Recently, Lookout met with a new customer who was using an onboarding tool which included an electronic I-9. However, the owner who purchased the tool didn't realize that the tool was completely void of error-checking activities. Several thousand I-9s were completed using this tool.
It was only when the owner hired a new HR Director, who had used Lookout's I-9 Solution with a previous employer, that the owner became aware of the deficiencies of the company's existing system. The HR Director immediately contacted Lookout and the company owner was provided with a demonstration of Lookout's error-checking I-9.
After seeing the differences between the two systems and recognizing the benefits of the I-9 Solution, the owner determined to implement the I-9 Solution going forward, but also to use the I-9 Solution to audit the existing I-9 Forms created by the onboarding tool. The I-9 Solution revealed that the existing records, approximately 1600 I-9s, contained nearly $500,000.00 in potential fines.
After several weeks of working to correct the existing records, the HR Director and the company's owner have peace of mind knowing that the I-9 Solution has allowed them to neutralize the existing liabilities and manage future risk, by providing a tool with real-time error-checking and central oversight.
Lookout's I-9 Solution was designed as an error-checking tool. Our notifications and reporting further assist companies in managing their I-9 risk. Make sure that you are not trading I-9 compliance for onboarding efficiency. Let Lookout demonstrate how to have both:
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Automated File Exchange
Our team has designed automated file exchanges to make multiple record processing automatic. Depending upon the volume of transactions your company has, this may be a preferred method of payroll matching and termination updating.
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System Integration
Applicant Tracking, Onboarding, Payroll, and other Human Resource Information Systems can be linked together through system integration.
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