Expired VFC flu vaccine should be removed from your unit and marked as "Do Not Use."  Complete a Vaccine Return Form .

Place all of your expired doses in a box that will be used for shipping your VFC flu vaccine back to the vaccine distribution center (The box can't weigh more than 3 lbs.).

Reconcile out your expired doses in the Wyoming Immunization Registry (WyIR) on the Reconciliation screen and submit your Vaccine Return Form to the Vaccine Program by emailing as an attachment to wdh-vfcreporting@wyo.gov .

If you would like additional information or instructions about the return process, please use the link below, or you may contact me directly at lisa.sara@wyo.gov or 307-777-8503.  

Printable Resource Guide

Check Your Calibration Expiration Dates!
Kristy Westfall, VFC Coordinator
Data logger thermometers became a requirement of the Wyoming Public Vaccine Programs January 1, 2014. The thermometers that providers began using at that time are now approaching (or have already passed) the date that the devices need to be recalibrated. As a reminder, regardless of what is listed as the calibration expiration date on the Calibration Certificate, data logger thermometers must be recalibrated every two years from the date of initial calibration as based on CDC best practices.

Your backup data logger thermometer should be used to monitor temperatures for your facility while the primary data logger is being recalibrated. It is important to work with the vendor from which you purchased the data logger to get it re-calibrated in a timely fashion. Do not wait until the last minute.

Remember -- it's Site Visit Season -- check the dates before we come out to check them! 

Vaccine Borrowing in all of it's GLORY
Lisa Sara, Provider Support Specialist
What is Vaccine Borrowing?
Vaccine borrowing is the exchange of vaccine doses between a facility's private stock and public stock which must be a rare, unplanned occurrence.

When is it acceptable to borrow vaccines?
-Unexpected circumstances such as a delayed shipment
-Vaccine spoiled in-transit
-New staff incorrectly calculated ordering time
-Prevent vaccine loss due to expiring vaccine

What about seasonal influenza vaccine?
Private vaccine may be administered to VFC-eligible children only in the circumstance that VFC stock is not yet available.

NOTE: The borrowing of VFC influenza vaccine to administer to a privately insured child should never occur unless approval has been received from the Immunization Program prior to administration.

Does Vaccine Borrowing require documentation? YES
-Providers must document any and all vaccine borrowing on the Vaccine Borrowing Report.
-Providers must retain this report for no less than three (3) years.
-Providers are not required to submit this report to the Immunization Program; however it must be made available upon request.
-Providers must document any and all vaccine borrowing in the Wyoming Immunization Registry (WyIR).

Borrowing guidance is currently being revised. Please contact me directly at  lisa.sara@wyo.gov or 307-777-8503 for reconciliation assistance.