November 19, 2015
 

Welcome to the Wesgram Online!  

 

Welcome to the November 2015 Wesgram. This edition contains important information about Medicare participation, the 2015 CMS fee schedule, and Palmetto GBA updates. You'll also find the most recent information about upcoming educational opportunities for physicians and staff.  You can even register online today for events in January and February! 

 

The WVSMA staff takes this opportunity to wish all of you a very Happy Thanksgiving! 

 

story1ICD-10 Latest News
One of the most common denial reasons for medical practices since the October 1, 2015 ICD-10 implementation date has been an incorrect or missing number in the indicator field, which is in the top right corner of item 21.
 
When the October 1, 2014 ICD-10 implementation date was delayed, Palmetto GBA began auto populating the ICD Indicator field with a '9' on claims submitted without an indicator. Shortly before the implementation of ICD-10 on October 1, 2015, Palmetto GBA ended auto populating the field, so providers must now submit the correct indicator on each claim.
 
Now that practices must bill using two code sets (ICD-9 for services prior to October 1, 2015, and ICD-10 for services post October 1), it is critical that you identify the ICD in the indicator field, which is in the top right corner of item 21.
 
You must enter either:

   9 - to indicate the ICD-9 CM diagnosis code set
   0 - to indicate the ICD-10 CM diagnosis code set
 
Enter the indicator as a single digit between the vertical, dotted lines.
Failure to complete this field or incorrectly completing this field will result in claim rejection.

Fun ICD-10 Codes for Thanksgiving:

W61.49XA   Other contact with turkey, initial encounter 
W61.43XA   P ecked by turkey, initial encounter

Happy Thanksgiving!


Palmetto GBA News
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(information from Palmetto GBA)

Palmetto GBA Transitioning to One Consolidated Fax Number for Part B Additional Documentation Submissions

Effective November 16, 2015, Palmetto GBA began using one consolidated fax number for additional claim documentation submissions.  All providers who wish to fax Part B claim additional documentation submissions should send them to the Palmetto GBA consolidated fax number at (803) 699-3588. Please discontinue sending this documentation to any other fax numbers than this number (803) 699-3588.

Reporting Principal and Interest Amounts When Refunding Previously Recouped Money on the Remittance Advice (RA)

Change Request (CR) 9168 provides a more transparent report for providers who received a favorable appeal to identify the claim and/or the refund of principal and interest paid by Medicare. Palmetto GBA will make sure that the remittance advices are reporting the refunded principal and interest amounts separately, and provide individual claim information. CR9168 applies to electronic remittance advice (ERA only).

Currently, reporting of refunded principal and interest amounts for all related claims on
the Remittance Advice (RA) is shown as one lump sum amount. This practice creates problems for the provider community as this is not conducive to posting payment properly. Providers have the money but are not able to identify the claim and/or the refund of principal and interest paid by Medicare. CR9168 instructs the MACs (Palmetto GBA for WV) to report the principal and interest separately, and also to provide individual claim information. Specifically, the reporting will be in the Provider Level Balance (PLB) segment of the 835.
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2016 Medicare Participation
 
Every year physicians have the opportunity to become participating providers with Medicare. The open enrollment period began November 14, and ends on December 31, 2015. A participating provider enters into an agreement to accept the Medicare-approved amount as full payment for services and supplies covered under Part B. A participating provider receives five percent more reimbursement than a non-participating provider. The participation agreement will automatically renew each year. However, if there is a name or EIN (tax identification number) change, you will need to complete a new participation agreement.
 
Physicians and practitioners who do not wish to enroll in the Medicare program may "opt-out" of Medicare. This means that neither the physician, nor the beneficiary submits the bill to Medicare for services rendered. Instead, the beneficiary pays the physician out-of-pocket and neither party is reimbursed by Medicare. A private contract is signed between the physician and the beneficiary that states, that neither one can receive payment from Medicare for the services that were performed. The physician or practitioner must submit an affidavit to Medicare expressing his/her decision to opt-out of the program.
 
Filing an Affidavit to Opt Out

Physicians and non-physician practitioners who want to opt-out must file a written affidavit with Medicare in which they agree to opt-out of Medicare and to meet certain other criteria.

In general, the law requires that during the opt out period, physicians and non-physician practitioners who have filed affidavits opting out of Medicare must sign private contracts with all Medicare beneficiaries to whom they furnish services that would otherwise be covered by Medicare, except those who are in need of emergency or urgently needed care.

They cannot sign such contracts with beneficiaries in need of emergency or urgent care services.
Moreover, physicians and non-physician practitioners who opt-out cannot choose to opt-out of Medicare for some Medicare beneficiaries but not others; or for some services and not others.
 
2016 Medicare Fee Schedule Update

As reported previously in the Wesgram, the 2016 Medicare fee schedule does not contain the 0.5% increase called for by the law that repealed Medicare's SGR; but instead is now a 0.3% pay decrease.

The
Protecting Access to Medicare Act of 2014 (PAMA) and the Achieving a Better Life Experience Act of 2014 (ABLE) set certain Medicare reimbursement policies that trumped the positive updates in the Medicare Access and CHIP Reauthorization Act (MACRA) of 2015.

While physicians are no longer being hit by the 21% pay cut that would have been implemented had the SGR legislation not passed, most physicians still will receive the 0.3% cut.

