projects will need to submit a week after the new 0628 is released, so keep up your data cleaning and corrections! We'll notify you when we our new report.
Steps for Submission:
Know the reports required for your project type
Watch the video trainings listed in FAQs
Run PIT/HIC reports in ART
Review both reports for accuracy
Make corrections in HMIS; call the Data Center for help!
RRH and PSH projects must delete Column C on Tab D to remove last names on 0628
Have Executive Director sign HIC Verification coversheet like this
Increase the accuracy of your data by asking yourself a few questions:
Are your Housing Move-In dates entered on Interim Updates?
Are all of your clients entered for the night of the Point in Time Count?
Are your electronic ROIs in place?
Do all of your clients have demographic and household data?
Have you used the right Enter Data As mode?
Use the very responsive Dashboard reports (the
CoC-APR and
ESG-CAPER) to help you check your data!
Tips for submitting the correct reports
Do not submit paper forms for projects on HMIS (call us if you have any questions)
Double check any Null responses for clients entered on the PIT night
Correct households issues such as child alone households if they entered with adults
Confirm client ROIs and Entries are accurate, and the right EDA mode was used
Double check that Housing Move-In Dates have been entered on Interim Updates (if applicable)
Tips for submitting the NCCEH Housing Inventory Count Verification report
Rememberthat your Executive Director (or equivalent leadership) must sign the Cover sheet (that first tab) of the report.
The Verification Form tab presents what is currently recorded in HMIS - it could be wrong! Please use the columns to correct inventory and other HIC details
Rapid Re-Housing and Permanent Supportive Housing project will calculate "beds" as the number of clients moved-in and housed on the PIT night
The New Project Form tab should only be completed if your agency needs a project set-up in HMIS that was active on the PIT night
Calendar
Make sure you have these events and deadlines on your calendar!
If you'd like training specifically for you or your agency, please submit a request with a two week window and what type of training you need here: Data Center Training Request Form.
January 24th Point in Time Count night
February 28th Deadline for ES and TH projects to submit clean PIT/HIC reports to the Data Center
March 27th Next Durham HMIS Users Meeting -
Calendar Event
March 27th New Users? RSVP for the next In-Person Entry/Exit Training in Raleigh
Here
April 12th New Users? RSVP for the next In-Person Entry/Exit Training in Raleigh
Here
April 26th Next Durham HMIS Users Meeting -
Calendar Event
April 26th New Users? RSVP for the next In-Person Entry/Exit Training in Durham
Here
Remember, you can always email us with a question about the reports or to schedule some time to review your data.
Thank you again for all your hard work to make sure we are submitting accurate data!
