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Vaccine Borrowing
Jude Alden, MBA, CPM, VFC Coordinator
We have recently received a lot of questions about vaccine borrowing and when it is permitted. As a reminder, borrowing vaccine must be due to unforeseen delays or circumstances related to the vaccine that was ordered. Borrowing of vaccine between two vaccine inventories must be a rare, unplanned occurrence.
Borrowing can occur only when there is:
- A lack of private-stock vaccine due to unexpected circumstances such as a delayed vaccine shipment,
- Vaccine spoiled in-transit to provider, or
- New staff that calculated ordering time incorrectly.
Click HERE to read more.....
Patient Eligibility Screening Record-NEW!
Jude Alden, MBA, CPM, VFC Coordinator
For providers that use paper eligibility screening records for their patients we wanted to share a new document that may make this process easier. The Patient Eligibility Screening Record allows you to screen a patient at each immunization encounter using a single sheet of paper. The Record can be found at
www.immunizewyoming.com/Vaccine Programs/Provider Portal/Forms and Reports.
2015-2016 VFC Influenza Vaccine
Jude Alden, MBA, CPM, VFC Coordinator
Its that time of year again for us to put on our hard hats and hammer out the flu.
Below are just a few reminders about publicly supplied influenza vaccine.
- Publicly supplied influenza vaccine is VFC Only!!
- Availability permitting, we expect the VFC Influenza order set to be open for ordering by late September. An email will be sent to all Vaccine Coordinators when the order set is open.
- VFC influenza vaccine may be ordered weekly.
- Individual order volumes should not exceed one month's expected use.
- FluMist® is short-dated, so do not order your entire season's quantity up front.
- VFC influenza vaccine must not be borrowed unless approved to do so by the Immunization Program.
SFY 2015 Annual Report (July 1, 2014-June 30, 2015)
Jude Alden, MBA, CPM, VFC Coordinator
We have successfully completed another fiscal year in the Public Vaccine Programs. We experienced many changes and new information and we are so very proud of our providers and their ability to adapt and succeed. The annual report includes information about doses shipped, vaccine waste, compliance visits and much more!
Click HERE to read the complete article.
YES! Vaccine Advertising of Short-Dated Publicly Supplied Vaccines
Lisa Sara, Provider Support Specialist
Ever get tired of trying to find a new home for your short-dated vaccines? Or maybe you are looking for a few extra doses to get you through the month. Whatever the case may be, there is now a quick and simple way to solve your inventory blues with Vaccine Advertising.
Vaccine Advertising is a new function within the WyIR, that may be used by Public Vaccine Program providers for the purpose of announcing to other enrolled providers what publicly supplied vaccines are available for transfer. It is our hope that this new function will not only help speed up the transfer process, but also help all of our providers save money by minimizing vaccine wastage due to expiring vaccines.
Vaccine Advertising will take the place of the Short-Dated Vaccine Transfer Request. A Quick Reference Guide for Vaccine Advertising is posted on the Vaccine Programs section of the Immunization webpage.
When Does the Calibration of Your Data Logger Thermometer Expire?
Kristy Westfall, Compliance Specialist
Just a reminder - data logger thermometers must be re-calibrated every two (2) years from the initial date of calibration. Although data logger thermometers have only been required for just over a year, a lot of providers were proactive and began using data logger thermometers long before the requirement; therefore, there is a good chance that at least one device in your facility is due to be re-calibrated.
It is highly recommended that you work with the manufacturer or vendor you originally purchased the data logger from to have the device re-calibrated. Regardless of who re-calibrates the device for your facility, it must meet CDC standards for calibration testing as outlined on the Calibration Certificate Checklist which is located on the
Vaccine Storage and Handling page of the Immunization Program website. If the certificate does not meet these standards, the device will need to be re-calibrated to these standards.
Please contact a Compliance Specialist at 307-777-7952 with any questions.
Steps to Take to Avoid Order Delays, Resulting from Temperature Log Issues
Lisa Sara, Provider Support Specialist
It is the first of the month and you are ready to send in your Temperature Logs...right??
Because temperature logs are being sent to the same location by over 130 providers for review between the 1
st
and the 5
th
every month, it is important to stop and review, even if it is for a single moment, and ask yourself two questions "Are my Temperature Logs ready to be sent?" or "Has it already been sent?"
Asking these two, simple, questions can really help in expediting the order process. Click HERE to continue reading article.
Merck Shipping Containers and Storage Time
By Lisa Sara, Provider Support Specialist
Merck, the distributer of ProQuad®, Varicella, and Zostavax®, has announced that they have begun using a smaller frozen shipping container for orders of 40 doses or less. This new container is qualified for only 2 days in transit instead of the previous 4 days.
What this means is that if you receive your frozen vaccine order and it is 40 doses or less and it is more than 2 days from the date it was shipped to the date it arrived you must store the vaccine and contact the Immunization Program immediately. Do not "receive" the vaccine in the WyIR.
In instances when orders exceed 40 doses or for orders scheduled to be shipped on a Thursday or Friday, Merck will continue touse the larger container, which is qualified for 4 days in transit.
Important notes to remember...
Both shipping containers should be handled in the same manner as previous containers.
The diluent will continue to be stored in the top of the containers
ProQuad® is only viable for 1 day, regardless of shipping container size.
Always check the shipper insert supplied in the box. This insert will let you know how long the product is good for based on the shipment date shown on the packing list.
Click
Hereto view or print examples of the 2-day and 4-day shipping inserts
If you have any questions, please do not hesitate to contact us
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