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| December 6, 2017 issue of the DPSAC NEWS |
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| Contact Us Division of Personnel Security and Access Control (DPSAC), Office of Research Services Building 31, Room 1B03
Hours: 8:00 a.m. - 5:00 p.m. Monday - Friday Personnel Security Helpdesk: 301-402-9755 E-mail: orspersonnelsecurity@ mail.nih.gov Access Control Helpdesk: 301-451-4766 E-mail: facilityaccesscontrol@ mail.nih.gov   |
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 DPSAC Will Delay Opening its Doors Two Hours on December 19, 2017
DPSAC will hold an all-hands meeting on Thursday, December 19, 2017.
No appointments will be scheduled for that day from 7:00 a.m. - 9:00 a.m. Also on that date, the Customer Service counter in 1B03 will not be available until 9:00 a.m.
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NED Release 4.1.2 Planned for December 15,
2017
The NED team plans to add two new automatic e-mail notifications to its most recent NED release (4.1).
The other e-mail will notify a badge holder and his/her servicing AO of an upcoming AAWUD (i.e., Alien Authorized Work Until Date).
The Division of International Services (DIS) needs to review a non-lawful permanent resident (LPR), foreign national's work authorization and immigration documents in order to enter his or her "Alien Authorized Work Until Date" (AAWUD) in NED.
Note: NED immediately initiates the revocation of a foreign national's ID badge the day after the AAWUD. Therefore, if a non-LPR, foreign national's original AAWUD is extended, the individual should visit DIS with the appropriate document(s) to have DIS update the AAWUD in the NED portal, and alert their AO as well.
Release of NED v.4.1.2 is planned for December 15, 2017.
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FAQs
Q.
How do I check the badge status of one of our contractors who is going through the badge issuance process?
A.
(from the IT Service Desk Knowledge Base)
As an AO or AT (or other NED Portal user), it is important to know how to monitor, interpret and act on status messages that appear under
View Badge History in the NED Portal. Understanding these messages help move an individual through the sponsorship, enrollment and badging process and make sure an applicant receives his or her ID badge in a timely manner.
To access 'View Badge History'
There are six status messages that require action, either by the applicant, DPSAC or the AO before the next step in the badging process can begin. These are the 'Waiting for' messages displayed in sequential order under
View Badge History.
Step 1. Access the NED Portal:
https://nedportal.nih.gov.
Select the View Badge History menu option under the View Record/Status section.
Badge Status Messages in NED
Each bulleted link will provide additional details for the NED Portal user.
Q. When an ALT card expires, are they referring to its certificates?
A. You are correct in that it is referring to the certificates on the ALT
card.
Q. It is my understanding that 5601 Fishers Lane has an Issuance Work
Station (IWS) and can therefore renew expired certificates. Is this
correct?
A. Yes. The IWS at 5601 Fishers Lane is capable of renewing expiring
and expired certificates.
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Helpful Tips
Do not lend your ID badge to anyone! -- lending out your ID badge is prohibited. The issuance of ID badges is based on strict identity proofing and the determination of one's suitability for a specific position classification. To do so is a criminal offense!
ALT cards -- should be returned to the
IC ALT card coordinator
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NOT to the Division of Personnel Security and Access Control (DPSAC).
All Building 31 badging services -- Enrollment, Badge Issuance and Customer Service -- offered at a single, convenient location in 1B03. All badging services in Building 31 are available between 8:00 a.m. and 5:00 p.m., Monday through Friday. DPSAC also offers Enrollment and Badging services in the South Lobby of the Clinical Center from 7:30 a.m. to 4:30 p.m. on weekdays.
Administrative Officers (AOs) who wish to obtain sponsor authority -- must complete the sponsor training (see:
http://www.ors.od.nih.gov/ser/dpsac/Training/Pages/administrators.aspx) and e-mail a copy of your signed certificate to Richie Taffet at
taffetr@ors.od.nih.gov or to Alex Salah at
salaha@ors.od.nih.gov. Upon receipt of the certificate, Mr. Taffet or Mr. Salah will authorize the AO as a Sponsor.
Note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.
ICs that want to add Lifecycle Work Station (LWS) operators to the approved roster -- send a written request to
ORSPersonnelSecurity@mail.nih.gov. Your request should include:
- the new operator's name
- his/her Institute or Center (IC)
- his/her NED number
- the operator's e-mail address, building/room and phone number
- the hours of operation of the Lifecycle Work Station
Once ORS Personnel Security has approved the request, it will forward the name(s) to
HHSIdentityAdmins@deloitte.com to complete the approval process, add the name(s) to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.
Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman,
newmanl@mail.nih.gov, and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved (see preceding Helpful Tip).
If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-402-9755 to schedule an appointment with DPSAC, located in Building 31, Room 1B03 or in Building 10, South Lobby, Room 1C52.
If you work outside the Bethesda/Rockville area, contact your local badge issuance office. You can find contact information for all badge issuance offices at:
http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx.
Know someone who should be reading DPSAC News? -- have the person contact Lanny Newman,
newmanl@mail.nih.gov, and ask to be put on the mailing list.
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NED Training--FY 2018 Schedule
Description:
This course provides an overview of the NED Portal and the NIH business functions it supports from the perspective of a NED Portal user with the Administrative Officer (AO) or Administrative Technician (AT) role.
Upon completing the course, students will have a solid working knowledge of the NED Portal and be able to perform the following tasks: Register/Activate, Update, Modify, Transfer, Badge Renewal, and Deactivate.
The course will also familiarize students with other aspects of the NED Portal so they can: set their primary administrative coverage (SAC) using Preferences; determine the status of a person's ID badge and/or network account request; look up and view information in a person's NED record; and, utilize NED reporting capabilities.
Intended Audience:
New or relatively inexperienced NED Portal users with the AO or AT role.
Prerequisites:
Basic personal computer skills and experience with web-based computer applications.
Reasonable Accommodations/Interpreting Services:
For deaf or hard-of-hearing individuals requiring interpreting services, please enter your request online in the Interpreting Services System at least five (5) days before the start of the class.
If you want to make a request, or have any questions regarding this service, you may contact the Office of Research Services, Division of Amenities and Transportation Services, Interpreting Team at (301-402-8180). Individuals who need other reasonable accommodations to participate in any of the Center for Information Technology (CIT) Training courses should let CIT Training know at least 5 days prior to the class.
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NIH badging statistics from HHS as of December 1, 2017
Sponsored: 38,053 Enrolled: 36,960 Issued: 35,508*
*This figure represents 93.0% of individuals who have been sponsored.
Percentages may not add up to 100%, as they are rounded to the nearest percent.
Note: the Department reports weekly on the number of individuals who have been sponsored, enrolled and issued new HHS ID Badges for each OPDIV.
DPSAC News
reports the latest Departmental figures for NIH in the first issue published for that month.
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A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, conducting background checks, authorizing facility access and issuing ID badges for NIH personnel.
Department of Health and Human Services
National Institutes of Health
Office of Management
Office of Research Services
Division of Personnel Security and Access Control
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