News You Can Use - December 6, 2017
Useful Information to Support Your PTAs Success
and to Share With Your Community
This message has been sent to all current PTA leaders in our database.
Does your PTA provide money to teachers for their classrooms? Do you require receipts?
 
If your PTA pays anyone, not just teachers, more than $600 in one calendar year (January - December) that is not documented as a reimbursement accompanied by receipts, the money is considered by the IRS to be income for the recipient. 
 
  • Your PTA would need to report that payment to the recipient (by January 31) and to the IRS (by January 31) on Form 1099-MISC. 
  • This includes money to teachers for supplies and other out-of-pocket expenses if you do not require receipts.  
  • Be certain to always require receipts -- to make it clear it's a reimbursement, not income.
 
Questions:  Contact Sixth District Treasurer, Sandee Ruiz.

Reflections Reception - "Within Reach"


Please come celebrate our talented students. All are welcome to attend. 

Reflections Reception will be held on Thursday, January 11 at Santa Clara Office of Education. 
  • 6:00 - 7:00 - Gallery/Open House
  • 7:00 - 8:00 - Awards Ceremony
Santa Clara Office of Education, 1290 Ridder Park Drive, San Jose. [map]

Questions? Please email Susan Canty , Reflections Chair.

Save the Dates - Winter/Spring

  • Thursday, January 11 - Reflections Reception
  • Mon/Tues, Jan 22-23 - CAPTA Legislation Conference, Sacramento
  • Saturday, February 3 - Sixth District Parent Forum
  • Friday, March 2 - Sixth District Annual Luncheon
  • Fri-Sun, April 27 -29 - CAPTA Convention, Ontario
  • Saturday, May 19 - Sixth District Spring Training Day
FYI - Simply Shared 

"While we are increasingly aware of the need to address racist, sexist, homophobic, ageist and classist language, ableist language is too often disregarded." - Dr. Neal A Lester



State board's next challenge: how to measure school climate, the heartbeat of a school [EdSource]

Do 1 Thing - Monthly Reminder
 
Small steps toward being prepared for an emergency
 
Do 1 Thing  is a 12-month program that makes it easy for you to prepare yourself, your family, and your community for emergencies or disasters.
 
December: First Aid
Be prepared to give first aid while waiting for an ambulance.


Receive a Love Letter  from the IRS, FTB or AG  

VERY IMPORTANT  - if you receive a letter from a governmental agency - the Internal Revenue Service (IRS), Franchise Tax Board (FTB) or Attorney General's Office (AG) - please do not call the governmental agency that sent you the letter.**
 
Provide  [email protected] , and  [email protected]  with a copy of the letter asap.
 
These agencies specifically have asked that all help requests start with California State PTA since CAPTA has formed working relationships with the IRS, FTB and AG and can address your PTA-specific questions.
 
** Also, don't even think about sticking that letter in the back of the binder, covering it with boxes, or sending it to Mars. The IRS, FTB, and AG do not go away and they do not forget. Your council and district are here to help. Take advantage of us.

PTA Calendar of Essential Requirements
December 2017 -

  • Time for treasurers and secretaries to get ready for audit
  • Nominating Committee - start asking for volunteers [Info] [Toolkit]
  • Founder's Day - Start planning now for February
               Info
  • Insurance Premium - $228 for units
  • Fiduciary Agreements - Info and Form
  • Please thank your Fall Volunteers
Previous Issues

Nov 29 - Did You Know that Minutes Need to be Reviewed by the Auditor
      - Does Your PTA Need Additional Bonding Insurance
      - 2017 CA School Dashboard
      - Worker's Comp
      - PTA Calendar of Essential Requirements - December

Nov 22 - Thank You for Believing in Children and PTA
      - How about a gift for that hard to shop for person ...?
      - Join the Advocacy and Legislation Conference Call
      - #GivingTuesday

Nov 15 - Listen, Share, Discuss at the Leg Round Table
      - Sixth District Legislative Round Table
      - New Insurance Guide for 2018
      - Are you running your PTA in compliance with your bylaws?

Nov 8 - Is it an Onion, an Opportunity Drawing, or a Raffle
      - Sixth District Legislative Round Table
      - Reflection Entries Due - Dec 1
      - Do 1 Thing - Monthly Reminder - Emergency Supplies


Feel free to forward this e-newsletter to any and all PTA officers, members and other interested persons, and encourage them to   join our mailing list.      
 
As always, you are encouraged to send us your suggestions for articles and additional information you would find useful. Thanks!  
 
Questions? Comments? Contact
Wendy Akers-Ghose, eNews Editor, Sixth District PTA
Amin Fazal, VP Communications, Sixth District PTA
Vandana Kaushal, President, Sixth District PTA
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