Per CMS (information from their website), the conversion factor for 2015 is 35.9335, while the 2016 conversion factor will be 35.8279.

The Affordable Care Act instructed CMS to identify "misvalued codes" in the Physician Fee Schedule, which CMS does through the annual rulemaking process.  

In the Protecting Access to Medicare Act of 2014 (PAMA), Congress set a target for adjustments to misvalued codes in the fee schedule for calendar years 2017 through 2020, with a target amount of 0.5 percent of the estimated expenditures under the PFS for each of those four years. Subsequently, the Achieving a Better Life Experience Act of 2014 (ABLE)  accelerated the application of the target by specifying it would apply for calendar years 2016 through 2018, and increasing the target to 1.0  percent for 2016. If the estimated net reductions in PFS expenditures resulting from changes in values for misvalued codes in 2016 are not equal to or greater than the target, a reduction equal to the percentage difference between target and the estimated net reduction in expenditures resulting from misvalued code reductions must be made to all PFS services.
 
In this rule, CMS is adopting a methodology to implement this provision, including how net reductions in misvalued codes would be calculated.  Based on that methodology, CMS has identified changes that achieve 0.23 percent in net reductions. This will require a 0.77 percent reduction to all PFS services, as required by the statute.

CMS to cover Advance Care Planning for Medicare Recipients in 2016
 
CMS will begin reimbursing for advance-care planning (ACP) in 2016 for physicians who accept Medicare. Physician reimbursement will be available for discussions about matters such as advance directives, hospice care and other end-of-life issues. The final rule which was recently released makes clear that advance care planning is to take place "at the discretion of the beneficiary."
 
Beginning in January, physicians will be able to use two new current procedural terminology (CPT) billing codes for (Advance Care Planning) ACP. CPT code 99497 covers a discussion of advance directives with the patient, a family member or surrogate for up to 30 minutes. An additional 30 minutes of discussion takes the add-on code of 99498. Medicare will pay a standard amount of $86 for 99497 in a doctor's office and $80 for the service in a hospital, and up to $75 for 99498. Beginning next year, physicians will be able to offer and bill for these ACP services as part of Medicare's annual wellness visit.

No Increase for Medicare Part B Premiums
 
As the Social Security Administration previously announced, there will no Social Security cost of living increase for 2016. As a result, by law, most people with Medicare Part B will be "held harmless" from any increase in premiums in 2016 and will pay the same monthly premium as last year, which is $104.90.
 
Beneficiaries not subject to the "hold harmless" provision will pay $121.80, as calculated reflecting the provisions of the Bipartisan Budget Act signed into law by President Obama last week. Medicare Part B beneficiaries not subject to the "hold-harmless" provision are those not collecting Social Security benefits, those who are billed directly for their premiums, those who will enroll in Part B for the first time in 2016, dual eligible beneficiaries who have their premiums paid by Medicaid, and beneficiaries who pay an additional income-related premium. These groups account for about 30 percent of the 52 million Americans expected to be enrolled in Medicare Part B in 2016.

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Payor News and Other News 
CPT Changes for 2016
 
While most of us have been focused on ICD-10, there are also changes for 2016 CPT codes. Make sure you order your 2016 coding books so you'll be prepared for the changes. Below are some of the CPT changes for 2016. You can learn more about these and other changes at the WVSMA's Physician Practice Conference in January!
 
E/M Changes:
 
There are 2 new and two revised codes. The current prolonged service codes for outpatient services (99354-99355) have been revised to apply to E/M or psychotherapy services performed by a physician or other qualified health professional.
 
Two new codes (99415-99416) cover prolonged services by a member of the clinical staff in the office or outpatient setting. The existing prolonged codes will still be used in conjunction with psychotherapy and E/M codes 90837, 99201-99215, 99241-99245, 99324-99337 and 99341-99350. The new codes may be used in conjunction only with 99201-99215.

Watch for more about code changes in the next Wesgram.
 
story6Other News
 
WVSMA and WVMGMA to Join for Conference!
 
The West Virginia State Medical Association and West Virginia Medical Group Managers Association invite you to attend the 2016 Physician Practice Conference on Friday, January 22, at Embassy Suites in Charleston!

Don't miss out on the opportunity for:
 
  • General and Break-out Sessions with Excellent Speakers!
  • Great Networking!
  • One on One time with Speakers and Insurance Payors, including PEIA, WV Medicaid and Commercial Payors
  • CEUs!
  • Special Door Prizes, including free tuition for a PMI Certification Class of Your Choice (up to $1250.00 value!)  
 Register today at the WVSMA website by clicking here.
 
 
Certified Medical Office Manager (CMOM) Class Scheduled
 
The WVSMA will host the next CMOM class in February, 2016 at the WVSMA in Charleston. The course will begin on Thursday/Friday, February 11/12 and continue the next week on Thursday/Friday, February 18/19.
 
This is an excellent class for both beginning and experienced managers. Don't miss the opportunity to obtain a national certification in practice management.   Registration information is available by clicking here.   If you attend the January Physician Practice conference, you might win a free registration for this great class!

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WESGRAM is solely intended for members of the West Virginia State Medical Association (WVSMA) and PMI certified professionals.To join WVSMA, go to our website.