Restrict/Reserve Access to Undergraduate Classes - Undergrad Chairs
In order to prepare for Class Selection in July, I wanted to remind you of the mechanisms available in PeopleSoft that we can use to restrict/reserve access to classes. Class Selection occurs in two phases: Class Selection I (Restricted) and Class Selection II (Open). Class Selection I (Restricted) takes place from July 11 to 20. Class Selection II (Open) takes place from July 21 to 29.
During Class Selection I (Restricted), the following enrollment restrictions may be used to control access to courses:
RESERVE CAPACITIES:
Using reserved capacities, we can divvy up spaces in a course to specified groups of students. For instance, you may wish to allocate a certain number of seats in the class to students pursuing a plan in your department and the remaining seats would be available to students outside of your department.
Another way you could use reserved capacities would be to roll out spaces in the course over several days in the registration period. So rather than release all of the spaces in the course on the first day of registration, you may choose to hold back spaces until later in the registration period. For example, if you wish to ensure that second year students receive priority access to a second year course, you may wish to hold back some or all seats in that class until the second year student appointment times begin (July 18-19).
When determining your reserve capacities please keep in mind that there may be courses in your departments that can count towards interdisciplinary plans. If this is the case I would ask that you remember to reserve some spaces in those classes for these students.
To view the reserve capacities you had in place last year, go to Curriculum Management > Schedule of Classes > Maintain Schedule of Classes. Please note that only people who have been assigned the "Timetable role" will be able to access this information in PeopleSoft. PLEASE do not change any of the reserved capacity information currently in place.
NOTE: Reserved Capacities are only enforced during Class Selection I (Restricted) and not during Class Selection II (Open).
FIRST YEAR COURSES:
As in previous years, we will be restricting many of our first year classes to first year students only. Some of these restrictions will be program specific. For example, BIOL102/103, CHEM112, MATH121, PHYS117 offered at West Campus will be reserved for first year BSCH/BCMPH students only. For the main campus offerings of these courses we will restrict 90% of the seats for first year BSCH/BCMPH students and 10% will be open to upper year ASC students. Alternatively, we will restrict several of our first year Arts courses to first year BAH/BMUS/BFAH students.
In order to address concerns that were raised last year from first year students, we will be changing the reserves on first year classes at noon on July 18. At that time the 'program specific' reserves will be changed so that any first year ASC student may add those classes. For example, HLTH101 will be reserved for first year BAH/BMUS/BFAH students from July 11 until noon on July 18, at which time the reserve will be changed to all first year ASC students.
DEPT CONSENT:
One further restriction that you may choose to use would be Instructor/Department Consent. Using this restriction means that students will not be allowed to add the course on SOLUS unless you have issued a permission number overriding this restriction.
As it will take us some time to code all of these into PeopleSoft, I would ask that you can send me your information as soon as possible and no later than
Friday, June 10, 2016.
