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Inventory Reconciliation of Administered Vaccines-IMPORTANT!
Jude Alden, MBA, CPM, Interim Immunization Unit Manager and VFC Coordinator
There may be times when your administered vaccines do not decrement (subtract) from your WyIR Inventory. This could happen for several reasons, such as:
- Your staff is selecting "historical" rather than "administered" when adding patient vaccines into the WyIR, or
- Your office has an interface between your EHR and the WyIR, and staff are not entering in lot numbers or indicating public or private stock correctly.
Both of these issues can be resolved with training; however, until training can be completed
providers should only use the Reason and Categories listed below when reconciling administered vaccines out of your WyIR:
- Category: Administered
- Reason: System Non-User Aggregate Reporting Only, or
- if applicable, Administered to a patient that chose not to be in the registry
*Providers should
never use the reason: Administered but not linked to a vaccine
.
Please contact the Immunization Program if you have any questions. Thank you.
The "Site Visit Season" is Coming to a Close
By Kristy Westfall, Compliance Specialist
Immunization Program staff would like to thank all of the Wyoming Public Vaccine Program providers for another awesome Compliance Site Visit Season. To date, 89%
of our Wyoming providers have received a compliance site visit. The best part is, as a whole Wyoming is at 97% compliance with all Program requirements and recommendations! Everyone is doing a great job and it is showing!
Click
HERE to read the rest of the article.
New! Adult Vaccine Program Eligibility Screening Form and Eligibility Table
LaChel May, CPM, Compliance Specialist
To assist providers currently enrolled in an Adult Vaccine Program, the Immunization Program has developed an Eligibility Screening Form and Eligibility Table. These resouces can be found on the Vaccine Programs section of the Immunization website.
Be Aware When Receiving Your Vaccine Order!
Lisa Sara, Provider Support Specialist
As upgrades are being made to the WyIR, it is extremely important that providers double check the vaccine information in the WyIR Vaccine Order with the information on the packing slip and physical vaccine received.
For each and every facility that participates in a Public Vaccine Program, in is essential that you verify the following information is accurate:
1. Shipped Quantity to Physical Quantity
a. If some of your order has not physically arrived make sure to input the
"Shipped
Quantity" total in the "Rejected Quantity" field and select "Order is Incomplete" as
your reason for rejecting.
2. Manufacturer
3. Lot Number
a. The lot number is most accurate when verified off of the vial, NOT from the shipping label or the vaccine box.
4. Expiration Date
Last, remember that all publicly supplied vaccines must be received into the WyIR upon arrive through the Create/View Order menu.
Influenza Vaccine Supply Shortage
Jude Alden, MBA, CPM, Interim Immunization Unit Manager and VFC Coordinator
There is currently an influenza vaccine supply shortage that is affecting both public and private supplies of vaccine. The presentations affected include:
- Fluzone 0.25mL
- Fluzone 5mL
- FluMist
We have not received any information on when additional doses of these presentations will become available. If the presentation is available for ordering on the VFC Influenza order set you may proceed to order. Providers are not permitted to borrow publicly supplied influenza vaccine for administration to private patients. We apologize for the inconvenience and please let us know if you have any questions.
Going Above and Beyond
Lisa Sara, Provider Support Specialist
The Immunization Program would like to give a big shout out to Laramie County Public Health Nursing (PHN) office in Cheyenne.
Between the months of August and October, Laramie County PHN visited four (4) retirement homes in their community, and administered a total of 100 Shingle vaccines to the uninsured and underinsured adult population. This is a perfect example of a clinic getting outside of their office and going where the patients are to ensure our community is protected. The patients were both happy and excited to receive the vaccine; many stating that they had close friends who had already fell victim to this painful disease and they did not want to take the chance. THANK YOU Laramie County PHN for going above and beyond in an effort of "Bringing Immunity to Every Community"
"Every person can make a difference, and every person should try."
-John F. Kennedy
**If you have a success or story you would like to share, please let us know by emailing Lisa Sara at lisa.sara@wyo.gov.
NEW! Online Training Modules Available Now!
We are pleased to announce that all previous live webinar trainings have been transitioned to self-paced on-demand online training modules. These include the required training modules for new Vaccine Coordinators, as well as additional training topics that are great for all staff in your facility.
The following modules are available:
- Vaccines for Children/Wyoming Vaccinates Important People (VFC/WyVIP) Program Overview
- Vaccines for Uninsured Adults (VUA) Program Overview
- Adult Hepatitis Vaccine (AHV) Program Overview
- S&H: Vaccine Temperatures
- S&H Storage Equipment
- The Basics of Immunization Practice
- Vaccine Orders and Inventory
- Vaccine Advertising
- Vaccine Transfers
- Off-Site/ On-Site Vaccination Clinics
Although some of these modules are required for Vaccine Coordinators, all of the trainings are recommended for all staff in your facility to ensure everyone is properly trained on the Program requirements as well as proper vaccine administration and management.
The online training modules can be accessed by clicking
HERE.
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