POLICY REGARDING DEADLINE FOR SUBMITTING RECEIPTS and HOW THAT POLICY AFFECTS TEXTBOOK REFUNDS FROM THE ADLC
The deadline for sending to THEE your receipts for reimbursement was May 20th for this school year. Schools in Alberta, to include the home education programs of schools, close their respective financial year at the end of the school year, so we must "close our books" by the end of June. The May 20th deadline gives us time to process all of the late-arriving applications for reimbursement, to process the payments and cheques, to get the cheques double-signed by school board members, to get the signed cheques back to us at THEE, and for us to mail them out to you by the end of June.
Our reimbursement policy also does not provide for the carry-over of unspent home ed funds for a student from one school year to the next.
This combination of the May 20th due date and the non-carry-over of home ed funding does cause the situation for students who are still enrolled in ADLC courses to not be able to receive a refund adjustment to their respective home ed funding upon the student's returning the ADLC textbook to the ADLC in late June or in July.
I do acknowledge the fact that students who return the ADLC textbook(s) after our THEE deadline do not get to spend the refunded amount on home ed materials for the ending school year.
I also recognize the fact that students who are enrolled in ADLC courses during the second semester and who will not complete the ADLC course until mid to late June do need to keep their textbook for that ADLC course well past our due-date of May 20 for submitting reimbursement receipts.
But my need to finalize, reconcile, and close the financial and educational operations of THEE by the end of June necessitates the non-crediting of returned ADLC textbooks to the student's home ed funding account in July or even August. I know that I may sound "harsh" in stating and enforcing this policy; however, home education students, in general, buy textbooks and other learning resources with the home ed funding that they receive from Alberta Ed. Such textbooks include Alberta Ed and non-Alberta Ed textbooks, and home ed students and parents can choose to keep or sell the home ed textbooks that they have purchased with their own home ed funding. Home Ed students or parents who have bought non-Alberta Ed texts and who wish to sell such textbooks take the initiative to find a buyer of the textbook(s). In the situation of a home ed student who bought an Alberta Ed textbook from the ADLC for an ADLC course, the parent or student can also take the initiative to find a buyer of the textbook, or that parent can choose to return the textbook to the ADLC for a partial refund of the original purchase price...if
done so by THEE's deadline for reimbursement.
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